Last Updated July 2012 2 When did ePayments become Mandatory Primary Term payments became mandatory effective July 1 2009 Continuation payments became mandatory effective October 1 2009 ID: 775600
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Slide1
1
ePaymentsTraining Presentation
Last Updated
July 2012
Slide22
When did ePayments become Mandatory?
Primary Term payments became mandatory effective July 1, 2009
Continuation payments became mandatory effective October 1, 2009
Online Refunds became mandatory October 1, 2010.
Slide33
What is ePayments?
Facilitates payment of annual fees and rentals on sub-surface, petroleum and natural gas titles Surface payments are managed by the Integrated Land Management Bureau in Fort St. John. They will not be included in the ePayments system at any time.Is a web-based application that facilitates online payment using Pre-Authorized Debit functionality.
Slide44
What is ePayments?
ePayments is NOT an Auto-Debit system. Clients initiate all transactions to their bank accounts.The Ministry worked extensively with the Industry Work Group, including Data Vendors, to develop Phase 2 requirements. We incorporated many of the Group’s ideas to provide as much flexibility as possible to accommodate diverse corporate needs.
Slide55
Why?
Is part of the BC Governments’ initiative toward increasing e-Business.Contributes to the BC Governments’ climate action plan by significantly reducing paper transactions and in turn reduces our carbon footprint.Increased interest in BC’s Natural Resources has added to the ministry’s workload.
Slide66
Why?
Only one staff member was dedicated to managing payments and refunds for approximately 400 clients (over 14,700 titles).Provides better financial management for industry by reducing duplicate payments, suspense account entries and default penalties.
Slide77
When?
Phase 1 - Primary Term Titles - is available now and came online in February of 2008Phase 2 - All titles, including those beyond their primary term – went online February 23, 2009Primary Term Payments became mandatory effective: July 1, 2009Continuation Payments became mandatory effective: October 1, 2009Online Refunds became mandatory October 1, 2010.
Slide88
Training:
CAPLA sponsored training, in Calgary, is being offered. Please check the CAPLA website for dates or to be added to a wait-list. On-line self-tutorials have been prepared and are available on the Ministry’s website: http://www.empr.gov.bc.ca/Titles/OGTitles/ePayments To register for Personalized or Team Training: Carolyn.Desjardins@gov.bc.ca
Slide99
Contact Us & Access ePayments
Email: png.epayments@gov.bc.ca Fax: 250-952-0331 ePayments online: https://epayments.gov.bc.caBCeID: www.bceid.caFAQ & Further Information: http://www.empr.gov.bc.ca/Titles/OGTitles/ePayments Fee & Rental PAD form: User Authorization page in ePayments and http://www.empr.gov.bc.ca/Titles/OGTitles/ePaymentsDirect Deposit for Refunds Form: http://www.empr.gov.bc.ca/Titles/OGTitles/ePayments
Slide1010
Before We Begin
The data in the Training Environment we will be accessing today is fabricated. There is no ‘live’ data.There are a finite number of titles in the Training Environment. Please select only 1 title at a time for any of the hands-on exercises.
Slide1111
Before we Begin
Please do not access the training website after this training session.
Slide1212
One More Thing…
Please do not leave until the session is completed.
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Course Outline
What You Need To Do Before You Logon Choose a Company AdministratorObtain a BCeIDRequest a Subscription Code (or complete a Fee & Rental PAD form)Banking InformationUser Roles Key Screens (Screen Shots)
=
Hands On
Slide1414
Course Outline (2)
Detailed Feature Reviews: All Titles What You Can Do in All TitlesBackground Colour DefinitionsSummaryTitle Details How to View Title DetailsTitle Detail TabsDesignated PayorNominate a PayorAccept or Decline a NominationHands On
Slide1515
Course Outline (3)
Statements Primary Term StatementDefault NoticesPending Payments Late PenaltiesPayment Confirmation vs. ReceiptsContinuation/Extension Statement Submission Requests Statement
Slide1616
Course Outline (4)
Managing Expiring Titles What is the Managing Expiring Titles screen?FeaturesRadio Buttons – On Statement / On SubmissionRadio Buttons – “Not 62” / “62”How to add titles to the Continuation/Extension Statement from Managing Expiring TitlesHands On
Slide1717
Pending Submissions Submissions – GeneralDefinition/TypesWhere to View SubmissionsContinuation/Extension Submission Hands On Split Lease Submission Split Lease Submissions are no longer encompassed by ePayments (discussion later)Convert to Lease Submission Hands On
Course Outline (5)
Slide1818
GroupingsOpen Submissions:Submission Tabs:Communication LogMilestonesPayment RequestTitlesSubmission LifeCycle
Course Outline (6)
Slide1919
Course Outline (7)
Cancellations Viewing CancellationsRequesting Cancellation / Reversing RequestHands On Refunds Questions
Slide2020
Choose a Company Administrator
Does NOT have to be the same person as your BCeID business profile or account manager. It should be someone who oversees or is directly involved in the payment process.
Slide2121
BCeID is a Portal or Passport
BCeID
ePayments
BC Gov Online
BC Gov Online
BC Gov Online
BC Gov Online
BC Gov Online
Titles & Corporate Relations Division
assigns Subscription Code
Slide2222
Obtain a BCeID
www.bceid.ca
Slide2323
BCeID business profile or account manager
for your company
Assigns unique BCeID Usernames and passwords to
other Users
(ePayments, etc.)
Assigns unique BCeID Username and password to
Company Administrator
Slide2424
Summary - BCeID
You can and will need to share your BCeID Username with your Company Administrator, but you should not share your BCeID Password with others. If you are sharing BCeID Passwords, you are not using the system securely.You will not be able to identify who, in your company, conducted specific transactions, should you request that information.When someone leaves the company, you will need to change the password immediately.
Slide2525
To ensure staff coverage, we recommend you:Create a generic email account in your corporate email application that all ePayments Users can read;Assign the generic email address to all Users within ePayments from the User Authorization screen;ePayments is able to identify and adapt to duplicate email addresses by sending only one message Without a generic email address all users will receive the same emails; the generic email address will only receive one.
Slide2626
Request a Subscription Code
You will receive 4 Subscription Codes for this particular request. You must enter each subscription code when prompted.
