Office of - PowerPoint Presentation

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Office of International EducationSwift Center, 1022 UTA Blvd. 817-272-2355

OIE Office HoursMonday-Friday 8:00am-5:00pmOIE Advising HoursMon. & Fri..- 9:30am to 12:30pmTues. & Thurs.- 1:30pm to 4:30pm Wednesday- 9:30am to 12:30pm & 1:30pm to 4:30pm

Welcome to UTA!Slide2

Office of International Education Welcomes You to UTA!Slide3

Office of International EducationJay P. Horn

, Executive DirectorSatu Birch, Director of Intl. Student & Scholar ServicesChristina S. Riley, SEVIS/Technology Coordinator Austin Perry, Assistant DirectorLeah Collum, International Education Advisor IIIMaral Khaghani, International Education Advisor IIAlula Alemu, International AdvisorM

elody Ricks , International Advisor

Nikolaos Barmparessos

, International

Advisor

Josh Garcia

, Programming CoordinatorKelli Anderson, Director of Study AbroadCourtney Bauman, Assistant Director of Study AbroadAmanda Sines, Study Abroad AdvisorCatalina Rosquero, Sr. Office AssistantKristiana Hamedi, Insurance CoordinatorCindy Rash, Administrative Assistant IIDesiree Usher, Front Office Coordinator

STAFFSlide4

Swift Center

1022 UTA Blvd.Slide5

Immigration RegulationsSlide6

Documents : PassportPassportCheck expiration date3-6 months before expiration date begin renewal process, process may vary from country to country

When traveling, your passport must be valid 6 months into the future unless your country has a waiverSlide7

Documents : I-94 I-94If you received a card at the borderFor F-1s, should say D/SIf you did not receive a card at the borderVisit

www.cbp.gov/i94 to retrieve your numberSlide8

Documents : I-94If you had an I-94 but have lost it, that is different from not being given one at all at a recent entry. If you have lost your I-94, please meet with an advisor.Slide9

Documents : I-94 Slide10

Documents : I-94Slide11

Documents : Visa VisaWhat is a visa?

Must be valid on the day you enter the country.F and J visas are allowed to expire while in the US, as long as student is maintaining statusSlide12

Documents : I-20All F-1 StudentsMake sure all information is correctName, Birth date, Major, Degree levelFinances

If you receive new funding, you should request a new I-20Slide13

Documents : I-20 End DateDo not let your I-20 expireCome in to talk with an OIE advisor in the semester your I-20 will expire to discuss optionsIf

you complete all requirements before the end date on your I-20, you are considered “complete”Slide14

Documents : I-20Fall admits: You Must have a UTA I-20 by September 26

Transfer StudentsCheck your SEVIS Number from your previous school’s I-20 and your UTA I-20.These SEVIS Numbers should match. If not, check with an advisor.Slide15

Documents : QuizWhen should you renew your passport?A. NeverB. The day before it expiresC. 3-6 months before it expires

D. 3 days after expirationSlide16

Documents : QuizAre F-1 students allowed to continue taking classes after the end date on the I-20?Are F-1 visas allowed to expire?Slide17

Enrollment Full Time EnrollmentUndergraduate= 12

credit hours Fall & Spring, 6 or 9 credit hours SummerGraduate= 9 credit hours Fall & Spring 6 credit hours SummerFull Time Enrollment Waivers Must receive waiver approval BEFORE dropping a course(s) or enrolling in fewer than the required number of hoursThere are only a few acceptable reasons to be below full time

Failing a course is not a acceptable reason to drop per immigration regulationsSlide18

EnrollmentConcurrent EnrollmentYou must register for at least 6 credit hours at UT Arlington during Fall and Spring.

