NOTES TO TRAINER If you have not already downloaded and installed the Brigade fonts used - PowerPoint Presentation

1. NOTES TO TRAINERIf you have not already downloaded and installed the Brigade fonts used in this presentation you can download our font pack at https://boys-brigade.org.uk/our-brand/Alternatively you may just need to check through the presentation to ensure the substitute font used is displaying correctly._________________________________________________________This PowerPoint presentation may have videos embedded into it (these require a internet connection as are streamed from Vimeo), when you come to these click the play button to start the video. Ensure when sharing your screen through Zoom you tick the ‘Share Computer Sound’ box.

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3. Quality is the focus of our Strategic Plan, with the Company at the centre of this

4. LEARNING OUTCOMESBy the end of our time together you will be able to:Feel confident in your role as Captain or Leader-in-Charge.Recognise your responsibilities in creating a safe environment in the Company, including Safeguarding and Managing Risk.Know where to find the resources and support available to deliver quality youth and children’s work in the Company.Understand how to establish and maintain positive working relationships.Identify how to manage the development and sustainability of the Company.

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6. SHORT TESTIMONIALS FROM EXISTING CAPTAINS/LEADERS-IN-CHARGEI like us to create openings to challenge and encourage our children and young people to give them new experiences and build on existing ones, having fun with each other along the way. I’ve been in the role of Captain for several years now and it still gives me the same joy, buzz and blessings it did when I took on the role.It is a real privilege to be in this position of trust. Build a team of passionate leaders and relationships with our children, young people and their families.Great to use BBHQ resources and experience to provide a programme that engages everyone and allows them to learn, grow and discover.

7. COMPANY MANAGEMENT TEAMCaptainIndividual responsibility for overall CompanyAdministrator/SecretaryChaplainTreasurerThe Company Management Team will comprise:Leader-in-Chargeof Age GroupIndividual responsibility for age groupand may also include:Benefits:Shared responsibilityShared workloadCollective decision making

8. COMPANY MANAGEMENT TEAMLet’s consider the following . .How do things operate in your Company?Would having a Company Management Team make the roles more appealing? SMALL GROUP ACTIVITY:Consider the questions above

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10. SAFEGUARDING POLICYThe Boys’ Brigade is committed to prioritising the safety and wellbeing of children and young people in everything that we do. Leaders and staff are responsible for this and to support them we have a range of procedures, guidance, policies, and training, which is regularly reviewed.This ensures that The Boys’ Brigade remains a safe space for children and young people, leaders, and staff, free from harm and abuse, and where concerns arise they are appropriately responded to.The Boys’ Brigade takes safeguarding seriously. It is constantly working hard to ensure that safeguarding is embedded throughout the organisation and does this in partnership with the local Church.

11. SAFEGUARDING CHECKLISTYou should already know:how to Recognise, Respond to, Report, and Record a safeguarding concernhow to report unacceptable conduct (Leaders Code of Conduct)how to access safeguarding area on website (boys-brigade.org.uk/safeguarding)You should already have:completed mandatory e-learning Modulescompleted YLT Module 4 – Safeguardinga copy of ‘Keeping Everyone Safe’ card

12. PASSING IT ON…TO YOU!You have responsibilities linked to your role and there is action that needs to be taken.

13. CASE STUDY: A leader has turned up very obviously drunk to the Anchors session. The Leader-in-Charge has spoken to them and asked them to leave the premises. On their way out they were shouting and swearing, they tipped over the table at the front of the hall and pushed two chairs over. As Captain this has been promptly reported to you. SMALL GROUP ACTIVITY:Concerns about a Leader Case StudySAFEGUARDING RESPONSIBILITIESConsider the following:What do you need to do next?What should you tell the leader who has passed it on to you?Who do you need to speak to/inform?

14. Consider the following:What does this mean? Who can suspend a leader? Who is told about this? SUSPENSIONSMALL GROUP ACTIVITY:Suspended LeaderThe BB Safeguarding Manager has informed you that the leader concerned has been suspended.

15. Suspension is a neutral act without judgement.Normally occurs when a safeguarding concern has arisen about the leader.Can occur during re-registration when vetting and barring checks are redone.Can occur when there are conduct concerns about a leader which indicate they may present a risk to BB members.Suspension means a leader cannot attend or be involved in any BB activities/events locally, regionally, or nationally.SUSPENSION – WHAT DOES THIS MEAN?

16. The Boys’ Brigade’s Chief Executive, or a person appointed on their behalf (i.e. BB Safeguarding Manager and/or members of the Senior Management Team where the Chief Executive is unavailable).Captains are not authorised to formally suspend a leader. There may be circumstances where a Captain needs to inform a leader that they cannot attend a session or particular event, or they need to leave a session/event.The Church, in line with their own Safeguarding Policy and Procedures.SUSPENSION – WHO CAN SUSPEND A LEADER?