Company A
Date
Carolyn Desjardins or Brenda JenningsTitles & Offshore Division6th floor, 1810 Blanshard StreetVictoria, BC V8W 9N3Dear Sirs:RE: Subscription Code RequestPlease issue a Subscription Code for the following companies:
Company A Inc. Company A Ltd. Company A Oil & Gas Ltd. Company A Energy Ltd.Please send to our ePayments Company Administrator, Mary Smith; email: Mary.Smith@companya.ca; BCeID: MSmith.Sincerely,Mary SmithSenior Land AdministratorCompany A
On Company Letterhead:
1) Full Legal Company Name(s)2) Company Administrator’s: * Name * BCeID Username * eMail address
If you send in a signed, original
Fee & Rental
PAD form
,
you do NOT need to send in a letter
requesting a Subscription Code.
The Ministry will issue the code, based on receipt of the form.
Slide2727
Summary – Subscription Codes
Request a Subscription Code - Send:Your company’s full legal name(s);Company Administrator’s name;Company Administrator’s BCeID Username; and Email address. Send request on company letterhead via email (.pdf) or fax to 250-952-0331ePayments will email your Subscription Code to you.
Slide2828
Banking Information
Before you can make Payments, you must: Send to the Ministry:A signed, original Fee & Rental Pre-Authorized Debit (PAD) form, for each legal company name.
You must send a new PAD form to the Ministry whenever your banking information changes.
Separate form for each company name
Slide2929
Roles
Company AdministratorAssigns roles to other users; can view, add or change banking information; can perform all functions in ePayments. Does not require the assignment of other user roles.Payment Administrators Make the actual payments from any of the 3 Statements. Land Administrators Initiate submissions to continue titles beyond their primary term and convert to lease. Decides whether to make payment from Statement or by creating a submission.Viewers Have View Only access – financial and/or senior staff that are not required to conduct transactions.
Slide3030
Company Administrator Logs on to ePayments
https://epayments.gov.bc.ca
Slide3131
Prompt to Enter Subscription Code
Slide3232
ePayments Main Page
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Click on User Authorization
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Enter any Additional Subscription Codes
Slide3535
Company Administrator Adds
unique BCeID Usernames to ePayments User Authorization Screen
Slide3636
Add New Users
Slide3737
User has a Role for More than One Company
When Users require access to more than one company, they will be prompted to choose the company and User Role, each time they sign on to ePayments. You can only sign on to one Company under one User Role at a time, but you can open more than one internet browser…
Slide3838
Add Banking Information
Before you send your PAD form to the Ministry, enter your Banking Information and Contact information into epayments. Click on Company Info.
Enter your banking information into ePayments
Send your original, signed PAD form to the Ministry
The Ministry will verify your entry against your PAD form
Slide3939
Enter your Banking Information
You must enter all the required
* fields and click on Save. If you do not enter all the required fields, the information you entered will not be saved.
When the Company Admin gets to the banking information, enter the Code first, then the Transit Number, then Click on the Magnifying Glass to populate the Name and Address fields for your bank. Enter the Account Number and click on Save.
Only the Company Administrator can Add, View or Change the banking information. It is invisible to every other User Role.
Slide4040
Summary
Company Administrator:Obtain unique BCeID Usernames and passwords for all individuals requiring access to ePaymentsComplete and submit a Fee and Rental PAD form and Direct Deposit for Refunds formSign on to ePayments and enter Subscription code when promptedEnter additional Subscription CodesAdd Users and assign them RolesEnter Contact and Banking information
Slide4141
Other Info – Company Administrator
One Company Administrator role per company.It is your responsibility to manage the Company Administrator account.i.e. Contact the Ministry immediately when your Company Administrator leaves the company, as they will retain full access to ePayments until it is removed. The Ministry will remove their access and assign the new Company Administrator with the Company Administrator role. You do not need a new Subscription Code to access ePayments when your Company Administrator changes.
Slide4242
Hands On
Log on to the training site written on the board.Use the training Username and Password you were assigned at beginning of training.Look around the site
Slide4343
Hands On
Once you are logged on to the company you’ve been assigned:Add yourself as a New UserEdit the Email addressDelete the New User
Add Other Users
Slide4444
Screen Shots!
Slide4545
Help is Available!
Click on the Help? Icon in the top right hand corner to view:User ManualGlossary of termsFrequently Asked QuestionsThis Training MaterialSelf-Tutoring Online modules
Slide4646
If something appears to be missing…,
use the scrollbars.
Slide47I Still Can’t See Everything!
47
In the bottom right corner of your screen is your Zoom. It defaults to 100%
Slide48I Still Can’t See Everything!
Click on the arrowClick on Custom
Change to 85%Click on OK
VOILA!
Slide4949
Allow Pop-Ups
ePayments has a lot of “pop-up” screens
Set your Browser to “allow pop-ups”
Slide5050
Allow emails from ePayments!
Make sure your email systems allows emails from
epayments@gov.bc.ca
!
If you’re not getting emails from ePayments and you think you should be, please check your SPAM filters first and contact your IT department, before contacting the Ministry.
Slide5151
I received a Server Error
Inactivity for 30 minutes will cause a Timeout.Sometimes ePayments has finished the task you requested anyway. For example, if you create a submission and get a server error, go to where the Submission should appear to see if it appears anyway. In any event, please let the Ministry know you’ve received a server error message, so we can address any recurring issues.
Slide5252
Use the Breadcrumb trail,
not the back button
You could lose what you were working on!
This is the breadcrumb trail
Slide5353
Closing Pop-Up Screens
To close a Pop-Up Screen, such as the Title Details screen, use the Red
on the top, right-hand corner of the pop-up screen.
DO NOT USE THE BACK BUTTON!
Slide5454
Refreshing your Data
When you are in epayments and want to refresh the data in your data table, click on the screen link or the ePayments refresh button, rather than the Internet Browser Refresh button.
For example, when you want to refresh the All Titles page, click on Titles again.
Slide5555
Refreshing Your Screens
For example: After conducting several transactions in Managing Expiring Titles
AND SAVING THOSE TRANSACTIONS, by clicking on UPDATE TITLES or CREATE PENDING SUBMISSION, you may want to click on the Managing Expiring Titles link again to refresh your page or the ePayments refresh button .
Slide5656
The page isn’t loading!
Are you sure
?If your company holds lots of title, it will take longer for your data tables to populate.
These are indicators that your page is loading.
Slide5757
Titles
To view all the titles you are a registered Owner and/or Payor of, click on Titles.
