Emergency Response Actions PowerPoint Presentation, PPT - DocSlides

Emergency Response Actions

Emergency Response TeamChain of Command (Roles of the Staff)Emergency Manager ResponsibilitiesEmergency ConditionsAssembly and Shelter PointsEmergency Evacuation Procedures Active shooterStaff Shutdown Procedure CommunicationsEmergency Facility Communication ( i.e. cell phone, two-way radio, Internet, txt messaging)Emergency Telephone NumbersWarning SystemsDrills”Go Box” -Employee phone list & e-mail addresses, computer passwords & other critical infoEmergency Supply KitsBuildingVehiclesFamily Preparedness

Table of Contents

Chain of Command

Team Leader: Clint BryantAll Clear Manager Daytime: Facilities Manager and Head Custodian Evening: IT InstructorShutdown ManagerDaytime: Facilities Manager/ Head custodianCritical Data Network Administrator Assembly Point Manager(s)Day time: VP of Instruction / Human Resource ManagerEvenings: Front Desk Receptionist / Evening CustodiansStudent, Staff Evacuation Manager(s) Broken into areas Administration: Campus President / Executive SecretaryStudent services : VP of Student Services / SIS SpecialistClassrooms : Instructors on duty in each college

Emergency Manager Responsibilities

All Clear Manager

Checks & clears building of all occupants

Critical Data Manager

Evacuates ‘Go Box’ from building

Shutdown Manager

Turn off gas, water, air, closes vents, equipment, seals Shelter In Place Room

Assembly Point Manager

Accounts for all personnel & visitors at assembly point

Student/Staff evacuation manager

Navigates students to assembly point & provides assembly point manager with student roles and lets them know if someone is not present that should be

Emergency Conditions

When to Evacuate:Fire AlarmEmergency Management dictatesManagement dictatesWhen to Shelter in Place:Severe WeatherHazardous Materials SpillsWhen to Lock DownActive shooter

Assembly and Shelter Points

Evacuation Assembly Point:West of the flag poleShelter In Place Assembly Point:Faculty Lounge

Emergency Evacuation Procedures

If Fire Alarm Sounds

Immediately

evacuate the building via the shortest and safest route. Do not use elevators.

If not in Immediate danger grab

e

ssential items only such as coats, purses, and cell phones.

If

you notice smoke, use

an

alternative escape route.

Test

doors with the back of your hand before opening them. If the door is warm or if you notice

smoke

, use an alternative escape route. Check paths for safety before proceeding and close

doors

behind you.

Crawl

low if you have to go through smoke.

Go

to a safe area or to a pre-assigned exterior area for your building.

If

you suspect that someone is missing or trapped, contact the emergency personnel outside the

building

.

If

you are trapped during a fire emergency, close all doors between you and the fire. Stuff cracks

around

the doors to keep out smoke. Wait at a safe window and signal/call for help. If there is a

phone

in the room, call the fire department or 911 and tell them exactly where you are.

Stop

, Drop and Roll if

your

clothing catches fire.

Emergency Evacuation Procedures

If You Discover A Fire

Leave

the fire area and close the door to the area.

Sound

the fire alarm.

Do not use elevators. A fire can disrupt the operation of elevators and trap occupants inside.

Immediately evacuate the building via the shortest and safest route. (Proper use of fire

extinguishers within extinguisher limits and by trained individuals is optional but should not be attempted until building alarm is actuated and people are evacuated)

If

you notice smoke, use the alternate escape route.

Test

doors with the back of your hand before opening them. If the door is warm or if you notice

smoke

, use an alternative escape route. Check paths for safety before proceeding and close

doors

behind you.

Crawl

low if you have to go through smoke.

Go

to a safe

pre-assigned

exterior area for your

building and contact your All Clear Manager.

Await

emergency response personnel at safe location and direct them to the scene.

If

you suspect that someone is missing or trapped, contact the emergency personnel outside the

building

.

If

you are trapped during a fire emergency, close all doors between you and the fire and stuff

cracks

around the doors to keep out smoke. Wait at a safe window and signal/call for help. If

there

is a phone in the room, call the 911 and tell them exactly where you are.

