Todays Agenda Overview of UO Employee Categories Pay Considerations Background Checks Employee Categories Employee Categories Classified Officer of Administration Faculty Student Employees ID: 796790
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Slide1
Hiring for Youth Programs
Slide2Today’s Agenda
Overview of UO Employee Categories
Pay Considerations
Background Checks
Slide3Employee Categories
Slide4Employee Categories
Classified
Officer of Administration
Faculty
Student Employees
Graduate Employees
Slide5Classified Employees
SEIU Collective Bargaining Agreement
All except temporary: hired via MyTrack
Temporary: Request to Hire and PRF
Types:
Ongoing
Limited Duration
Temporary-Classified
Temporary-Non Regular
Less regularly used: Seasonal, Intermittent, Academic Year
Slide6Officer of Administration
OA Policies and Procedures
OA Position and Pay Actions
Hired via MyTrack
Direct Appointments allowed in certain circumstances
Types:
Ongoing
Interim
Slide7Faculty
United Academics CBA
Office of the Provost
Hired via MyTrack
Pro Tem can be via Pools
Temporary Faculty
(<6 weeks and <$3,000)
may
be appointed via PRF process
Types:
Tenure Track
Hired via IHP Process
Non-Tenure Track
Career
Research
Pro Tem
Slide8Student Employees
Postings managed by Career Center
Handshake
Must be posted there if using Federal Work Study funds
Policies and Procedures managed by Human Resources
https://hr.uoregon.edu/recruit/student-employment/policy-and-procedures
Hiring paperwork submitted directly to Payroll
SEF Packet
Slide9Student Employees cont.
Most commonly paid as hourly employees
Student Wage Rates published online
Be aware of minimum wage differences if outside Eugene
Can be paid via stipend
Requires special approval
Work cannot be paid via stipend over hourly for convenience
Ensure work is undergraduate level
Slide10Graduate Employees
Employment includes pay, health insurance, and tuition waiver
Represented by GTFF Union
Limited to .49FTE across ALL positions
Postings managed by Graduate School
If graduate student is performing graduate level work at graduate level pay, may need to be a GE Appointment
Slide11Non-Employee Categories
Independent Contractors VS Employees
Need to check for UO Employment
Volunteers VS Employees
BOLI Guidance on Employees who Volunteer
Slide12Pay Considerations
Slide13Oregon Minimum Wage
https://www.oregon.gov/boli/whd/omw/pages/minimum-wage-rate-summary.aspx
Slide14Oregon Equal Pay Act
https://www.oregon.gov/boli/TA/docs/Equal_Pay_Poster.pdf
Slide15Time is of the essence
Ensure you know what work is being performed and rates requested
HR can help you define appropriate employee type
Work with HR and Payroll staff to secure any necessary approvals
prior
to your event
Be aware of rules regarding final paychecks
https://www.oregon.gov/boli/ta/Pages/t_faq_tafinpay.aspx
Slide16Questions along the way?
We’re here to help!
Email:
talent@uoregon.edu
Phone: 6-5112
Slide17Even more questions?
Topic
Unit
Who
Email/Phone
Student Hire
Packets
Payroll
Austin
Doerksen
adoerkse@uoregon.edu/6-1108
Student Employment Policy Exceptions
HR
Jenna Rakes
jrakes@uoregon.edu/6-2963
Graduate Employees
HR
Peter Fehrs
pfehrs@uoregon.edu/6-2998
Background
Checks
HR
Ryan McBride
rmcbride@uoregon.edu/6-2531
Slide18Background Checks
Slide19To submit a background check request
, go to our website
(
https://hr.uoregon.edu/recruit/background-checks
) and click “Submit a Request”
Slide20You can also submit background check requests directly* to
backgroundcheck@uoregon.edu
.
The request must contain the following information:
Applicant’s First Name:
Applicant’s Last Name:
Applicant’s Email:
Department Contact Name:
Department Contact Email:
Purpose of request: (volunteer, student employment, graduate employment, temp classified hire)
*Note: If you are submitting multiple requests, you can submit one email with the necessary information for all applicants.
Slide21The applicants will receive an email from Risk Mitigation Services with a secure link to complete their online authorization.
Slide22The department contact listed on the request will receive the following email when the background check has cleared:
McBride, Ryan
Slide23If a background check reveals any convictions (findings), HR will coordinate with the respective VP to obtain the required approval.
Once VP approval is received, the department contact will receive the automated “clear” email.
If a VP elects to decline the request, HR will contact the applicant and notify the department contact.