Slide5858
Statements
Payment Administrators (and other Users) can view your three statements by clicking on Statements
Slide5959
There are Three Statements
Primary Term StatementContinuation/Extension StatementSubmission Request Statement
Slide6060
Submissions
A Submission is required to calculate payment for the following types of transactions:Continue a title beyond its primary term,Continue a title under a section other than the section it was previously continued under, Continue a title under more than one Section of the Act, where a transfer of ownership is NOT involved,Convert a Drilling Licence to Lease.Extend a portion of a Drilling Licence.When payment by Statement has been disabled by the Ministry.Not all continuations beyond primary term require a Submission, such as 58A and Section 62 continuations and we will address those situations in detail, further on in the training.
NEW!
The Ministry has created a “Quick Reference – Cheat Sheet” for Land Administrators that helps you decide whether to add the title to the Cont/Ext Statement or Create a Submission.
There is a link to the spreadsheet on the
ePayments
web page, on the Manage Expiring Titles screen and the Main
Menu called
“
Admin Cheat Sheet
”.
Slide6161
Create a Continuation Submission
From the Managing Expiring Titles screen
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Create a Conversion Submission
From the All Titles screen
Slide6363
Hands On
View your All Titles page. Use the drop-down to see the Conversion option.View your three StatementsView Managing Expiring TitlesView your Submissions by clicking on Submissions
View Screens
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Detailed Feature Reviews
Each Review followed by Hands On Practice
Footers
:
CA = Company Administrator
PA = Payment Administrator
LA = Land Administrator
PA & LA = Both
CA, PA & LA = all 3
Slide6565
All Titles
Detailed Review
Slide6666
All Titles – Detailed Review
The All Titles pages shows all the titles you are a registered Owner and/or Payor of.You can drill down to individual Title Details from this page by clicking on the title number. You do not Make Payments from this page. It is not a Statement.
CA, PA & LA
Slide6767
All Titles – what you can do here
Sort by clicking on any of the underlined headings
CA, PA & LA
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All Titles – what you can do here
Wherever you see data tables in ePayments, you can select that data (all, or a portion, by using the Filtering System) and export to PDF, MSWord, MSExcel, RTF or TXT.
CA, PA & LA
Slide6969
All Titles – Use the Filtering System
By Date Range
Payor
Owner
Title Type
Section continued under
Or a Payor File Number
A specific title number
CA, PA & LA
Slide7070
Clear Filter after Every Search
CA, PA & LA
Slide7171
All Titles – What Else Can You Do Here?
You can Convert to Lease
We will discuss
“
Convert to Lease” later in their Detailed Feature Reviews
CA & LA
Slide7272
All Titles – What Else Can You Do Here?
You can Request a Cancellation
Or, Reverse a Cancellation Request
CA & LA
Slide73Nominate a Payor
73
Nominate a Designated
Payor by clicking on the checkbox next to the title(s), then on the Designate Payor button
Slide7474
What do the Background Colours indicate?
Green indicates the title is part of a Submission.
Yellow indicates the Designated Payor or a registered Owner has made a Cancellation request for this title.
Orange indicates the title is part of a Pending Payment.
Slide7575
Grey indicates the title is unpaid and may be paid on a Statement, provided the checkbox is not disabled. A disabled checkbox
indicates either 1) the
title must be paid by making a
Submission, or 2) a decision must be made as to which section the title will be continued under on Manage Expiring Titles.
Red indicates the title requires Land Administrator
action/decision on Manage ExpiringTitles [MET]. RED is visible ONLY on the MET screen.
More Background Colours
Plum indicates the title
is overdue and not in good standing, but still within its 60 day grace period.
Slide7676
Summary – All Titles
All Titles is the list of titles you are an Owner and/or Payor of.You can sort it, make a selection of all or a few titles and export it to Excel, MSWord, etc. for comparison to your records.You can drill down to the Title Details on any underlined title in this screen. . . . 2
Slide7777
Summary – All Titles
You can:Create a Conversion SubmissionRequest Cancellation of a title[s]Reverse a Cancellation RequestNominate PayorsYou cannot make payments from the All Titles screen.
Slide7878
Hands On
Open the All Titles page. Sort titles by Title Number, Anniversary Date, Title Type and PayorFilter for one specific title (clear filter)Filter by Owner (clear filter)Print Preview a selection of titles to Excel
Review All Titles Screen
Slide7979
Title Details
Detailed Review
CA, PA & LA
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Title Details Screen
Drill down to the Title Details screen, wherever a title number is
underlined in ePayments, by clicking on the title number.
CA, PA & LA
Slide8181
Title Details Screen – What you can View
Title Number & Anniversary Date
Type and Hectares
Annual Rent and
Expiry Date
Owner
Payor File Number
CA, PA & LA
Slide8282
Title Details Screen - Tabs
Payor
Payment History
Open Submissions
Pending Submissions
Closed Submissions
We’ll look at Payor and Payment History now, but leave the Submission tabs for our detailed review of Submissions
Slide8383
Designated PayorTitle Details Screen
Any Registered Owner or Designated Payor can nominate a Designated Payor.This policy was the suggestion of the Industry Working Group, to accommodate diverse corporate requirements.
Slide8484
Designated PayorTitle Details Screen
When a title is issued by way of a Crown Sale, you can state which party is the Designated Payor for future annual rental payments in your bid letter. The Ministry will enter this information into ePayments. When a title is issued by other means, the Designated Payor will default to the registered Owner with the highest interest. In the case of 50/50, the decision will be made alphabetically. However, if a registered Owner lets the Ministry know who the Designated Payor should be, before the title is issued, the Ministry will enter that information into ePayments.
Slide8585
Nominate a Designated
Payor from the Title Details screen
Click on Designate Payor
CA, PA & LA
Slide8686
Nominate a Designated
Payor
Type a portion of the Company Name and click on Nominate. Select the correct name and an email will automatically be sent to the nominee.
Slide8787
In the Meantime…
Until the Nominee Accepts or Declines, the Status of the Payor will be
Past Payor. The Past Payor can still Make Payment on this title, until the new Payor Accepts.
Slide8888
Accept or Decline Nomination
The title will appear on the Nominee’s All Titles screen.
Nominee will click on the title, then the Payor tab.Nominee will either Accept or Decline the nomination.
An email will be sent to advise the Nominator and the Status will be updated to “Accepted”.
CA, PA & LA
Slide89Nominate a Designated Payorfrom the all Titles screen
89
You can also Designate a
Payor from the Titles screen for one or more titles
Click on the checkbox to the left of the title number or several title numbers at once – up to 10 titles at one time
Click on the Designate
Payor
button at the top of the data table
Slide9090
Nominate a Designated Payor
Type a portion of the Company Name and click on Nominate.
