of the 36 th Conference of the Directors of EU Paying Agencies Rome Italy 10 th 12 th November 2014 The 36 th Conference of the Directors of EU Paying Agencies has ID: 204349
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Slide1
Conclusions of the 36th Conference of the Directors of EU Paying Agencies
Rome, Italy10th – 12th November 2014Slide2
The 36
th
Conference of the Directors of EU Paying Agencies
has
been organized by AGEA Coordinating Body.
2
Participants
:
28 UE
Member
States
2
Candidates
Member
States
(
Fyrom
and
Turkey
)
Italian Vice Minister
of agriculture food and forestry
policies
European Court of
Auditors
European
CommissionSlide3
The conference was held at Palazzo della
Farnesina Ministry of Foreign Affairs3where we wereSlide4
Rome
We have also visited Musei Capitolini and Rome by Bus4
where
we
were
Gala dinner in Palazzo BrancaccioSlide5
The Conference activities
14 presentations from:Member StatesEuropean Court of AuditorsEuropean CommissionLearning networkPanta Rhei
5
3 workshops about:
Greening EFA layer implementation
(made
by the Paying Agencies). Opinion of Certification Body on legality and regularity of accounts for EAGF and EAFRDHigher error rate, remedial actions: role, responsabilities
of the Paying Agencies and best practiceSlide6
About the workshops
6
The first workshop was about
greening
EFA layer implementation
(study/
ies made by the Paying Agencies). Presentations:Greek experience Italian experience Polish experience WS facilitated by Mr. Salvatore Carfì Slide7
Greening EFA layer implementation
7TopicReflections/solutionsThe identification system for agricultural parcels shall contain
a reference layer to accommodate ecological focus areas (EFA). Those
elements
shall be
provided in respect of claim year 2018 at the latestStart implementation of the EFA layer as from 2015. Review during the 2nd year of its implementation (in 2016) included controls of Non-stable elements
of EFACalculation of the costs for the implementation of the EFA layer: some paying agencies are calculating the costs for reference parcel, other for numbers of EFA elements digitized within the reference parcel and others for area included in a single map shiftShare, progressively, the costs for the implementation of the EFA layer within the Learning NetworkSimplification aimed at reducing the administrative burdens of the European paying agencies within the context of the EFA layerPut in place a working group within the Learning Network with the
objective to provide proposals for simplification of rules for mapping EFA elementsSlide8
About the workshops
8
The second workshop was about
Opinion of Certification Body on legality and regularity of accounts for EAGF and
EAFRD
Presentations
:UK experience Italian experience WS facilitated by Mr. Simon Helps Slide9
Legality and regularity
9TopicReflections/solutionsAdditional costs needed for integrated teams
A mixed team (Certifying Bodies/Paying Agencies) would be most effective, although not easy to achieve; the CBs may work with PAs to build best practice in obtaining integrated teams. Also, the best way to reduce the cost of controls, without compromising the assurance on legality and regularity, is to improve the controls by the PAs
The assurance on legality and regularity during the first implementation years will not be achieved through a common approach across all 82 Paying Agencies
The Commission may reflect together with the ECA and the Member States, on streamlining the existing assurance model, to arrive at a single audit model and assurance (e.g. by rethinking the conformity and financial clearance).
Simplification (particularly in the context of debtors
audit guidelines) to deliver significant savings while providing strong assuranceThe audit could look at validating year end balances, rather than treating each category of movement as a separate population.Slide10
About the workshops
10
The last one was about
Higher error rate, remedial actions: role,
responsabilities
of the Paying Agencies and best
practice.Presentations:French experience (Area-related schemes) Dutch experience (CMO) Swedish experience (Investment measures of Rural Development) WS facilitated by Mr. Edward Jossa Slide11
Higher error rate, remedial actions
11TopicReflections/solutionsControl of the error rate
A better communication with farmers and simplification of the EU rules are needed, and the group considered that the simpler of the measure the easier it is to control and the lower the risk of error. Need for balance between clarity
and details
Number
of different indicators of
error, depending on the Institution of origin i.e. European Court Auditors, EC and MS.It would be preferable to have a common definition of error rateResidual error rateBilateral flow of information MS/EU
Commission
Further general aims:
For Rural Development measures, threshold of 2% is very low considering the complexity to manage in particular the investment and procurement tender procedures
Full information to the MSs before any changes are envisaged or proposed. It could be useful if the Commission could carry out "preventive on the spot visits” during the first year of the implementation of CAP reform as from 2015 in order to make recommendations (even if not a formal approval) on the control system in place for managing CAP schemes or measuresSlide12
Many
thanks to all of you