Compressing, Converting, Importing, Backing Up Files - PowerPoint Presentation

Slide1

Compressing, Converting, Importing, Backing Up Files

Advanced Technology SkillsSlide2

Utility Programs

A type of system software that allows a user to perform maintenance type tasks, usually related to managing a computer, its devices or its programs.Slide3

File Manager

Search Utility

Uninstaller

Disk Defragment

Backup and Restore Utilities

Screen Saver

Personal FirewallAntivirus Programs

Spyware and Adware RemoversInternet FiltersFile CompressionMedia PlayerDisc BurningPersonal Computer Maintenance

UTILITY PROGRAMS MAY INCLUDE:Slide4

File Manager

Allows you to :

Display files and storage available

Create Folders and organize files in folders using , drag and drop method, cut/paste or copy/ past

Copy, rename, delete, move and sort files or folders

Create a shortcutSlide5

Compressing Files

Compress a File – (or ZIP) – to minimize its size, making it easier to store or transmit

Use Windows to Compress Files

When you compress a file,

y

ou create a compressed, or zipped, folder in which the file is stored.

By default the compressed folder has the same name as the compressed file but you can rename it.Slide6

Compressing Files

You can compress multiple files together in in one folder.

You can even compress entire folders.

To use the compressed files, you must extract them from the folder.

When you extract the files, you copy them from the compressed folder to a destination location.Slide7

Steps to Compressing a File

If you have right clicking available simply right click on the document, click SEND TO and choose zipped or compressed file.

If you do not have right clicking available—

Click on the file

Push the “Alt” key ( this will bring up menu bar – File, etc.)

Click on File, Send to and choose zipped or compressed fileSlide8

File Conversion

If some Word 2010 features are not supported by the selected file type when you save or open the file, Word displays a File Conversion or Compatibility Checker dialog box that shows you how the new format will affect the document contents

.

File Conversion

—Converting one file

f

ormat to another type of file formatSlide9

Converting File or Resaving to a Different File Type

While the document is open on your screen

Go to File and choose SAVE AS

When the window opens for you to save—you can now change the file type to whatever type you need to

OR

While the document is open you can click on FILE and then

SAVE and SEND and change the FILE TYPE here before sending/savingSlide10

Importing Files

To bring information into a program from another program

Microsoft Word 2010 includes native functionality that allows you to import, or insert, a PDF file into a Word document.

Instructions

Embed a PDF

Launch

Microsoft Word and create a new file or open an existing file.

Place your cursor where you want to insert a PDF file and click the "Insert" tab.In the Text group, click “Object.”

Click

"Adobe Acrobat Document" and click "OK."

Navigate

to and select the PDF you would like to insert.

Click

"Open

."Slide11

Importing Files Continued

You can also import (bring in) graphics or video into a presentation software or document.Slide12

Backing Up Files

Creating backup files should be done regularly in the event your originals are lost, damaged, or destroyed.

Can be backed up to :

Folder/hard disk drive

Network

Flash Drive

DVD/ CDOnline Locker AreaSlide13

Summary

Utility Programs allow us to perform many additional tasks.

Compressing Files is done to reduce the size of the files so it takes up less space or storage.

We can convert files to other file types.

Importing is available not only with documents but pictures, etc.

Always back up your files.