Select the correct name and an email will automatically be sent to the nominee.
Slide91I’m not able to Designate a Payor!
The Industry Working Group agreed with the Ministry that certainty is needed with regard to the Designated Payor of a title.Therefore, a limitation was imposed to prevent Payor nominations from occuring between 11 days prior to the anniversary date and 60 days after.Owners are expected to discuss and decide who the Designated Payor of a title will be 12 days before the anniversary date of the title. There are 293 days in the year in which Payor Nominations can occur.After that time, the Designated Payor named on the title must make payment on the title. Arrangements for reimbursement will have to be made privately between partners.
91
Slide9292
Hands On
Choose a title from the All Titles screen and drill down to the Title Details screen. Add a Payor File Number.View each of the 5 tabs on the Title Details screen.Nominate a Designated Payor (your neighbour) for a title, Accept if your company was nominated.
Review Title Details Screen
Slide9393
Detailed Reviews
Primary Term Statement
CA & PA
Slide94Payment limited to 100 titles
Effective March 2012, an individual payment has been limited to 100 titles or less.You can make as many payments as you need to in one day. There is no daily limit.For example, if you have 550 titles, you can make 6 payments in one day to ensure all your titles are paid.
94
Slide9595
Statements – Primary Term
Displays all titles you are the Designated Payor of, that are within their Primary Term.
CA & PA
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Primary Term Statement
Unpaid titles, Carried Forward from the Previous Statement, appear under the red heading bar.
Unpaid titles that are part of the Current Statement appear under the blue heading bar.
CA & PA
Slide9797
Primary Term Statement
Nov
Dec
May 1-31
Feb
Mar
Jan
January 1st Statement
:
Current
(Blue Section)
Carried Forward (Red section)
Up to 60 daysPast Due (late penalty added)
Day 61 –
‘Paid’
titles disappear.
So do ‘Not Paid’ titles - Not paid? …uh oh!
Not Past Due
Apr
Slide9898
Default Letters became a thing of the pastEffective: July 1, 2010
Why?Because your Statements are available for viewing online anytime.You will receive a monthly reminder to view your Statements.Statements are dynamic – each day, titles will be added as they become due, or removed as they fall off.Fall off? When a title is paid within the 60 day grace period, it is displayed as PAID and it falls off the statement at 61 days. If a title is not paid within the 60-day grace period, it is displayed as UNPAID and at the end of the 60-day grace period, it will no longer appear on the Statement and it will fall off ePayments altogether.
Slide9999
Primary Term Statement
You can select titles to Print Preview
Select Titles and Make Payment on them
Or Select Titles and Create a Pending Payment for internal approval (
Optional
)
CA & PA
Slide100100
Pending Payments
Pending Payments are Completely Optional!If your Payment Administrator requires internal payment approval, prior to making payments, you will want to use the Pending Payment option.If your Payment Administrator is authorized to make payments, without pre-approval, you will not need to use the Pending Payments option.
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Pending Payments
You can view your Pending Payments from the Statements screen
Statement Screen
Pending Payment
CA & PA
Slide102102
Create a Pending Payment
You can create a Pending Payment from any of the three Statements, have it Approved (signed), return to the Pending Payment later and make payment.A Pending Payment is a static document, with the exception of late payment penalties…
Slide103103
Late Penalties
Late penalties will be calculated and apply if there is a long enough delay between approval and payment.Can I pay Late Penalties separately?No. Late Penalties are included in the calculations and cannot be paid separately.If you are paying far enough in advance, late penalties should not be an issue, but this is something to be aware of when creating a Pending Payment for approval.
Slide104104
Avoiding Late Penalties
Pay ahead - For example:If you are paying your November titles on October 1st, you have the month of October to obtain your approval, before any late penalties will be added to the Pending Payment. If you are paying November rentals within the month of November, you run the risk of paying late penalties on some, or all of your titles, as their anniversary dates pass, thus rendering your payment approval invalid. To avoid invalid approvals, you may wish to add something that addresses Late Fees to your Pending Payment:
Slide105105
Pending Payment - Suggestion
The Approver approves the subject amount for payment to the Crown, with the understanding that a delay in making payment on one or more of the titles within this list of titles beyond their anniversary date may result in the addition of late payment penalty fees. Late payment penalty is calculated as follows: On Leases calculated at 1.5% of annual rent for days 1 to 30 and 3% of annual rent for days 31 to 60; and on Drilling Licences, calculated at $500.00.
Slide106106
Pending Payment – Changes?
Can I add or delete titles from a Pending Payment?No. Adding or deleting titles from a Pending Payment defeats the purpose of obtaining approval for a batch payment. The only way to add or delete titles is to delete the entire Pending Payment and begin again.
Slide107107
Payment Confirmation
Each time you Make a Payment in ePayments, the Payment Confirmation Screen will appear.
You can print this screen for your records.
You will be required to verify:The Rental payment shown for each title is correctThe Pre-Authorized Debit Amount is correctThe Required Funds for Pre-Authorized Debit are available
Then you can click on the Pay button
CA & PA
Slide108108
Payment Confirmation vs. Receipts
Each time you make a payment, you will receive a Payment Confirmation by email.An emailed Payment Confirmation is not an official Receipt.Payment Acknowledgements, visible on the Payment History tab of the Title Details screen confirm payment has been received.An official Receipt is issued when the Ministry has processed your payment and granted continuation of your title for another year.Primary term titles are usually processed overnight and your Receipt is available on the Title details screen at that time.
Slide109109
Payment Confirmation vs. Receipts
Titles continued beyond their primary term will be officially Receipted when the Ministry approves the continuation, or the Submission they were included in.Receipts issued by ePayments can be viewed and printed from the Title Details screen.
Slide110110
Viewing & Printing Receipts
Receipts issued pre-ePayments implementation are greyed out and are
not available for viewing. You have already received and filed them.
Receipts issued by ePayments will be shown in a bold font and can be clicked on and printed for distribution and filing.
60779
Receipts can be viewed and printed from the Title Details screen
CA, LA & PA
Slide111111
One Title Per Receipt
There is only one title per Receipt, to ensure confidentiality between various Owners and Payors. For example:If a Payor pays for a number of titles owned by various Owners, the Owners can only see the Receipts for the titles they own.“One title per Receipt” ensures Owner A cannot see Owner B’s confidential information.
