Business Partner Meetings January 2015 New in 2015 This year will bring new exciting improvements for Employee Services Were taking a new approach in how to communicate with employees Were launching a host of new tools that will improve our business process and how we manage our workforce ID: 761596
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Business Partner Meetings January 2015
New in 2015 This year will bring new, exciting improvements for Employee Services.We’re taking a new approach in how to communicate with employees.We’re launching a host of new tools that will improve our business process and how we manage our workforce. We’re expanding employee-focused programs to better serve employees.
Employee Services Rebrand Debuting in 2015
About Employee Services CU’s workforce is working to shape the future of communities, Colorado and the nation. Employee Services strives to make our workforce stronger, healthier and more secure. We provide a holistic approach to better serve and satisfy our employees.
Through your eyes
Education Holistic Approach Strive for Better Proactivity Community Integrity Our Values
Empathetic Knowledgeable Practical Diligent Approachable Straightforward Our Personality
Realigning our services Employee Services will present information in the following five categories:Benefits & Payroll Collaborative HR Services Financial Wellness Career Advancement & Training The CU Advantage
Communications projects in 2015 A revamped ES website, with new areas for: CU Advantage New employees New website for business partners Brochure displays for your office to help employees easily access information … and to help you answer questions. A new look for emails and newsletters, such as Work/Life and P ay Roles And more!
System Human Resources Updates to the Scope of Work form
Scope of Work SOW review is required: For service providers who are individuals/sole proprietors and operate under a Social Security Number To determine if the service provider is an independent contractor To protect CU from penalties if the service provider should instead be classified as an employee
Scope of Work Prior to any work being performed: Read new PSC Procedural Statement Scope of Work (SOW)/Independent Contractor Complete revised SOW form (describing work, time period, costs) and have service provider sign Scan and email SOW form to SOW@cu.edu Procedures/form are on PSC website: www.cu.edu/psc
Scope of Work Employee Services determines if service provider will function as an independent contractor: If ES approves SOW form, pay for services through PSC (CU Marketplace) If ES does not approve SOW, pay for services through payroll (HRMS) Questions on SOW form? Email SOW@cu.edu Questions on PSC payments? Email FinProHelp@cu.edu Questions on payroll? Contact Campus HR office
HCM 9.2 Upgrade Development & Testing Phase P hase III – Winter/Spring 2015
Development, Configuration & Testing The project team will be putting together work groups to make recommendations/decisions in the following areas : Earnings codes, pay groups , additional payments Workflow/routings, transaction approvals Required reporting and the use of the query tools in the CIW Starting our implementation with our 3rd party form provider Work centers/Dashboards – determining what data they should contain Profiles – finalize recommended use and what data they contain ePerformance demos and rollout plan
HCM Project Roadmap FORMS In conjunction with a third-party provider, the plan is to use forms to do much of the data entry in HCM (Job Actions, Salary Changes, Time Collection) January – March: Forms will be designed and developed May: Forms available for HCM User testing TALEO Oracle Applicant Tracking System to replace Jobs at CU ( to be rebranded CU Careers) January – March: Campus HR Office demos and user testing April – June: Configuration and testing of the Taleo Onboarding Module
HCM Project Roadmap WORKCENTERS/DASHBOARDS January – March: design and development May: Available for testing ePERFORMANCE Functionality which replicates current performance planning process, incorporates deadlines and allows for expansion January – May: Demos and testing
HCM Project Roadmap CIW REPORTS AND QUERY TOOLS January – July: Reports will be designed and developed August – November: User review and training TRAINING Comprehensive HCM User training May - November
Financial Wellness Programs available to CU departments and employees
Seminars by Request V ariety of topics S peakers are financial professionals H eld at a time and location convenient for you and your department To learn more or to request a seminar: cu.edu/employee-services/request-financial-seminars
Financial Guidance financial professionals from Fidelity, TIAA-CREF, Vanguard discuss any topic on which you need advice can bring a friend or loved one with you cost is already included in administrative contracts To learn more or schedule: cu.edu/employee-services/financial-consultations
Web Resources Life Events marriage, SGDPs, having kids, separating Take Stock | Consider Options | Implement a Plan Healthy Financial Habits 10 behaviors to cultivate, presented in bite-sized segments Personal Financial Check-up walks you through a review of your financial standing in six key areas Benefits 101 Being revised this spring cu.edu/employee-services/financial-education
Contact Financial Wellness Josh Brumley, Financial Wellness Project Professional Joshua.Brumley@cu.edu
Employee Learning and Development Updates to SkillSoft and new resources for employees
SkillSoft Upgrade Catalog of SkillSoft courses now provides deep linking Visit - www.cu.edu/employee-services/eld/catalog Start SkillSoft
SkillSoft Dashboard Visit: www.cu.edu/employee-services/eld/skillsoft/dashboard
Other topics: SharePoint 2013 Meeting management Active Listening Project Management Social Networking Health and Wellness Visit: www.cu.edu/employee-services/eld/learning_guides
Benefits & Payroll Updates on taxes, new employees and Open Enrollment
Tax Reminders Do you want to update your W-4 for 2015? Log in to the portal’s CU Resources area ( my.cu.edu ) Select Payroll and Compensation Click on W-4 to update your information . Did you claim last year that you are exempt from Taxes? If you filed as tax exempt in 2014, you must complete a 2015 W-4 Form—whether to refile as tax exempt or begin withholding taxes—before Feb. 9 . Otherwise , you will automatically begin withholding the greatest amount of taxes from your paycheck (single, 0 ).
Tax Reminders W-2s will be mailed by January no later than Jan. 31, 2015 For Non-resident Aliens, the 1042-S will be mailed no later than March 15
Tax Reminders The 2015 Social Security wage base is $ 118,500 , which represents a 1.28 percent increase over 2014. The withholding maximum amount in 2015 rises to $7,347 (6.2 percent withholding on earning up to $118,500). If 2014 contributions have stopped due to meeting the 2014 Social Security maximum, deductions will resume Jan. 1, 2015. No maximum applies for Medicare taxes, with a tax rate of 1.45 percent .
Tax Reminders The employee Medicare tax rate remains at 0.9 percent on wages more than $200,000 in a year. The employee’s actual liability for the additional tax will depend on the employee’s filing status and the amount of wages and other compensation paid to the employee and/or spouse. The over-withholding and under-withholding of Medicare tax for employees will be reconciled when they file their personal tax returns.
New Employees Ask new employees to complete their direct deposit and W-4 information in the portal ( my.cu.edu ). There’s no need to submit paper.Ask employees verify that their address and phone numbers are correct.
Open Enrollment Dates Open Enrollment begins at 8 a.m . Monday, April 27, 2015 and ends at 5 p.m . Friday, May 15, 2015
See you in March! The next Business Partner Meetings will be held March 24-26.