Community Gaming Grants - PowerPoint Presentation

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Community Gaming Grants214 – 2600 Third AvenuePrince George, BC V2L 3G6P: 250.562.2553 F: 250.562.2564coordinator@northernica.orgwww.northernica.orgSlide2

Mission

We will liaise

, communicate, educate and provide guidance to our member agencies, within

an environment of collaboration between members, service providers, and representative governmental agencies.

Vision

We will strive towards maintaining the recognition and strength of its member charitable associations, through co-ordination, communication, information sharing, advocacy and leadership.

All rights reserved by the Northern Interior Communities Association. We gratefully acknowledge the financial assistance of the Province of BCSlide3

In 1906 the Criminal Code of Canada was amendedThe term “Lottery Scheme” was introducedGaming progressed from being Federally regulated to being Provincially regulatedOver the 20th

Century, gambling has expanded from a prohibited activity to a large-scale, provincially-operated industry

Now the provincial governments, non-profit organizations and the federal government all benefit from gambling revenues

All rights reserved by the Northern Interior Communities Association. We gratefully acknowledge the financial assistance of the Province of BC

History of Gaming in CanadaSlide4

2010- Community Charitable Gaming Associations were created to enhance the working relationship between the Gaming Policy and Enforcement BranchPort Alberni, Campbell River, Courtney, Capital (Victoria), Fraser Valley, Okanagan, Kamloops, Prince George, Prince Rupert, Dawson CreekPurposeExchange of information

Gaming grant and licensing issues

Reporting and deadline reminders

All rights reserved by the Northern Interior Communities Association. We gratefully acknowledge the financial assistance of the Province of BC

History of CCGA’sSlide5

Total revenues from commercial gaming in BC were approx.$2.7 billion

After expenses & prize payouts

$1.13 billion

In total government revenues from gaming

All rights reserved by the Northern Interior Communities Association. We gratefully acknowledge the financial assistance of the Province of BC

Gaming Revenue 2012/2013Slide6

Your program must fall within one of six sectors:

Application Dates

Arts & Culture Feb 1 – May 31Sports Feb 1 – May 31

Environment July 1 – Aug 31Human & Social Services Aug 1 – Nov 30Public Safety July 1 – Aug 31

PAC’s and DPAC’s Apr 1 – June 30Please note: Major capital p

roject grants & playground grants are ineligible at this time

All rights reserved by the Northern Interior Communities Association. We gratefully acknowledge the financial assistance of the Province of BC

Organization Details & InformationSlide7

Programs that enhance performing arts, media arts, or visual arts, literature, heritage or culture in the communityFairs, festivals and museums, which include cultural or heritage programs and/or displays of broad community interest suitable for all ages

Please note

: if you are applying for funding for a fair, festival or museum you must meet special eligibility criteria

Arts & Culture

Apply February 1 – May 31

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Community-based youth and amateur sport programs that consist of organized & competitive physical activities

Sports

Apply February 1 – May 31

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All rights reserved by the Northern Interior Communities Association. We gratefully acknowledge the financial assistance of the Province of BCEnvironmentApply July 1 – August 31

Programs that enhance British Columbia’s Environment or protect the welfare of animals and wildlifeSlide10

All rights reserved by the Northern Interior Communities Association. We gratefully acknowledge the financial assistance of the Province of BCPublic SafetyApply July 1 – August 31

Programs that enhance and support public safety initiatives, disaster relief and emergency preparedness within British ColumbiaSlide11

Programs that significantly contribute to the quality of life in a community, including assisting the disadvantaged or distressed, promoting health, or enhancing opportunities for youth 18 years and under

Service organizations & service

clubs are included in this sector

All rights reserved by the Northern Interior Communities Association. We gratefully acknowledge the financial assistance of the Province of BC

Human & Social Services

Apply August 1 – November 30Slide12

All rights reserved by the Northern Interior Communities Association. We gratefully acknowledge the financial assistance of the Province of BC

PAC’s & DPAC’s

Apply April 1 – June 30

Funds must be used to benefit students by enhancing extracurricular activitiesSlide13

All rights reserved by the Northern Interior Communities Association. We gratefully acknowledge the financial assistance of the Province of BCQuestions??Slide14

Review the Guidelines Applying for a Community Gaming GrantReview the ChecklistCommunity Gaming Grant Pre-Application Checklist

Short Form Checklist

Only one application may be submitted per year

Applications can be submitted online onlyFaxed or emailed applications will not be acceptedLate or incomplete applications will not be accepted

Confirm receipt of application by visiting:https://www.gaming.gov.bc.ca/index.htm

All rights reserved by the Northern Interior Communities Association. We gratefully acknowledge the financial assistance of the Province of BCBefore You Start…Slide15