(Total enrollment between schools must equal full-time enrollment requirement)Course(s) taken at other school must count towards degree planYou must bring in transcripts to the OIE after the completion of any course(s) taken at another schoolConcurrent enrollment approval forms are located in the OIEIf Summer is your 1st semester at UT-Arlington, you must take at least 3 hours at UT-Arlington. (Total enrollment between schools must equal full-time enrollment requirement)Slide19

Enrollment Online CoursesOnly one online course is allowed each semester to count towards full time enrollment

More online courses may be taken in addition to the full time enrollment requirement“Normal progress” towards your degreeYou should not take course(s) that do not count toward your degree planCourse(s) not on your degree plan should be taken in addition to the full time enrollment requirement (9 and 12 hours)Slide20

Enrollment : QuizHow many hours should an undergraduate student enroll in for Fall or Spring?A. 1B. 9C. 12

D. 36Slide21

Enrollment : QuizWhich of the following is a valid enrollment waiver reason?A. Poor gradeB. Medical conditionC. Smelly classmate

D. Class meets too early Slide22

TRAVEL You need valid signature on page 2 of your I-20 before your travel

If you travel during a school vacation, you must be eligible to return to UT Arlington the next semester to receive a signatureTravel signatures are valid for one year for current studentsMake sure your visa will be valid the day you reenter the countryIf your visa will expire, you should contact a US embassy/consulate to inquire about the process to apply for a visaSlide23

Special SituationsTransfersTransferring out:

This is a time sensitive process, meet with an OIE advisor to discuss the processTexas Driver’s License SAVE systemYou may need to meet with an advisor if you have problems obtaining a Texas Driver’s LicenseSlide24

Other Non-Immigrant Visa ClassificationsIf your visa status is anything other than F-1 or J-1, please contact an International Education Advisor in the Office of International Education if you have questions about your status.Important note: file a change of status application to F-1 before you turn 21.

Come talk to an advisor 4-5 months before your birthday.Slide25

Check Your UTA EmailUTA Email AccountOIE corresponds with you regularly through your school email account check it often!IO-L A listserv which provides important information to international students and scholars at UTA

Quickest way reach the international community with the latest updates and remindersSlide26

Office HoursRegular office hours: 8:00 – 5:00 Monday through FridayDrop-in Advising:

Monday 9:30 – 12:30 Tuesday 1:30 – 4:30 Wednesday 9:30-12:30, 1:30 – 4:30 Thursday 1:30 – 4:30 Friday 9:30 – 12:30 Slide27

Office ProtocolProcessing TimePeak times(beginning and ending of semesters): up to 10 business daysNon-peak times: up to 5 daysAlways check in at the front desk first

Each advisor is available on specific daysSlide28

PHYSICAL PRESENCE ADDRESSSlide29

Report SEVIS Address to UTAEnter your Physical Presence Address and Mailing Address in

MyMav before registering for classes.Students must report a change of Physical Presence address to UTA within 10 days.UTA will report Physical Presence address changes to SEVIS.Slide30

Physical Presence Address

Use NetID to log inMain Menu>Self Service>Student Center Slide31

Physical Presence AddressPersonal Information / Addresses link.Select Addresses. Slide32

Add Physical Presence Address

Physical AddressPhysical Presence AddressMust update within 10 days of movingAdd New Address ButtonMailing address is also requiredSlide33

Physical Presence AddressEnter the street address and apartment number (if you have one) in Address Line 1 only. (For example: 1234 MAVERICK CT APT 1).Do NOT ENTER a P.O. Box or UTA department address.Do NOT use punctuation

.Enter the city.Enter the state and postal code.Do not use the override option unless you live on campus. Slide34

Add Physical Presence AddressSelect : “Physical Addr”Click Save. Slide35

Employment Slide36

Employment of Non-immigrantsEducate EmployerProtect your Immigration Status

Ensure proper reporting to federal & state agenciesKnow the requirements and limitationsWhy do I need to know this?Slide37

What is Social Security?US Pension and Benefits Plan Funded by employers and employeesIdentification for employment, tax and benefits purposes onlyAccepted means of identification for other purposes – open account, obtain license, sign contractSlide38

Obtaining Social Security Card Needed for ApplicationEmployment OfferOffice of International Education (OIE) form to be filled out by the hiring department at UTA and returned to OIE for DSO verification and signatureSEVIS record activated

On-Campus job beginning before SS Card ?The payroll office will need confirmation that you have applied for a Social Security number (receipt from Social Security Office).Slide39

Arlington Social Security Office 2010 N. Hwy 360 Grand Prairie, TX 75050 (972) 343-2307

