Important features of Word and PowerPoint - PowerPoint Presentation

Slide1

Important features of Word and PowerPoint

Chapter 10Slide2

Ribbon of a MS-Word task barSlide3

Home buttonSlide4

Home button

Home button is grouped into 4 types of tasks namely clipboard, font, paragraph, styles,

Clipboard manager has paste options.

Font has font name , font size, grow font, shrink font, change case, and three font type styles e.g. bold, italic, underline, strike-through, subscript and superscript, clear formatting, text highlight color, font color functionsSlide5

Paragraph task group of home button

Bullets and numbering

Decrease indent, Change indent,(left Indent is the distance between left border of the document area and where text starts and right indent is

the distance between

right border

of the document area and where text

ends)

4 types of alignment : left, right, center and justified.

Line spacing: changes the spacing between lines usually kept at 1Slide6

Paragraph task group of home button

Shading: color the background behind the selected text or paragraph

Insert a horizontal line: Bordering bottom border, top border, left border, right border, no borders, outside borders, inside borders, inside horizontal borders, Slide7

Styles of home button

Styles contain a in ribbon gallery of different styles of text such as

Normal, no spacing, heading 1,2,3,4,

title

, subtitle, emphasis, intense emphasis , strong, Subtle reference, intense reference, book title,

quote, intense quote

There is CHANGE STYLES button next to the gallerySlide8

Insert task Slide9

Insert task

Insert cover page namely

Alphabet, annual, austere, Austin, conservative, contrast, mod, motion, newsprint,

etc.

Insert a blank page

Insert a page break. It will begin a new page right where the cursor was placed.

Insert table you can insert a table either clicking on the grid or draw a table by the paintbrush.Slide10

insert

Insert picture from existing files.

Insert clipart(simple pictures and symbols made available for computer users to add to their

documents)

Insert shapes:

Lines, basic shapes, flowchart, callouts, and stars and banners

Insert SmartArt graphics

Insert chart: column, line, pie, bar, area,Slide11

insert

Insert Header, footer, page number, text box, word Art, Slide12

Page Layout Task

Page layout is grouped into 4 tasks :Built-in themes, page setup, page background, and paragraph formatting.

Page setup:

Margin: sets up the invisible border around the text that delineates actual document area.

Orientation: 2 types of orientation: landscape and portrait.

Size of the printout paper: letter, legal, A4,

A5,A6

executive, usually set in A4 because this is the usual size of the paper we print on.Slide13

Page Layout

Columns: one, two, three, usually for publishers, newspaper or magazine column writers

Breaks: page breaks

Line number: not necessary unless required absolutely

Hyphenation: practice of putting hyphen in between syllables of the word.

self-con·scious

,

un·self·con·scious

,

long-stand·ing

).

hyphens

may be used to indicate a word is being or should be

spelled or pronounced.Slide14

Page background

Watermark: background lettering used as security measures e.g. confidential, do not copy, security,

Page color: changes the background color.

Page border: puts border around text in actual borderingSlide15

Paragraph formatting:

Indent: Change left and right indent. Set in increments of 0.1 inches or minus.

Paragraph Spacing: spacing before and after the

paragrapgh

.Slide16

References

6 types of references: table of contents, footnotes, citations and bibliography, captions, index, table of authorities,

Table of contents:

Insert Footnote: descriptive writing at the end of each page of document below underline.

Insert endnote: footnote at the end of document

Next footnote: another footnote right below no 1 footnote.Slide17

references.

Citation: cite a book, journal article or periodical as the source of information

Manage source: manage a table/master list/database of sources

Citation style: usually APA(American Psychology Association) default style.Slide18

Mailings

Envelopes:

labelsSlide19

Review

4 types of review:

Proofing, Language, Comments, tracking, changes

Spelling & grammar: press F7 Spelling mistakes in green wavy underline, grammatical errors in red wavy underline. Press autocorrect or correct one by one.

Thesaurus: a type of American dictionary just like oxford English dictionary.

Word count: counts no of word.Slide20

Translator: sent to

microsofttranslator.com

to translate to some other language

.

Set proofing Language: set proofing language at English (US)

Set language Preference:

Word options: Save files in this format*.docx xml enabled default format since 2007. earlier format was

*.

doc which was not xml enabled used until 2007.

Save

AutoRecover

option every 10 minutes increase/ decreaseSlide21

Customize Ribbon: Choose commands from: create new customized tab and group

Customize the ribbon:

All tabs:

Main tabs

Tool tabsSlide22

comments

New Comment: select a word/ group of word, then insert new comment and write comment at the right hand side of margin

.

Delete all comments so far in the documentSlide23

Changes

Accept or Reject Comment changes.Slide24

View:

Document Views:

Print layout

Full Screen reading

Web Layout

Outline

Draft

Show

Ruler

Navigation pane: Find and Replace button CTRL+F and Ctrl +HSlide25

Zoom

Zoom the document to the 100% of the normal size.

Zoom

to 200%, 100%, 75%

Page width

Text width

Whole page

Many pages:

One page

Two page;

Page widthSlide26

Window:

New Window: create a duplicate window.

Arrange All: Tile all open windows side by side.

Split: split into two part.

Remove split: revert to without split.