Slide112112
Hands On
Open the Primary Term Statement and sort titles by anniversary date. Select two titles. Click on Make Payment.
Pay a Primary Term Statement
Slide113113
Continuation/Extension Statement
Detailed Review
CA & PA
Slide114114
Continuation/Extension Statement
Contains all titles that can be continued beyond their primary term that do not need to be, or are not part of, a Submission.E.G. previously continued under: Section 6258A58BYou may choose to include a title from the Continuation/Extension Statement in a Submission: If you choose to continue it under a different Section from the previous year, or Choose to include it with other titles you are submitting as a Grouping.
Slide115115
Continuation/Extension Statement
View the Continuation/Extension Statement from the Statements Screen
CA & PA
Slide116116
Continuation Statement
Select titles and Print Preview for your records, if you wish
Select titles you wish to pay
Make Payment now or
Create a Pending Payment
You can’t pay titles from the Statement that are already part of a Pending Payment or a Submission. No duplicate payments in ePayments!
CA & PA
Slide117117
Continuation Statement - Status
UNPAID
– The title has not yet been paid.
WAITING FOR LA APPROVAL
– The Land Administrator must make a decision on the Manage Expiring Titles screen to add the title to the Statement or make payment by Submission.
IN PROGRESS
– Payment has been made and once the money has been debited from your account and confirmed by the Ministry, the status will change to PAID (usually overnight).
ON SUBMISSION
– Already part of a previously created Submission. Cannot be paid from the Statement.
PENDING PAYMENT
– Already part of a Pending Payment. Must be paid from the Pending Payment and not through the Statement.
Slide118118
Land Administrator – To Approve or Not Approve?
Some companies require the Land Administrator to pre-approve all continuations beyond their primary term. Some companies do not.
A checkbox was added to the User Authorization screen at the request of the Industry Work Group, to accommodate these diverse corporate needs. Only the Company Administrator has the authority to choose.
Checking the box allows the Payment Administrator to Make Payment on ‘automatic’ continuations, such as Section 62 and Section 58A or 58B.
Not checking the box means the Land Administrator must review and approve all continuations prior to payment.
CA
Slide119119
With Two Exceptions…
Titles that have a status of:P – final yearTitles that are eligible to be continued under more than one section (e.g. 58A or 62) Will have a status of “Waiting For LA Approval”, regardless of whether the “Allow PA to Make Payments” checkbox is checked, or not.
Effective September 30, 2009, titles that are eligible for either 58A or 62 will be included in and captured
by the “Allow Continuation/Extension Statement” checkbox on the User Authorization screen.
A second textbox was added by the Ministry to eliminate the decision to continue under either 58A or 62 for those titles that are ‘automatically’ continued under 58A
Slide120120
Waiting for LA Approval
When the
checkboxes on the User Authorization screen are not checked, this is what the Payment Administrator will see on the Continuation/Extension Statement:The Checkbox will be greyed out and the status will be “WAITING FOR LA APPROVAL”
CA & PA
Slide121121
Status - Unpaid
When the checkbox on the User Authorization screen
is checked, this is what the Payment Administrator will see on the Continuation/Extension Statement:The Checkbox will be enabled and the status will be “UNPAID”
The Payment Administrator can now Make Payment on these titles.
CA & PA
Slide122Steps to take when status is:“WAITING FOR LA APPROVAL”
The most frequently asked question is: “What do I do when the status on the Continuation/Extension Statement is “WAITING FOR LA APPROVAL. What does it mean?”The steps that follow are available by clicking on the “WAITING FOR LA APPROVAL” link, or in the FAQ on the Help? Icon in ePayments or on the Ministry’s ePayments web page: http://www.empr.gov.bc.ca/Titles/OGTitles/ePayments/Pages/default.aspx
122
Slide123Click on “WAITING FOR LA APPROVAL” link
The instructions are available by clicking on the “WAITING FOR LA APPROVAL” link on the Continuation/Extension Statement
123
Slide124WAITING FOR LA APPROVALSTEP-BY-STEP INSTRUCTIONS:
A self-tutoring training module was created in November 2010 that demonstrates the steps to take, available at: http://www.empr.gov.bc.ca/Titles/OGTitles/ePayments/Pages/ePaymentseTraining.aspx
124
Make NOTE of this web address!
Slide125125
Logon to ePayments https://epayments.gov.bc.ca, as either Land Administrator or Company Administrator Click on Manage Expiring Titles Select either the Lease or Drilling Licence tab. The Drilling Licence tab may take a few seconds to load – look for the green bar at the bottom of the screen that indicates the screen is loading
Slide126126
Leases [Pay from Cont/Ext Statement]
:
Click
on the ‘62’ or ‘Not 62’ radio button
Click
on the ‘On Stmt’ radio button
Click
on the ‘Update Title Changes’ button at the top of the table
The status will change to ‘UNPAID’ on the
Cont/Ext Statement and the checkbox will be
enabled
, allowing your Payment Administrator
to make payment on the title.
Slide127127
Drilling Licences
[Pay from Cont/Ext Statement]
:
Click
on the ‘3(5)’ or ‘Not 3(5)’ radio button
Click
on the ‘On Stmt’ radio button
Click
on the ‘Update Title Changes’ button at the top of the table
The status will change to ‘UNPAID’ on the
Cont/Ext Statement and the checkbox will be
enabled
, allowing your Payment Administrator
to make payment on the title
Slide128128
To continue the title under a section
different
from the previous section:
Must create a cont/ext submission
and
Pay it from the Submission Requests Statement
and
Write the submission number on the application.
and
Submit
the
written
application
.
Slide129129
Hands On
Open the User Authorization screen and click on and off the Allow Continuation/Extension on Statement checkbox – refresh your Continuation/Extension Statement each time you click on or off the checkbox. Notice the differences? Sort and select one title for payment. Click on Create a Pending Payment. Remember to name it.Open the Pending Payment from Statement screen and Make Payment.
Continuation/Extension Statement
Slide130130
Submission Request Statement
Detailed Review
CA & PA
Slide131131
Submission Requests Statement
View the Submission Requests Statement from the Statements Screen
CA & PA
Slide132132
Submission Requests Statement
Print Preview or export data
Select Submissions for Payment
Make Payment or Create Pending Payment
CA & PA
Slide133133
Submission Requests Statement
You can create a Pending Payment.You can pay as many or as few of the Submissions as you want.Like the other two statements, Late Penalties may apply.You will receive a Payment Confirmation by email and official Receipts will be issued when the Ministry completes its review.