17. Safeguarding information is confidential and needs to be managed carefully.Information should only be shared on a need-to-know basis.Captains (and/or Leaders-in-Charge in their absence) will always be informed when a leader has been suspended but depending on the circumstances they might not know why.When a criminal investigation is ongoing statutory agencies may direct what can and cannot be shared.There is nothing to prevent the suspended leader informing people that they have been suspended.Captains should seek advice from the BBHQ Safeguarding Manager if queries arise locally from parents or other leaders.BBHQ will inform other relevant person(s) as necessary (i.e. Church, Battalion, etc).SUSPENSION – WHO IS TOLD ABOUT THIS?

18. SupportPastoral support is normally provided locally by the Church. The BBHQ Safeguarding Manager will discuss this with the Church and leader concerned.Examples where a Captain may have to take initial action before informing HQ: A safeguarding concern or allegation about the leader occurs during a BB session/event and the Captain needs to send the leader home to avoid the circumstances escalating.The leader contacts the Captain and states they are under investigation in relation to a safeguarding concern or allegation and BB are due to meet that day, or the following day. SUSPENSION – SUPPORT & INITIAL ACTION

19. SMALL GROUP ACTIVITY:How do you respond and what needs to happen?CASE STUDIES CON’TCase Study 3: A leader was suspended after a BB young person alleged the leader hit them at a recent BB event. The leader has contacted you and stated that the police are taking no further action and they plan to be back at BB for the next meeting.Case Study 1: A suspended leader contacts you just before the start of the next session. They explain that their suspension was linked to a matter in their private lives which has now been no further actioned by police and they are ready to return to the Company.Case Study 2: A leader contacted you shortly after they were suspended by the BBHQ Safeguarding Manager and explained that they were involved in a road rage incident and had been awaiting court proceedings when they were suspended. They pleaded guilty and were fined £50. They would like to return to BB.

20. RISK ASSESSMENT PROCESS Steps to be taken:Information gathering - BBHQ Safeguarding Manager will gather information from the leader, and other persons involved.Vetting - Leader may be required to complete a vetting and barring check / update.Report - A report is prepared which includes analysis, findings, risk management and The BB Safeguarding Panel members consider the report and seek to agree the outcome.The BB Safeguarding Panel is made up of volunteers selected for their skills and experience and knowledge. The panels supports and advises the organisation on all matters relating to safeguarding.

21. RISK ASSESSMENT PROCESS Possible outcomes:Leader reinstatedLeader reinstated with conditionsMembership withdrawn (there is an appeals process)

22. COMMUNICATION/PUBLICITY AROUND SAFEGUARDINGCASE STUDY – REPORTS IN LOCAL PRESSThe BBHQ Safeguarding Manager has contacted you in relation to your suspended leader. They can now tell you that the leader was charged with non-recent sexual offences from over 15 years ago (non-BB setting) and that they were found guilty at court today, after a trial. It’s Tuesday today and it is expected this will be reported in the local paper on Thursday. It may appear in the media online before then.SMALL GROUP ACTIVITY:Who should be informed about this and how?

23. COMMUNICATION WITH LEADERSOn (date) a former leader from your Company was convicted of a non-recent offence. This relates to an incident that took place 15 years ago. He/she is due to be sentenced on (date). BBHQ first became aware of the police investigation in (month/year) and he was immediately suspended. In line with BB Safeguarding Processes and guidance from the police BBHQ Safeguarding Manager has not been in a position to share this with you until now. In cases of this nature there is sometimes media interest, particularly in local papers. We have been made aware that information about the case will be in the local paper on Thursday. The offence that he/she was convicted of is not connected with his/her position as a BB leader. If anyone from the Press contacts you about this, please do not comment, but pass their details to BBHQ.All such communication will be managed by BBHQ.

24. YOUR ROLEIn BB we all play a part in keeping children and young people safe.Remember:Although safeguarding is everyone’s responsibility you have additional responsibilities linked to your role. The 4 R’s – Recognise, Respond, Report & Record.Regularly familiarise yourself with our latest polices and procedures.If any doubt, seek advice!ALWAYSinform BBHQ Safeguarding Manager of any safeguarding concern about a BB volunteer or young person as soon as possible, but always within 24 hours.safeguarding@boys-brigade.org.uk or 0300 303 4454

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26. CREATING A SAFE PLACETo create a safe environment for children and young people and ensure that activities are organised and delivered safely.  WHOLE GROUP ACTIVITY:How do we achieve this?

