Kanika - PowerPoint Presentation

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Kanika RamjiKanika.Ramji@microsoft.com Exchange Program Manager Microsoft Corp.

Modern Public Folders Overview, Migration & Microsoft Office 365

Siegfried JagottSiegfried.Jagott@xiopia.comMVP, Principal ConsultantXIOPIA Germany

DMI310Slide3

AgendaWhat are modern public folders?

How to deploy?What’s new?

What are the limits?What’s next with modern public folders?What to keep in mind for migration?How do you migrate?Slide4

Kanika RamjiKanika.Ramji@microsoft.com Exchange Program Manager Microsoft Corp.

Modern Public Folders Overview, Migration & Microsoft Office 365

Siegfried JagottSiegfried.Jagott@xiopia.comMVP, Principal ConsultantXIOPIA GermanySlide5

Public Folders SurveyShare your public folders scenarios with Exchange product group:

http://aka.ms/pfsurveySlide6

Interactive sessions on Public FoldersWhat are your public folder

scenarios? When: Monday, 6 - 7pm

Where: Room 5AExperts Unplugged: Public Folders and Site Mailboxes When: Tuesday, 9 – 10:15am Where: MR 18d Session code: USX.UN.303Slide7

ArchitectureSlide8

Why?

Public folders in O365

High availability, data redundancy, and low cost storage thru DAGsMulti-master replication simplified and replaced by single-master replication of folder hierarchySlide9

What changed?

No change to end user experience

Public Folder databases replaced by mailboxesPublic folder mailboxes are stored in regular mailbox databasesEach public folder mailbox includes the complete public folder hierarchySingle writable copy of the hierarchySlide10

Modern Public Folders Architecture

Architecture

Public folders are based on the mailbox architectureHierarchy is stored in all public folder mailboxesContent can be broken up and placed across multiple mailboxesSimilar administrative featuresPublic Folder permission management in RBAC

Red Folder

Green Folder

CAS 2013

Blue Folder

Pink Folder

Yellow Folder

Public

logon

Public

logon

Public Logon

Hierarchy

Hierarchy

Hierarchy

Secondary PF Mailbox 1

Primary PF Mailbox

Secondary PF Mailbox 2Slide11

Public Folder Hierarchy Synchronization

CAS 2013

Hierarchy

Hierarchy

Hierarchy

Secondary PF Mailbox 1

Primary PF Mailbox

Secondary PF Mailbox 2

Folder1

Folder2

Folder1

Folder1

Client

connects

to a PF mailbox

Client

creates

Folder2

Create request

is

proxied

via the primary PF mailbox

PF hierarchy is updated on all PF mailboxes

Within 15

mins

where users are connected

Within 24 hours where no users are connected

Folder2

1

2

3

4

Folder2Slide12

Legacy vs. Modern Public Folders

Legacy

Public FoldersModern Public FoldersContent storagePublic Folder databasePublic Folder mailboxPublic Folder content replicationCan be replicated between databasesNo replicationHigh availabilityPF replicationDAGPF Hierarchy storageOne per PF database, multi-masterPer PF mailbox, one master onlyPF Hierarchy synchronizationBased on e-mailDirect mailbox syncSearch

Items

only

Items

and attachments (full-text)

Public

Folder Client permissions

Access Control Lists

(ACLs)

Access Control Lists (ACLs)

Admin Platform

PF

Management Console + EMS

EAC + EMSSlide13

Cross-premise & cross-forest access:

E2013

E2013, E2013  E2010, E2013  E2007

Automated Storage Management for

O365 customers

EAC UI for admin tasks

Full text

search

Public

Folder and Mailbox restore

OWA access for Public

Folders

What’s new?

Migration support from E2010 and E2007 Slide14

Supported versionsSlide15

Deploying modern public folders

Create a mailbox in a DAG

New-Mailbox -

PublicFolder

Users create folders and messages

Users grow

Create more mailboxes! (New-Mailbox -

PublicFolder

)

Hierarchy is copied automatically

Users create more folders and messages

Mailbox grows. Split it!

Split-PublicFolderMailbox.ps1

Hierarchy connection

Content connectionSlide16

Public Folder storage at no additional cost!5 TB (100 PF mailboxes with 50 GB quota each)

Microsoft manages PF mailboxes

Customers migrate to service or create the first mailboxMicrosoft manages storage from there onCross-premise accessExchange Online users can still access on-premises Public Folders Exchange 2013 on-premises users can access Public Folders in Exchange OnlineTenant admin can do folder management in EACExchange Online Public FoldersSlide17

Public folder limits Supported limits for Exchange Online & on-premises

Max total public folder count of 10,000Max public folder mailbox count of 100Max users per mailbox count 2,000Max number of messages per folder 1M

Max folder depth of 300Slide18

Public folder investment areasScale

Invest on increasing limitsHierarchy sync performance optimizations Migrations improvements

Cross-forest migrations for legacy public folders Reliability and speedClient connectivityAccess for Outlook for Mac clients to access legacy PFsCalendar and contact folder support in OWAOther areasAuto-split infrastructureSlide19

Backup and restore of Public FoldersSupported restore scenariosDeleted secondary mailbox

Disconnected mailboxDeleted folder

Deleted itemProtecting your Primary mailboxCmdlet deletion disallowed if secondary mailboxes presentDAG usage recommended for on premises customers Slide20

Public Folder Migration and CoexistenceSlide21

Make sure source is running Exchange 2010 SP3+ or Exchange 2007 RU10+Check that replication between source public folder databases is healthyAll Public Folders cut over to

Exchange 2013 togetherThere will be a short downtime while the migration is finalizedOnce migration completes, everyone switches at the same time