Open Weekdays from 9:00am-4:00pmFor more information, call the Social Security Helpline at 1-800-772-1213Slide40

Not Eligible for Social Security? Texas Drivers LicenseSign Affidavit of Non-eligibilitySEVIS record must be registered

Banks and other BusinessesLetter from OIEITIN – Individual Taxpayer ID NumberIRSSlide41

Work Authorization for International StudentsOn CampusAssistantshipPart-time

Off CampusEconomic Hardship: USCIS authorizationPractical TrainingCurricular Practical Training: Authorization from OIEOptional Practical Training: USCIS authorizationSlide42

On Campus AssistantshipsFeatures20 hrs per weekIn-state tuitionHealth insurance Check with hiring department regarding English language assessment and requirement J-status requires reporting from OIE

ProceduresHuman Resources OrientationI-9, Benefits, W-4 Tax Withholding FormPayroll OfficePayment Request FormIRS form 8233 Tax TreatySlide43

Part-time On-Campus JobsPart-time Campus Jobs 19 hrs/weekMinimum wageNon-work studyJ-status requires reporting from OIE

Where to Lookhttp://www.uta.edu/uta/employProcedureHiring DepartmentI-9, Tax Withholding FormPayroll OfficePayment Request FormIRS form 8233 Tax TreatySlide44

Off-Campus EmploymentBased on Economic NeedEligibility: After one academic yearMeet with an advisor for more details on eligibility and process.

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Curricular Practical TrainingEligibility: Transfer students, after one semester; new students to the U.S., after one academic year.Come to one of the CPT seminars offered every semester for more information.Slide46

Practical Trainingcontinued….Social Work, Nursing, Education, & Kinesiology Majors are required to participate in practical training hours off-campus to gain experience.You must be authorized by OIE before participating in your curricular trainingSlide47

Optional Practical TrainingEligibility: Typically apply during your last semester of enrollment in required courses.Come to one of the OPT seminars offered every semester for more information.Slide48

Questions?

Status IssuesEMPLOYMENT?Applications? Forms?ANSWERSCPT and OPT SeminarsHR & OIE WebsitesAdvising hoursSlide49

Resources

Available

to You at UTASlide50

Important Online DocumentsHow do I get my Driver’s License?Where can I find tips on managing my money here in the U.S.?How can I apply for my social security card on campus?

How can I locate permanent housing?International Student HandbookPlease refer to our website at www.uta.edu/oie What public transportation is available?Health Insurance InformationOIE ProgramsFinancial AidPresentation Information

New Student Information

http://www.uta.edu/oie/?page=newstudentsSlide51

Mav Express ID

cardLocation: Mav Express Office; north entrance of the University Center by the Starbucks.

Hours of operation: 8am-5pm Monday-Friday

Use

as an

access card

to Library Services, Computer Labs, the Activities Building and Residence Halls.

Use as a debit card on campus (with Wells Fargo account) and receive a 5% discount: campus dining, the Market, UTA Bookstore, vending machines, etc. Use as Identification for the Bursar’s Office and other offices on campus

Wait 24-48 hours after you have registered before applying. Take proof of class registration and passport with you to Mav Express Office.Slide52

Parking Self-Service in MyMavSlide53

UTA Parking Rules & Regulations

If you plan to own a car…All vehicles parked on campus need a permit, whether it is your vehicle or a borrowed vehicle. (Citations for no permit is $50.00)Purchase a permit

online through MyMav.If you do not receive a permit by the first day of class, call the Parking Office at (817) 272-3907 or visit the office at 700 S. Davis Dr

.

http://www.uta.edu/parking

You may request a temporary permit for yourself and visitors.

You will only receive one

removable window sticker. If you lose or misplace it, a replacement sticker costs $25. Slide54

Mav Mover

Saturday Shuttle Large 24-passenger shuttle busProvides transportation every 45 mins. to the Parks Shopping Mall, Target Super Center and Aldi Grocery StorePick-up site:University Center stand$2.00 each way. CASH ONLY If you don’t have a car, shopping can be a hassle. IT’S MAV MOVER TO THE RESCUE!

