Online Adoption Tutorial - PowerPoint Presentation

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Online Adoption Tutorial

NDSU Bookstore Slide2

What are my options for submitting course material adoptions?

Online Quick Adoption Form - fill out one screen, submit, you’re done! (see slides 5 and 6

)Online Adoption System - continue through the tutorial for complete instructions on various methods within this system that best fit your coursePhone orders and adoptions noting “same as last time” will no longer be accepted

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Before You Begin

No matter which method you use to submit

your adoptions, please answer the following questions in the corresponding Message Box:Is there any reason we should not sell used or digital (eBook) copies of the text (i.e. tear-out worksheets, no laptops allowed in class, etc…)?Are there any specific supply items required (i.e. kits, goggles, calculators, notebooks, etc…)?

If the book contains a CD, access code,

etc…is it required

?Will your students need a clicker (Response System from Turning Technologies) or Top Hat license for the course? If so, is it okay to list the smartphone/laptop app version as an option? If a previous course pack is used, will there be updates and when?If you are adopting a package, please provide ISBNs for each component and confirm all parts are required.

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Before You Begin

For courses where several sections use the same item(s), you may submit an adoption

for one of the sections or “Section” type below, if applicable, and note the corresponding section numbers in the Message Box. We can save you time and connect the sections together for you in our system upon

receipt

.

“All” = All face-to-face and online sections of the course this semester will use the same material(s)“All Lecture” = All

face-to-face

sections of the course this semester will use the same material(s)

“All Online” = All online sections of the course this semester will use the same material(s)

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Quick Adoption Form

1

We offer quick and easy options for submitting text requests online. Check out the Quick Adoption Form located on the Faculty Resources page:www.ndsu.edu/pubweb/bookstore/AdoptionForm/Please fill out completely and answer the questions, if applicable, in the Message BoxClick “Submit” and you’re done!If you do not receive an email confirmation within three business days, please contact us

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Quick Adoption Form

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Online Adoption System (Slides 7-28)

Go to

www.ndsubookstore.com and: Roll your mouse over “Course Materials”Select “Faculty Resources” from the dropdown menuSelect “Faculty Login for Online Course Material Adoptions”7Slide8

Log In

First-time users of the NDSU Bookstore website need to select “Register Here” and see next slide

If you have already set up an account on ndsubookstore.com, go to slide 10 NOTE: If your profile was previously set up for “Browsing and Shopping”, please contact us and we can change your profile to allow for adoptions without having to create another account8Slide9

First-Time Users

On the login screen, select “Register Here”

Select “Create Profile for Adopting Course Materials”Fill out required information9Slide10

Not a First-Time User?

Go to

www.ndsubookstore.com, click “My Account” on the right end of the banner, and select “Login” from the dropdown menu NOTE: Make sure your profile was set up for “Adopting Course Materials”Select “Update Your Profile” Make any needed changes, add departments,

etc… and click “Submit Profile”

If/Once no further changes needed, click “Go to Faculty Adoption Home Page”10Slide11

Two Online

Methods Available

Step-by-Step Adoption (Slides 18-24) Best for browsing for all types of materialsCopy and Paste Method (Slides 25-28) Copy and paste materials from previous semester

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Direct

Entry

Adoption 1Best method for “No Text Required” and cancelled coursesBest method for courses with materials if you have your course info and ISBN(s) readyStart at the “Quick Adoption” link under “Direct Entry Method”12Slide13

Direct

Entry

Adoption 2If the course will not use materials at all:Fill in the required information NOTE: if you see “Filter by Instructor” dropdown menu please refresh your page. This is a old web page locked in your cache. Check the box next to “Course does not require materials” if applicable. Click submit and you’re done! If the course will not be offered:

Follow the instructions above, but note in the Message Box that “This course will not be offered for the _____ term”

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Direct

Entry

Adoption 3If the course will use materials:Please fill in your Estimated Enrollment and, as student registration progresses, alert us to major enrollment jumps or added sectionsCourse Types - By checking “Sequence Course” you are telling us that students should already have the text from a previous course, so we will only order a few copies for students who may not have taken the previous class14Slide15

Direct

Entry

Adoption 4Add TextbooksEnter the ISBNs for “Required” materials by entering each ISBN and selecting “Required”Click “Add ISBNs” after each book to add the book to your Course Material List at the bottomRepeat the above steps for the ISBNs that will be “Optional”, “Recommended”, and “Required-Grad Students Only”, if applicable

Make sure your Course Material List displays all your items, click Submit and you’re done!