27. 5 STEPS TO ASSESSING RISKIdentify and locate hazardsConsider who might be harmed and how?Identify how risks are controlledRecord and communicate risks and control measuresReview and update as necessary

28. REVIEWING RISK ASSESSMENTSWorking in smaller groups, review the three risk assessments, which leaders in your Company have completed for events which are due to run later on this session. Collectively decide if you are happy with the risk assessment as it stands, and if you would be happy to sign it off, or if there are areas that cause concern. Identify those areas and be prepared to provide feedback when we come back together. You have 7 minutes to complete the task.SMALL GROUP ACTIVITY:Reviewing Risk Assessments

29. YOUR RESONSIBILITYThe Captain or Leader-in-Charge should always take responsibility for approving all risk assessments and ensuring they are in place for all activities.Remember . . .

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31. COMPANY HEALTH CHECKConsider the following:The strengths and weaknesses identified.Are there any common areas that are weaknesses (i.e. red)?Do you have any ideas on how you could do things differently or that could help others?SMALL GROUP ACTIVITY:Reviewing your Company Health Check results

32. COMPANY HEALTH CHECKIt is a tool to help you and other leaders think about your strengths and weaknesses and think of ways to address them.  You are encouraged to:Complete as a staff teamAppoint a facilitatorCreate an action plan (short/long term)Review annually

33. PROGRAMMEIn groups consider one of these areas:Planning (proactively planning a high-quality programme, including how we review it)Progression (how we ensure there is always something new and exciting to look forward to)Voice (how children and young people input into and shape their programme)Think about what you do currently and how you could improve what you do in the area you are considering.SMALL GROUP ACTIVITY:Delivering a High Quality Programme

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35. BUILDING & MAINTAINING RELATIONSHIPSShare the positive and negatives of that person.What did they do, or what attitudes did they display, which made them the best or the worst manager? SMALL GROUP ACTIVITY:Best & Worst Managers

36. EFFECTIVE COMMUNICATIONWHOLE GROUP ACTIVITY:Why do we communicate?WHOLE GROUP ACTIVITY:How do we communicate?

37. EFFECTIVE COMMUNICATIONCome up with a plan on how best you can communicate the Leaders Code of Conduct to a new leader who starts in your Company. Consider the best way to communicate the information to them and the key messages that need to be passed on. SMALL GROUP ACTIVITY:Communicating LeadersCode of Conduct

38. ACTIVE LISTENING“Most people listen with the intent to reply, not to understand.”Stephen CoveyWhen you are meeting with members of your team: Listen for the context of the words.Listen for the feelings behind the message.Empathise – reflect back how the leader is feeling.Summarise and playing back to check / show understanding.Give non-verbal clues that you are listening.Use appropriate body language (e.g. eye contact, nodding, smiling).Be comfortable with silence.

39. BUILDING & MAINTAINING CHURCH RELATIONSHIPSEach BB Company is part of a local Church and an integral part of the mission and outreach in the community. The Church and Company should be a partnership, supporting each other in their shared role of mission. WHOLE GROUP ACTIVITY:Why is the partnership important?

40. BUILDING & MAINTAINING CHURCH RELATIONSHIPSConsider what you could do to strengthen the relationship between BB Company and Church.Share experiences of what is working well and what could be improved.SMALL GROUP ACTIVITY:Strengthening the Partnership with the Church

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42. LEADER RECRUITMENTShare how your Company ensures safer recruitment and any good practice ideas you can offer the others in the group. Think of the areas on the Safer Recruitment procedure, which was covered in one of the pre-reads. SMALL GROUP ACTIVITY:Leader Recruitment

43. CAPACITY AND COMPETENCE OF LEADERS When a leader starts in the Company they should be involved in an induction process, with the Captain or Leader-in-Charge, covering: Introduction to the staff team.Getting to know the meeting space. Their responsibilities within the age group they are working in.Emergency procedures.Leaders Code of Conduct.

44. CAPACITY AND COMPETENCE OF LEADERS The time that they are able to commit to the role.Training opportunities.Individual skills which they can bring to the role.Supervision for the first few weeks they are there, with constructive feedback provided.The Company Management Team needs to consider the competency of each leader and if there are any concerns they should be addressed prior to appointment. All leaders need to be competent and we must not be afraid to say ‘no’.

45. INDUCTIONConsider the following:List three questions you would ask at your induction meeting.List three areas of support or CPD that you would offer.List three opportunities for development you can offer within your Company setting to help develop the skills of the new leader.SMALL GROUP ACTIVITY:Preparing for Induction

46. SUCCESSION PLANNINGUsing the post-it notes provided write down the barriers that you see to effective succession planning and pop them up on the flipchart.SMALL GROUP ACTIVITY:Barriers to effective succession planning

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48. PERSONAL REFLECTIONOver the next couple of days, use a Personal Reflection sheet to record your reflection on today’s sessions and what you will do after the course.You may find it helpful to share these thoughts and test out your new ideas for the future with others e.g. a fellow leaders in the Company or another course participant.INDIVIDUAL ACTIVITY:Personal Reflection