Slide134Deadlines
Payment should always be made on or before the anniversary date of the earliest expiring title in the application.Late fees will automatically apply on payments received after the anniversary date, but within the 60-day grace period.Payment of fees after the 60 day grace period will not be accepted with the exception of:A Drilling Licence under Section 3(3.3) of the Drilling Licence Regulations
134
The written application for Section 58 continuations must be received within the 60 day grace period.
Written applications AND Payment MUST be received in the ministry’s office before midnight of the titles’ anniversary date for:
Lease under section 61 of the P&NG Act, or
To extend a portion of a Drilling Licence under Se3ction 3(5) of the DL Regulation.
Slide135135
No “Hands On” Submission Requests Statement, until we Create some Submissions…
Slide136136
Managing Expiring Titles
Detailed Review
CA & LA
Slide137137
Managing Expiring Titles
The Land Administrator [or Company Administrator] uses the Managing Expiring Titles screen to accomplish two main functions:Review and Add titles to the Continuation/Extension Statement for Payment by the Payment AdministratorCreate Submissions to continue titles that require a written application
Slide138Submission = Written Application
Create a Submission ONLY when a Written Application is requiredTo be sure, refer to the Admin Cheat Sheet link on the main page of ePayments
138
Slide139Titles must be Related
Titles within a Submission must be Related, by virtue of being part of the same technical package or written application.
139
Slide140140
Managing Expiring Titles - Features
Click here to access
Print Preview/Export data
Search by Date Range
Two tabs divide titles into Leases and Drilling Licences
Sortable Headings
CA & LA
Slide141141
Radio Buttons – “Not
62” and “62”
62
Not 62
OR
You must choose one, or the other
CA & LA
**Always click on the “
Update Title Changes
” button after selecting radio buttons, regardless of whether you are going to pay from the Continuation/Extension Statement or pay by Creating a Submission.
Slide142142
Radio Buttons –
On Statement or On Submission
On Statement
On Submission
OR
You must choose one, or the other
CA & LA
**Always click on the “
Update Title Changes
” button after selecting radio buttons, regardless of whether you are going to pay from the Continuation/Extension Statement or pay by Creating a Submission.
Slide143143
Add to Statement OR Create Submission
When you select
On Statement, click on “Update Title Changes”, to add those titles to the Continuation/ Extension Statement.
When you select On Submission, click on the “Update Title Changes” button, then on the checkbox(s) next to the title(s) and then click on “Create Pending Submission”.
CA & LA
Slide144144
Adding Titles to the Continuation/Extension Statement
(From Manage Expiring Titles screen)
CA, PA & LA
Slide145145
Titles with a
Gray Background can be added to the Continuation / Extension Statement for Payment by the Administrator.
If it has a Green, Orange or Yellow background, it has already been dealt with – part of a Submission, part of a Pending Payment, or Cancellation Request pending, respectively.
A Red background indicates the Land Administrator must take action (usually Make a Submission) to continue the title.
Which Titles Can Be Added to Continuation/Extension Statement for Payment?
CA, LA & PA
Slide146146
Unless…
The Ministry finds that a title or a portion of a title is no longer eligible for 58A continuation.You will be sent a Reduced Notice of Eligibility letter 90 days prior to the expiry date of your leaseThe ‘On Statement’ radio button will be disabledYou must make payment by submission and submit a written application if you decide to apply for further continuation
Slide147What if a title is green and we know we didn’t create a Submission?
If a title is highlighted green and you know you and your partners have not created a Submission, it is likely because the Ministry has received a manual payment on the title and wishes to prevent a second payment being made through ePayments.The Ministry does not have a consistent way of reflecting manual payments received in ePayments, so we have created a work-around to colour these titles green.Once all manual payments have been processed, this override will no longer be required.
147
Slide148What if a submission created last year has not yet been approved and it’s time to pay again?
Occasionally, a continuation review will not be approved or completed within the year between anniversary dates.In these cases, please contact Tenure Administration staff and they may allow a cheque to be issued as payment for the next rental period.
148
Slide149149
Add titles to Cont/Ext Statement
Click the On Statement Radio Button(s)
Click on Update Titles
Payment Administrator will be notified by email that titles have been added to the Continuation/Extension Statement and may now be paid.
You
MUST
click on Update Title Changes or the title will not be added to the Statement
CA & LA
Slide150150
TIP! Open Two Browsers
Continuation/Extension Statement
Managing Expiring Titles
Add a title
to the Statement (On Statement, Update Title) and click on the
Refresh button to view it.
CA, PA & LA
Slide151151
Choices, choices, choices…
Had 58A/B last year, Want 58A/B again this year:
On Statement, Not 62, Update Titles
I want 62 first, second or third year:On Statement, 62, Update Titles
Had 58A, On statement disabled, received a letter:On Submission, Not 62, Create Pending Submission
CA, LA & PA
Slide152152
Quick Reference Tool – “Cheat Sheet”
“
Cheat Sheet “ is Available:
On the ePayments web page
OR
As a link in ePayments
Slide153153
Hands On
Open a New Browser. Open the Continuation/Extension Statement screen.From Managing Expiring Titles, sort and select title(s) for adding to Statement. Update Titles.Refresh Statement.Make Payment.
Continuation/Extensions – Add to Statement
Slide154154
Submissions
Payment Administrators must attend the remainder of the session, as there is information to follow that you will need to know!
Detailed Review
CA, PA & LA
Slide155155
IMPORTANT!
Creating a Submission in ePayments is for the purpose of calculating payment.You MUST send in your written application to the Ministry, as before and you MUST write the Submission number on your documentation.
Slide156Submission or Statement?
Written Application Required?Yes = SubmissionNo = Statement
156
Slide157Deadlines
Payment should always be made on or before the anniversary date of the earliest expiring title in the application.Late fees will automatically apply on payments received after the anniversary date, but within the 60-day grace period.Payment of fees after the 60 day grace period will not be accepted with the exception of:A Drilling Licence under Section 3(3.3) of the Drilling Licence Regulations
157
The written application for Section 58 continuations must be postmarked or received within 60 days of expiry.
Written applications must be postmarked or received prior to the title’s anniversary date. Payments should be made prior to midnight of the title’s anniversary date for:
Lease under section 61 of the P&NG Act, or
To extend a portion of a Drilling Licence under Section 3(5) of the DL Regulation.