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Direct Entry

Adoption

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Direct Entry

Adoption

617View your Direct Entry Adoptions at any time.Go to “Faculty Adoption Home,” then “View Submitted Adoptions” for status

updates

Shows

“Submitted” until it reaches our systemShows “Received” until we take action on itShows “Approved” and “Posted by Store” when those actions are taken - at this point you may no longer make changes online

Shows “Unapproved” if there is an issue - we will contact you to resolve it and you will be able to edit and resubmitSlide18

Step-by-Step

Adoption

Start at the “Guided Adoption” link under “Step-by-Step Method”Five-Step Process 1. Create Course 2. Find Books (history available here) 3. Add Merchandise

4. Select

Usage

5. Review & Submit18Slide19

Step-by-Step

Adoption

Fill out the information in each step as you go - you can hop backward but not forwardNOTE: if you see “Filter by Instructor” dropdown menu please refresh your page. This is a old web page locked in your cache. Please fill in your Estimated Enrollment and, as student registration progresses, alert us to major enrollment jumps or added sectionsCourse Types - By checking “Sequence Course” you are telling us that students should already have the text from a previous course, so we will only order a few copies19Slide20

Step-by-Step

Adoption - Step 1

Fill in the Course Information20Slide21

Step-by-Step

Adoption - Step 2

Select Reading Materials21Slide22

Step-by-Step Adoption - Step 3

Select Merchandise

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Step-by-Step

Adoption - Step 4

Select Usage For Each Item23Slide24

Step-by-Step

Adoption - Step 5

Review Adoption and SubmitNOTE: When you click “Submit” nothing appears to happen but it did - go to Slide 29 for further instructions24Slide25

Copy and Paste

Method

1Similar to Step-by-Step MethodStart at the “Copy an adoption” link under MaintenanceSelect the department and term you would like to copy from, then click “Search” Ignore the “Instructor” and “Date Range” boxes

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Copy and Paste

Method

2To copy all books to any course in the upcoming term with any usage requirement: Click “

Copy

” next to the

course from which you want to copy the booksUpdate the term and course information NOTE: Ignore the “Filter by Instructor” dropdown menu

when

entering the instructor’s name on new

adoptions-

that

menu only applies to

universities

who preload the

instructor’s

name

Fill in your Estimated Enrollment and, as student registration progresses, alert us to major enrollment jumps or added sections

Course Types - By checking “Sequence Course” you are telling us that students should already have the text from a previous course, so we will only order a few copies

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Copy and Paste

Method

3Change the usage if needed and click “Add Materials”Recheck course and book information and click “Submit”The message “The adoption was copied successfully” should appearView the status at “Faculty Adoption Home”, then “View Submitted Adoptions”27Slide28

Copy and Paste

Method

4To copy some of the materials to any course in the upcoming term with any usage requirement: Click “View” instead of “Copy”

Click “Adopt” under the item(s) you want to copy to add to your Book or Merchandise List

Go to “Faculty Adoption Home” and select

the “Guided Adoption” link under Step-by-Step MethodComplete the adoption for the new course.

T

he copied item(s) will show up in Step 2 or 3 depending on whether it is a book or merchandise item

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I’m done! now

what?

1Go to “Faculty Adoption Home,” then “View Submitted Adoptions” for status updatesShows “Submitted” until it reaches our systemShows “Received” until we take action on itShows “Approved” and “Posted by Store” when those actions are taken - at this point you may no longer make changes onlineShows “Unapproved” if there is an issue - we will contact you to resolve it and you will be able to edit and resubmit

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I’m done!

now

what?2You will receive a confirmation email when we post it to our systemIf additions/changes are needed, contact the Course Materials department directly as soon as possible - you may still be able to edit, resubmit, and avoid chargesDepartment charges for freight and non-returnable items may result from changes made after submission

Log out by clicking “Faculty Adoption Home” then clicking “Log out” under your name

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Questions?

Alicia -

Department Manager, Course Materials alicia.laferriere@ndsu.edu or 1-9478Jane - Art/Supply Buyer jane.lessard@ndsu.edu or 1-7828

Brad - Technology Buyer

brad.sonmor@ndsu.edu or 1-8013

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