Admin can choose to switch some users first for validationBefore beginning to migrate…Slide22

Mailbox Replication Service

Migration

process

PFDB1

PFDB2

PFDB3

Analyze

Export-PublicFolderStatistics.ps1

PublicFolderToMailboxMapGenerator.ps1

Provision

public folder mailboxes

New-Mailbox -

PublicFolder

-

HoldForMigration

:$true

-

IsExcludedFromServingHierarchy

:$

true

Begin

migration

New-

PublicFolderMigrationRequest

-

SourceDatabase

–

CSVData

Hierarchy copying

Content copying

Auto suspend Public Folder migration

r

equest

Finalize

Migration Request

Lockout users: Set-

OrganizationConfig

-

PublicFoldersLockedForMigration

:$true

Allow for

Public Folder replication

on

source

Set-

PublicFolderMigrationRequest

-

PreventCompletion

:$false

Resume-

PublicFolderMigrationRequest

Copies final hierarchy and content changes

Unlocks

destination

Validate

and open up for

all

Set-Mailbox

-

PublicFolder

-

IsExcludedFromServingHierarchy

:$

false

Set-Mailbox –

DefaultPublicFolderMailbox

(optional)

Set-

OrganizationConfig

-

PublicFolderMigrationComplete

:$true Slide23

What’s different when migrating to Exchange Online?Add Accepted Domain + Configure routing to Exchange Online for mail-enabled Public Folders

Run export+import scripts for mail-enabled folders

Run New-PublicFolderMigrationRequest with the following additional parameters: - OutlookAnywhereHostname: OA external host name - RemoteCredential: Public Folder Admin with access to all folders - RemoteMailboxLegacyDN: LegacyExchangeDN of PF Admin - RemoteMailboxServerLegacyDN: ExchangeLegacyDN of Public Folder server - Authentication: Basic or NTLM, depending on your OA authenticationSlide24

Migrating to Modern Public Folders

demoSlide25

Exchange Online Mailboxes can access Legacy Public FoldersRequires

DirSyncSupports Exchange 2007, 2010 and 2013Configuring

CoexistenceCAS role required on Public Folder servers (Exchange 2010 only)Create empty mailbox DB on Public Folder serversCreate proxy mailbox in empty DBSet RPCClientAccessServer for each empty DBIf needed: Run Export-/Import-MailPublicFoldersForMigration.ps1 scriptsConfigure Exchange Online to access on-premises Public Folders: Set-OrganizationConfig -PublicFoldersEnabled Remote –RemotePublicFolderMailboxes ProxyMbx1, ProxyMbx2…Verify functionality using OutlookPublic Folder coexistence with O365Slide26

Migration guidelinesStart cleanup of existing Public Folders and introduce alternatives

Reduce PF replicas where possible

Start to migrate all mailboxes to Exchange 2013 first, your Public Folders stay where they are todayStart Public Folder migration sync(s)When all Mailboxes are migrated, define a weekend or more to lock-down the existing Public Folder structureDo a final delta-syncSwitch PF structure to Modern Public FoldersSlide27

Modern Public Folder Planning AspectsDoes it make sense to migrate to E2013 public folders?

Reduce content as much as possible

How many Public Folder mailboxes do you need? Remember, minimum one mailbox per 2,000 usersWhere do you place the Public Folder mailboxes? Place the primary PF mailbox to a database that is member of a DAG!Slide28

Key takeawaysNew

mailbox based architectureSingle writable copy

of hierarchy, multiple read copiesPublic folders in O365 for the first time!O365 customers get free public folder storageUse public folders for announcements and messaging based archivalMigrate users before public foldersPrune hierarchy before migrationCut over migration from legacy public foldersSlide29

Interactive sessionsWhat are your public folder

scenarios? When: Monday, 6 - 7pm

Where: Room 5AExperts Unplugged: Public Folders and Site Mailboxes When: Tuesday, 9-10:15am Where: MR 18d Session code: USX.UN.303Slide30

TechNet linksPublic Folder Limits: On premises

PF limits, O365 PF limits

Migrate Public Folders to E2013 From Previous Versions (same forest):http://technet.microsoft.com/en-us/library/jj150486(v=exchg.150).aspx Migrate Legacy Public Folders to Exchange Online (cross-premise):http://technet.microsoft.com/en-us/library/jj983799(v=exchg.150).aspx Configure Legacy on-premises Public Folders for a Hybrid Deployment:http://technet.microsoft.com/en-us/library/dn249373(v=exchg.150).aspx Hybrid Configuration scripts: http://www.microsoft.com/en-us/download/details.aspx?id=38408 EHLO Blogshttp://blogs.technet.com/b/exchange/archive/2013/05/02/public-folders-and-exchange-online.aspx http://blogs.technet.com/b/exchange/archive/2012/11/08/public-folders-in-the-new-office.aspxRelated ContentSlide31

©

2014

Microsoft Corporation. All rights reserved. Microsoft, Windows and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries.The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.

Kanika Ramji

Kanika.Ramji@microsoft.com

Exchange Program Manager

Siegfried Jagott

Siegfried.Jagott@xiopia.com

MVP, Principal Consultant

XIOPIA Germany

SigiJ

Thank you for your attention!

Don’t forget your

evaluations!Slide32

Go

to the Pre-Release

Programs BoothTell us about your Office 365 environment/or on premises plansGet selected to be in a programTry new features first and give us feedback!Start now at:http://prereleaseprograms-public.sharepoint.com/Pre-Release Programs TeamBe first in line!Slide33
Slide34

©

2014

Microsoft Corporation. All rights reserved. Microsoft, Windows and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries.The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.