Stop

, Drop and Roll if your clothing catches fire.

Emergency Evacuation Procedures

Once You Have Evacuated

Find the your All Clear Manager (For students it will be your instructor)

If

you suspect that someone is missing or

trapped tell your All Clear Manager and they will

contact

firefighters,

police officers, or ambulance

personnel on scene.

Do

not

re-enter

the building until

instructed

to do so by the fire

department or All Clear Manager.

Follow

directions of fire and police personnel and the

team leader and all clear

staff.

Never

reenter the building to save your personal belongings.

Stay

calm.

Lock Down Procedures

Active Shooter

Exit

building if

possible and if you are not putting yourself at risk. Once outside get away from the building and take shelter. (Be aware that officers arriving at the scene do not know who the perpetrator is. Keep your hands visible and do not run towards the responders)

Go

to the nearest room and lock yourself

in and hide.

Do Not pull fire alarm

Stay

calm and make smart

decisions

If you are backed into a corner and no other alternative then fight back, throw things at the perpetrator, use a fire extinguisher, anything is better then doing nothing.

Staff Shutdown Procedure

Evacuation

Remain

Calm

If situation permits, instruct students to only grab essential belongings,

l

ast person out should

t

urn off lights and shut door

Keep students and co-workers calm and direct them to the correct evacuation routes

If exit is blocked find the next nearest exit.

Shelter In Place

Ask all people to stay in the building and head to the designated area

If possible allow people to contact loved ones

Lock all exterior doors and windows

Close all air vents and turn off all mechanical HVAC systems

COMMUNICATIONS

Emergency Facility Communication

In the event of an emergency Managers will communicate with each other using: 1. Two way radio 2. Cell phones 3. Paging SystemEmployees will be contacted to return to work by: 1. E-mail 2. Phone 3. VerbalStudents will be notified using: 1. Rained out (text and email system)

Emergency Telephone Numbers

EMERGENCY TELEPHONE NUMBERSLife or Death Situations . . . . . . . . . . . . . 9-1-1Fire or Ambulance . . . . . . . . . . . . . . . . 9-1-1Poison Control Center . . . . . . . . . . 1-800-222-1222COMMUNTIY TELEPHONE NUMBERSTooele City Police Department . . . . . . . . . . . . . 435-882-8900Tooele County Sheriff’s Department . . . . . . . . . 435-882-5600North Tooele County Fire District . . . . . . . . . . . 435-882-0701Tooele County Emergency Mgmt. . . . . . . . . . . . 435-833-8100Tooele County Health Dept. . . . . . . . . . . . . . . . . 435-277-2300Animal Control Shelter . . . . . . . . . . . . . . . . . . . . . 435-882-4607Rocky Mtn. Power (outages & emergencies ) . . . 887-548-3768Questar (gas line breaks, leaks & odors) . . . . . . 800-541-2824Statewide Road Conditions . . . . . . . . . . . . . . . . 1-800-492-2400 -TATC Facilities Manager. . . . . . . . . . . . . . . . . . . . . . . . 435-248-1820 or 435-840-4192

Warning Systems

Evacuation- Fire AlarmShelter in Place- Tooele emergency warning system

Drills

Drill Schedule

X’s per yrJanFebMarAprMayJunAugSepOctNovDecFire/Evacuation 2     X     Shelter In Place2           Emergency Managers Review2     X     Employee Orientation1           Lock down drills1          Fire Suppression Test2   X       Fire Extinguisher Inspection1   X       

“Go Box” Contents

“Go Box” – Fire/Water Proof Container

Computer and internet login codes & passwords

Copy of emergency contact list of employees and key customers/clients including all phone numbers and e-mail addresses.

Voice mailbox # and remote password information and instructions so you can change messages as needed providing information to employees so they can call in for instructions.

Copy of insurance policies, agent and home office contact information

Copy of emergency vendors (contractors, plumbers, electricians, restoration contractors, etc) Verify emergency payment arrangements.

Credentials or authorization to re-enter the workplace or relocation area

Back up files / tapes of electronic data

Copy of essential policies, emergency procedures, Business Continuity Plan ..