Slide158158
Who can Create a Submission?
The Ministry prefers the Payment (Submission) and the backup documentation (written application) be submitted by the same company (the Designated Payor).The Land Administrator for the Designated Payor company and the Company Administrator can create Submissions in ePayments.If you are with the Owner company, but are not the Designated Payor company, you will not be able to create a Submission, as it will only be visible and payable on the Designated Payor’s Submission Request Statement.
Slide159159
Letters of Authority
When a continuation application is submitted to the Ministry, a letter of authorization is not needed if:You are the Payor and have signed the application under the Payor’s company name; orYou are a registered title holder of the titles included in the application.The registered Owner’s intent is implied by authorizing the Designated Payor to make decisions on the title.If you, as an Owner, are not satisfied with that authority being held by another party, nominate your company as Designated Payor.
REFER TO THE ‘CHEAT SHEET’ IF YOU ARE UNSURE
Slide160160
Submissions – Definition & Types
A Submission is required to calculate payment for the following types of transactions:Continue a title beyond its primary term,Continue a title under a Section other than the section it was previously continued under, Continue a title under more than one Section of the Act, where a transfer of ownership is NOT involved,Convert a Drilling Licence to LeaseContinue a portion of a Drilling LicenceWhen payment by Statement is disabled by the MinistryNot all continuations beyond primary term require a Submission, such as 58A and Section 62 continuations.
Slide161161
Submissions – Where Can I View?
View Submissions
for a Specific Title on the Title Details screen. Open, Pending & Closed.
CA, PA & LA
Slide162162
Submissions – Where can I View?
View
All Submissions from the Submissions Screen.
Open
Pending
Closed
Filter By Date Range
Submission Number
Or, Title Number
CA, PA & LA
Slide163163
Continuation/Extension Submission
Detailed Review
CA, PA & LA
Slide164164
Create a
Continuation/Extension Submission
From the Managing Expiring Titles screen
1. Check title
3. Click “On Sub” Radio Button
2. Click “Not 62” (if more than one section, outline in your documentation)
4. Change Hectares, if required
CA & LA
Slide165165
Create a
Continuation/Extension Submission
5. Click on Create Pending Submission
6. Remember to create separate Submissions for titles that are not related to each other
CA & LA
Slide166166
Create a Continuation/Extension Submission
Your Pending Submission
Number will appear
All fees will be calculated
You can adjust the Hectares
Add another title
Delete a title
Or Delete the entire Submission
You
Must
click on Save Modified Pending Submission to SAVE YOUR SUBMISSION and be able to return to it, or it will be locked.
CA & LA
Slide167167
Create a Continuation/Extension Submission
When you have received internal Approval
(if required), click on the checkbox AND the Approve button
An email will be generated to the Payment Administrator, advising them that the Submission is ready for payment.
Send your documentation to the Ministry immediately.
Once you click on Approve, a new button will appear: “Create Open Submission”. If you are certain there are no more changes to make to your Submission, Click on it.
Create Open Submission
Slide168168
Hands On
Create a Continuation/Extension Submission from one of your titles on the Manage Expiring Titles screen.Choose a title, click the On Submission radio button, click on the Not 62 radio button, click on the Create Pending Submission button.Add a title to the Submission, Delete the same title.Save your Submission! Do not forget!Close the Pending Submission (X out), then open it again from the Submission link on the main menu. Click on Approve checkbox and button, then on Create Open Submission.
Create a Continuation/Extension Submission
Slide169169
Split Transfers[Involving a Transfer of Ownership]
Continue to Make Payments Manually
CA, PA & LA
Slide170Lease Continuation Application [possibility of lease being split][NO TRANSFER OF OWNERSHIP]
Pay by Cont/Ext Submission for all hectares in the lease. The ministry will request additional payment for the new lease.Example:Applying for 58A continuation with a proviso that any portion of a lease not eligible for 58A be continued under Section 62Create a Continuation/Extension Submission for the Lease named in the application.Do NOT adjust the hectaresSimply make a regular payment for all the hectares in the lease.
170
Slide171Step-by-Step Instructions:
Please view the self-tutoring training module “Using ePayments 14a: Continue Lease under More than 1 Section of the P&NG Act”, available at:http://www.empr.gov.bc.ca/Titles/OGTitles/ePayments/Pages/ePaymentseTraining.aspx
171
Please make NOTE of this web address for future reference!
Slide172172
Convert to Lease Submission
Detailed Review
CA, PA & LA
Slide173173
Create a
Convert to Lease Submission
From the All Titles screen
1. Check Title
2. Click on Create Pending Submission
CA & LA
Slide174174
Convert to Lease Submission
You will be prompted to enter child titles from the original title(s)
Enter the hectares, click on Add Lease
Click on Confirm, then Create Pending Submission
CA & LA
Slide175175
Convert to Lease
Submission
Your Pending Submission Number will appear
All fees will be calculated
You can adjust the Hectares
Add another title
Delete a title
Or Delete the entire Submission
You
Must
click on Save Modified Pending Submission to SAVE YOUR SUBMISSION to be able to return to it, or it will be lost.
CA & LA
Slide176176
Convert to Lease
Submission
When you have received internal Approval
(if required), click on Approve checkbox and button, then on Create Open Submission.
An email will be generated to the Payment Administrator, advising them that the Submission is ready for payment.
Send your documentation to the Ministry immediately.
CA & LA
Create Open Submission
Slide177177
Extend a DL and Convert it to Lease
To Extend a portion of a DL and convert the remainder to lease, you will need to create two submissions:Continuation/Extension submission for the DLConversion to Lease Submission for the Convert to Lease portionThere is an exception to the “One Submission at a time” rule for DL’s, for this reason.
CA & LA
Slide178RECAP
Continuation/Extension SubmissionCreate from:Manage Expiring Titles
Conversion SubmissionCreate from:All Titles
178
Write Submission Number on Written Application and Submit
Slide179179
Wait just a minute!
What about Groupings?
CA & LA
Slide180180
Groupings
Wait a minute! How come I don’t enter anything into ePayments about the fact that the titles in my Submission are to be grouped?ePayments is a payment system. Some Submission functionality is added for the purpose of calculating payments, but your Submission and Grouping requests are in your documentation.Enter titles that are to be grouped together in the same Submission, for payment calculation.
