How to professionally use Emailing Software - PowerPoint Presentation

Slide1

How to professionally use Emailing SoftwareMStreamIT

James Ballard

R002 Task 1

Centre Number: 53613

Candidate Number:Slide2

James BallardR002 Task 1

Centre Number: 53613

Candidate Number:

Introduction:

This PowerPoint will show the Employees of MStreamIT how to use Emailing Software both basic and professionally.

Basic uses of Email:

1.How to send an Email; Click Send

2.How to choose who you send it to;

Add names using this!

3.Type in any Email into the Bar and if you are not sure about the email address you can click the Check Names Button and if the Email is Correct

4.It will come up with the Email underlined in

blue.

5.How to use Carbon Copy feature (Cc)Of you want more than one person to read your email then you can add names to the Cc list.5.How to use Blind Carbon Copy feature (Bcc) you can use this feature if you want a person to be mailed but the other not to find outSlide3

James BallardR002 Task 1

Centre Number: 53613

Candidate Number:2007

More uses and features of Email:

6.How to add signatures

First go to a new Email and click the signatures button then click signatures in the drop-down box:

Then a small window will open with a load of options that looks like this:

Press then new button:

Y

ou will get a little window saying Type a name for this signature: and then type your custom signature name It the text box.

Click ok and then change your settings to suit your company brand:Slide4

James BallardR002 Task 1

Centre Number: 53613

Candidate Number:2007

This what it should look like now:

You can now start to construct an email; remember to use your brand font and colours; keep it neutral black or blue!Slide5

James BallardR002 Task 1

Centre Number: 53613

Candidate Number:2007

How to add a Automatic company response:

This is very important if a company is for example out of the office or on a vacation; if the company receives an email the company will send out an automatic response such as:

[We are sorry for the

inconvenience. We

are out of the

office;

your email will be read

soon]

This how you would set up the automatic response;

On OutlookWeb® click;Then click automatic response;

A little window that looks like this will appear tick the circle saying; send automatic replies.

The Automatic Response will be sent within

24hrs

of

receiving the sender’s Slide6

James BallardR002 Task 1

Centre Number: 53613

Candidate Number:2007

How to set what is sent out the company after an automatic reply;

After you have checked the send automatic replies the window will become usable; choose your fonts and styles then you can start to construct your reply;