Pictures of the facility – inside and out.

Other critical information

Emergency Supply Kits

Emergency Supply Kits

PreferredOne 72 hour supply kit for every 5 employeesMinimalOne 8 hour supply kit for every employee

Emergency Supplies

Company

Employee

Supply Item

x

WATER

. Amounts for portable kits will vary. Individuals should determine what amount they are able to both store comfortably and to transport to other locations.

If it is feasible, store one gallon of water per person per day

for drinking and sanitation. Store in plastic containers or use commercially bottled water

x

FOOD and UTENSILS

, at least one to three-day supply of non-perishable food that could include ready-to-eat meats, juices, high-energy foods such as granola or power bars.

x

NOAA WEATHER ALERT BATTERY-POWERED RADIO

and extra batteries.

AM/FM Radio or Hand Crank Powered

x

Working

SMOKE DETECTORS, FIRE EXTINGUISHER, CARBON MONOXIDE DETECTOR

x

BLANKETS/PILLOWS/SLEEPING BAG

x

FLASHLIGHT

and extra batteries or hand Crank /

LIGHT STICKS

. Do not use candles/open flame during an emergency

x

WHISTLE

for emergency signal. Ready to hang around neck.

x

DUST or FILTER MASKS

, readily available in hardware

N95 mask

recommended for preventing inhalation of airborne particles.

x

MOIST TOWELLETES or BABY WIPES

for sanitation

x

TOOLS - WRENCH or PLIERS

to turn off utilities,

BROOM, SHOVEL, HAMMER

and

WORKING GLOVES

x

CAN OPENER

for food (if kit contains canned items)

x

PLASTIC SHEETING

and

DUCT TAPE

to “seal the room” for sheltering in place

x

MEDICATIONS

to include prescription and non-prescription medications such as pain relievers, stomach remedies and etc.

x

FIRST AID SUPPLIES

An assortment of bandages, ointments, gauze pads, cold/hot packs, tweezers, scissors and sanitizer

x

PERSONAL HYGIENE

items to include at least one

CHANGE OF CLOTHING / SHOES / OUTERWARE

.

GARBAGE BAGS

and plastic ties for personal sanitation

x

PAPER SUPPLIES

note pads, markers, pens, pencils, plates, napkins, paper towels and etc.

x

CAMERA

-disposable camera to record damage

x

CASH/ATM and CREDIT CARD

- Keep enough cash for immediate needs in small denominations

x

EMERGENCY CONTACT PHONE LIST

Vehicles

Tools needed to change a flat tireJumper cableRoad emergency flaresCollapsible shovelFlashlight with extra batteries or hand crankCoat(s) or Jacket(s)Blanket(s) – (can be Mylar)Rubber disposable glovesWhistle (equipped to hang around neck)Fire extinguisher (Standard Class ABC)Water: store in clear liter bottles (filled ¾ full to allow for freeze expansion) Rotate water every six months. Secure for safetyFood/Power Bar(s)Compass

Vehicles Cont…

First Aid Kit

Band aids, gauze, non-adherent sterile pads (various sizes)

First aid tape

Anti-bacterial ointment

Burn cream

Scissors, tweezers, pocketknife, razor blades…

Large cotton cloth (use for sling, tourniquet, bandage)

Non-aspirin pain reliever

Chemical ice pack, hand warmer packets

Safety pins (various sizes) needles, heavy thread

Matches (waterproof)

Eye wash

Hand wipes (antiseptic) cotton balls, cotton pads

Alcohol swabs, iodine (bottle or pads)

PRESCRIPTION MEDICATIONS

Vehicles

Additional car kit supplies

Siphoning Hose

Bag of sand or rock salt

Tow rope

Personal sanitation items (toilet tissue,

w

et wipes, etc.…)

Writing pad, pencils, road map

Ice scraper

Rain Poncho

Light Stick

Dust Mask

Family Preparedness

Talk with your family about what you would do if an emergency happened (talk about different scenarios)Secure a container that has items you would want to evacuate with (a supply of medications you take, cash, etc.…) Access to a 72 hour kitA plan for what actions your family would take if you were separated ( way to reach each other or meeting place)