Saturdays

only

8am – 6pm

For more info on shuttles, visit

http://www.uta.edu/campus-ops/police/docs/Mav%20Mover%202010.pdfSlide55

http://www.ridethemax.com/A round trip day pass for the MAX: $2.50 Monthly passes are $40.  A valid DART or T photo ID is required for students.UT Arlington students must obtain photo ID through The T:  http://the-t.com/Fares/ReducedFare/tabid/71/Default.aspx 

Buses make regular trips between the TRE CentrePort/DFW Airport Station and College Park Center at UT Arlington Monday through Friday from approximately 6:00 a.m. until 10:00 p.m. (25 mins each way)With these reduced fare passes you can access any DART, T, or DCTA bus or train for the entire day on which you purchase the pass.Not available on weekends.Slide56

Office of International Education

Programs & ActivitiesSlide57

International Student Organization (ISO)

ISO’s objective is to promote and celebrate cultural diversity on campus.Everyone is welcome to join and meet new friends from around the world!Find us at:International Student Organization at UTA

ISO sponsors and participates in several fun events such International Week, Garba

,

Holi

, and Asian Heritage Month.

Meetings:

FridaysEmail: iso.uta@gmail.comSlide58

International WeekSaturday, April 2 – Friday, April 8, 2016Slide59

Open to all Americans and international studentsApply to be matched with an American student or community member

Experience how others live and view the worldApply online at www.uta.edu/oie or at the Office of International EducationPossible activities shared by friends:*Have conversations over coffee or tea*Prepare dishes from each other’s cultures*Celebrate a birthday or holiday

*Pack a picnic and visit a local park*Attend a local festival, museum or filmSlide60

Global Grounds Coffee HourGreat way to mingle with other students, faculty and staff here at UTA while enjoying

coffee, tea and snacks from around the world.The event is free and open to the university community as well as the general public. Students are welcome to bring international music CDs.   Slide61

International Peer

AdvisorsPeer Advisors go through a training session to assist with orientation for new international students. If you want to volunteer in the future, please be sure to email international@uta.edu or visit www.uta.edu/oie for an application and more details.

Become an International Peer Advisor! Slide62

 All new international students are invited to a party sponsored by the Campus Ministry Alliance. There will be music, games, and lots of free food. 

www.utabighowdy.com

Location: 2

nd

floor

UC

Saturday, August 29, 7:00-10:00 p.m.Slide63

Tips:Although it is a personal page, it is not a private pageConsider your audienceFaculty, administrators, future employers, law enforcement

Post pictures and information that you are comfortable with EVERYONE seeingSlide64

HEALTH SERVICES: YOUR ON-CAMPUS CLINICSlide65

HOURS & LOCATION

Monday – Friday, 8:00 a.m. - 5:00 p.m. Between the University Center & COBA By appointment only Web-booking available

Appointment Line: 817-272-2771Slide66

HEALTH SERVICES

Medical Clinic

Women’s Health

Lab testing

X-rays Pharmacy Immunizations

(including TB testing, meningitis and flu shots)

Health Promotion & Substance Abuse Prevention

Counseling and Psychological ServicesSlide67

MEDICAL FEES & CHARGES Consultative office visits are free

By appointment only. Health education sessions are free Also by appointment only. Additional services at affordable prices

Procedures Lab work

X-rays

Immunizations

Over the counter and prescription medsSlide68

HEALTH INSURANCE REQUIREMENT Academic Health Plans is the only insurance accepted at Health Services

No office visit charge/copay when using the health center Many services in the health center are covered at 100% when a provider orders them, not when requested by the student. A copay is required for medications.Student health insurance (SHIP) can be used outside of the health centerSpecialty care (orthopedist, dermatologist, cardiologist, etc.)

Urgent care, emergency services

It is VERY IMPORTANT that you confirm if

an office is

in-network before making an appointment with them, otherwise it will cost you $$$.