CA & LA
Slide181181
Groupings – Clusters
For each Grouping, whether 2 drilling licences or a cluster of drilling licences, they should go together in the same Submission, if they’re related.If the Groupings are not related, they should be in separate Submissions.
CA & LA
Slide182182
Groupings – 2 DLs within 4km of each other
Two DL’s grouped together should be submitted as one Submission
DL 1
DL 2
CA & LA
Slide183183
Groupings – Cluster Example (all within 4 km of each other)
DL 1
DL 3
DL 4
DL 5
DL 6
DL 2
CA & LA
Slide184184
Hands On
Create a Convert to Lease Submission from one of your titles.Approve and Open the Submission.Pay it from the Submission Request Statement.
Convert to Lease Submission
Slide185185
Submission Tabs
Detailed Review
CA, PA & LA
Communication Log
Milestones
Payment Requests
Titles
Slide186186
Communications Log
Send an Email
Add a Log Entry
Link to one of the titles in your Submission
CA, PA & LA
Slide187187
Communications Log
Add a Log Entry – for actions, such as “Documentation Sent”, or notes, such as “Agree to change of hectares on Lease 12345”
CA, PA & LA
Slide188188
Communications Log
Send an Email
Link to a title
cc to anyone required
Attachments should be 5 pages or less. All
written application
documentation should be sent by mail or courier.
The Ministry does not have plans to accept larger attachments. Remember: ePayments is a
payment system
.
CA, PA & LA
Slide189189
Milestones – What is the Status of my Submission?
The Ministry will add Milestones to your Submission according to where it is in the Review Process:
Initial Submission Received Written Application Received Additional Information Requested Additional Information Received Submission Complete [Pending] Cancel Submission Complete [Pending]
CA, PA & LA
Slide190190
Payment Requests
From time to time, the Ministry will request additional funds, usually as a result of adjusting hectares on a title included in a Submission.
The Payment Administrator will make Payment for these requests from the Payment Request tab.
CA, PA & LA
Slide191191
Titles
View the titles in your Submission from the Titles tab.
Parent Titles
Child Titles
Permanent Title Numbers are assigned when Submission is Approved by the Ministry
$
breakdown per title number
CA & LA
Slide192192
Hands On
View the different places you can access your Submissions – by clicking on a specific Title; the Submissions screen; the Submission number link in Manage Expiring Titles; and on the Submission number link in the Submission Requests Statement.View the 4 Submission tabs on an Open SubmissionAdd a Log Entry to an Open Submission
Submissions
Slide193193
Submission - Lifecycle
Pending Unpaid SubmissionLand Administrator (LA) prepares all documentation for an Application to Continue or Convert.LA calculates payment by Creating a Pending Submission in ePayments.LA receives internal Approvals (as required)Status: Pending, Unpaid
CA, PA & LA
Slide194194
Submission Lifecycle
Open UnPaid SubmissionLA Approves SubmissionStatus: Open, Unpaid
CA, PA & LA
Slide195195
Submission Lifecycle
Open Paid SubmissionPayment Administrator makes payment from Submission Requests StatementLA adds Submission Number to documentationLA sends all documentation to the Ministry for ReviewStatus: Open, Paid
CA, PA & LA
Ministry will not begin reviewing your application to continue until they receive the documentation. Failure to submit a written application means your titles will not be updated and your titles are at risk of being cancelled
.
Slide196196
Submission Lifecycle
Open, Paid Submission, Under ReviewEmail sent to client with payment acknowledgementStatus: Open, Paid, Under Review
CA, PA & LA
Ministry receives documentation and matches it to your Payment, beginning the Review process.
Slide197197
Submission Lifecycle
Approved & ClosedMinistry completes Review of Submission and ApprovesStatus: Approved & Closed
CA, PA & LA
Slide198Submission Lifecycle
PendingOpen / UnpaidOpen / Paid / No Written Application YetNo Review, Payment AcknowledgedOpen / Paid / Written Application Received Under ReviewApproved & ClosedTitle[s] Updated, Receipt issued
198
Slide199199
Cancellations
Detailed Review
CA & LA
Slide200200
View your Cancellations
From The All Titles Screen
Export & Print
CA & LA
Slide201201
Cancellation Requests
Request a Cancellation from the All Titles Screen
After you receive confirmation from
all
registered Owners…
CA & LA
Slide202202
Confirm Cancellation
Click on Confirm Cancellation Request
Print Preview for your records
Ministry will delay actual cancellation of a title until 60 days after the anniversary date of the title, but the cancellation will be
effective
on the anniversary date.
CA & LA
Slide203203
Cancellation Requests – Oops!
You may Cancel your
Cancellation Request!
CA & LA
Slide204204
Hands On
Request a Cancellation.Reverse the Cancellation Request.
Cancellations
Slide205205
Online Refunds are Mandatoryeffective October 1, 2010
Individual Submission Refunds can be viewed on the Milestones tab
CA, PA & LA
Slide206206
Refund Report
View all Online Refunds from the Refund Report
Use the Filtering System to Search by…
Date Notified
Date Processed
Title No.
Submission No.
Payor File No.
Print Preview for your Convenience
CA, PA & LA
Slide207207
Thank You for Attending!
To consolidate your learning, a copy of this training material is available on the Ministry’s ePayments website, as well as 34 topic-specific, Self-Tutoring Adobe Captivate Training Modules, modelled after this training material. http://www.empr.gov.bc.ca/Titles/OGTitles/ePayments/
Total Time to View: 2.5 hrs
Slide208Tips
KNOW when your titles are dueCompare your records to ePaymentsNote any discrepancies and discuss with Titles & Corporate Relations Division to resolveMake payments on timeAll three Statements must be reviewed and, if necessary, paid each monthThere are TWO types of Submissions [create when a written application is required]:Conversion – Lease Selection and GroupingsNOTE: Conversion submissions only calculate and collect payment for the leases converted from the Drilling Licence. Continuation of any remaining portion of the DL[s], after conversion, must be done separately.Continuation/Extension – Initially created to continue titles beyond their primary term. Also created to continue after 62(3) or because the Ministry has disabled payment from the Cont/Ext Statement when further continuation requires a written application.Payors cannot be changed within 11 days of the anniversary date of the title, or when the title is part of a submission. Plan ahead.“WAITING FOR LA APPROVAL” simply means a title is eligible for continuation under more than 1 section. Your LA or CA must indicate their decision on Manage Expiring Titles – continue by paying from the Statement if continuing under the same section, or by Creating a Submission if a different section from last year is requested.
208