Health Services can provide referrals to in-network specialists that accept SHIP

AFTER-HOURS CARE, EMERGENCY SERVICESConfirm if offices are considered in-network, ask about copays, fees, etc.Go to the hospital emergency room for medical emergencies only

Beware: some urgent care centers charge emergency room rates ($$$$)

A

ll

international students

must

have medical insurance compliant with the federal Patient Protection and Affordable Care Act (PPACA

) – this is a UT System mandate. Slide69

MENINGITIS VACCINATIONRequired for students under the age of 22 Vaccination must have been administered within the last 5 years

Students who do not submit the proper documentation will be dropped from their classesTo avoid being dropped, students should be vaccinated no later than the official first day of class for the session.Submit proof of vaccination through MyMav – Meningitis Vaccination SectionCost = $100 in the health center, $130 - $190 elsewhereSlide70

MENINGITIS VACCINE DEADLINESSlide71

TB TESTING REQUIREMENTS – BEFORE 8/7/15STUDENTS ATTENDING ORIENTATION BEFORE AUGUST 7, 2015

Must provide documentation of completed TB screening in the United States within the last 12 months in order to have holds removed.If you already completed TB screening in the United States within the last 12 months, please submit your documentation to the health center in person or by fax. Please visit our website for more information.If you have not had TB screening completed in the United States within the last 12 months, you can do so in our immunization clinic.Monday – Friday, 8:30 am – 4:30 pm (closed 12 pm – 1 pm)

No appointment necessary for TB screeningHolds will be removed before the end of the next business day.

The cost of TB screening is $66.00.

If a chest x-ray is indicated, there is

an additional charge of $59.00

.  The UT System student health insurance may cover the cost.Slide72

TB TESTING REQUIREMENTS – AFTER 8/7/15Must provide documentation of completed TB screening in the United States within the last 12 months in order to have holds removed.

If you already completed TB screening in the US within the last 12 months, please submit your documentation to the health center in person or by fax. Please visit our website for more information.If you have not had TB screening completed in the US, within the last 12 months, you will need to attend one of the following sessions at the Maverick Activities Center

between 9am - 4pm:

Thursday

, August 13, 2015

Thursday, August 20, 2015

Friday, August 28,

2015The cost of TB screening is $66.00. If a chest x-ray is indicated, there is an additional charge of $59.00.  The UT System student health insurance may cover the cost.

Holds will be removed before the end of the next business day. Slide73

HEALTH SERVICES: 817-272-2771www.uta.edu/healthservices

UT Arlington Health Services@HealthyMaverickSlide74

It is MANDATORY for all International Students to be covered by a Health Insurance plan while enrolled at UTA; including the summer semesters.Enrollment in the UTA student health plan is

AUTOMATIC when you register for classes each semester.Coverage Period: August 15th,2015 – December 31st , 2015.Cost: $829.00Health Insurance:Slide75

When you submit the completed form today, your hold will be removed today.Once you register for classes the insurance fee will be added to your tuition and paid through MyMav.

You may apply for the installment payment plan for tuition and fees.UTA Insurance Enrollment:Slide76

Insurance CardWhat does my car look like?

What if my card is missing?Go to BCBSTX.com request a new card and print a temporary card. Slide77

Helpful ToolSlide78
Slide79

Unlimited Maximum BenefitsNo pre-existing condition limitation$500 or less deductible per conditionPPACA (Patient Protection and Affordable Care Act) Compliant.Mandatory c

overage period: August 14st through December 31st . Minimum Requirements for Waiver RequestSlide80

You must create a student profile at: uta.myahpcare.com/waiver.You must complete the online waiver process by uploading proof of coverage.You must submit waiver request BEFORE census date: September 14

thTo Waive the UTA Insurance:Slide81

Giveaway Time Slide82

Complete the Peach enrollment form.Check the new student box and enter today’s date for orientation.

Read and check all of the boxes.Sign and date the bottom of the form. To Enroll in the UTA Student Health Plan:Slide83

Office of International EducationSwift Center, 1022 UTA Blvd. 817-272-2355

OIE Office HoursMonday-Friday 8:00am-5:00pmOIE Advising HoursMon. & Fri..- 9:30am to 12:30pmTues. & Thurs.- 1:30pm to 4:30pm Wednesday- 9:30am to 12:30pm & 1:30pm to 4:30pm

Good Luck!