Before you apply online you will want to make sure that you have all the required information at hand and ready to goPrint each page as you complete itThe online application cannot be saved and completed at a later date Label each of your files with your L & G #

Before You Start Continued…

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To be eligible for funding the program must have been in operation for at least 12 monthsYou can apply for money for more than one programEach organization is allowed only ONE application per year

All rights reserved by the Northern Interior Communities Association. We gratefully acknowledge the financial assistance of the Province of BC

Program Funding RequestSlide17

The total grant request cannot exceed $100,000Province-wide programs may be approved for $250,000Groups designated as Regional organizations may be eligible for up to $225,000 per yearFunding will amount to a maximum of 75% of the total program costThis total includes Federal and

P

rovincial funding

The remaining 25% can be raised in a number of ways including: fundraising, municipal contributions and in-kind support

All rights reserved by the Northern Interior Communities Association. We gratefully acknowledge the financial assistance of the Province of BC

Maximum GrantSlide18

In-kind support may be fulfilled in any combination:Volunteer time, donated labour, equipment, services and materials from other sourcesValue of volunteerism and donations is based on:Donated materials at verified fair market value

Donated accredited professional services at fair market value

General labour (ex: administrative support): $10.00/hour

Skilled labour (ex: marketing, communications, internet support): $25.00/hour

Complete records of all volunteered hours and donated services or materials must be kept as part of the organization’s gaming recordsAll rights reserved by the Northern Interior Communities Association. We gratefully acknowledge the financial assistance of the Province of BC

In-Kind SupportSlide19
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You must add & save each program, along with the financials for each programIn your explanation you should be thinking about how your program benefits the community

If you were explain what your organization does to a total stranger, how would you make it so that your group was appealing to them?

All rights reserved by the Northern Interior Communities Association. We gratefully acknowledge the financial assistance of the Province of BC

Program InformationSlide21

Who better to sell your program than you!Think about the reasons why you are a member of your organization and why you feel strongly about the work it does in the community.How do you describe your program to someone who doesn’t know what you do or why you are important?

Is your program

sustainable

& does it have community support

?

All rights reserved by the Northern Interior Communities Association. We gratefully acknowledge the financial assistance of the Province of BCSelling Your ProgramSlide22

Eligible costs include, but are not limited to:Operational costs attributable to the delivery of the approved program; such as: Wages, rent, utilities, supplies, etc…Rental or purchase of equipment essential for the delivery of the approved program

Travel essential to the direct delivery of the approved program

Out of province travel must be pre-approved

Acquisitions required for the delivery of eligible programs, such as a laptop

All rights reserved by the Northern Interior Communities Association. We gratefully acknowledge the financial assistance of the Province of BC

Eligible Use of Grant FundsSlide23

Constitution & bylawsBoard of Directors listAnnual General Meeting minutesSports organization information

Number of registered players

Number of registered players under 18

Do not include the players names and contact info

Each participant should be included only onceScout/cadet organization informationNumber of registered scouts/cadets

All rights reserved by the Northern Interior Communities Association. We gratefully acknowledge the financial assistance of the Province of BC

Organization InformationSlide24

All rights reserved by the Northern Interior Communities Association. We gratefully acknowledge the financial assistance of the Province of BCQuestions??Slide25

Organization financial statementsOrganization budgetsfor current and next fiscal yearGaming account information, current void cheque must be on file with GPEBGaming Account Summary Report

Must be submitted within 90 days of fiscal year-end

All rights reserved by the Northern Interior Communities Association. We gratefully acknowledge the financial assistance of the Province of BC

Financial Information…Slide26

Balance Sheet: This is your balance sheet from the previous fiscal yearGPEB wants to see your entire financial pictureRevenue & Expense StatementIncome statement where you list your revenue and expensesThis is from the previous fiscal year

These should both match your year-end statements

Don’t write cheques after the 15

th

of the last month of your fiscal yearThis will avoid having outstanding cheques

All rights reserved by the Northern Interior Communities Association. We gratefully acknowledge the financial assistance of the Province of BCSample FinancialsSlide27
Slide28
Slide29

Budget for the current fiscal yearGPEB would like to see where you are at currentlyGPEB wants to see your TOTAL operating budgetProgram Financial Statements & BudgetsThis is for your 3 year picture

It includes your previous fiscal year, your current fiscal year

& the next fiscal year

All rights reserved by the Northern Interior Communities Association. We gratefully acknowledge the financial assistance of the Province of BC

Financials Continued…Slide30
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Internally Restricted Funds – money set aside by a board motion for a specific purposeBuilding, property development - 5 yrsAll other restrictions - 3 yrsCan’t be for a rainy day - must have a specific purposeBoard minutes showing the motion must be included in the application

All rights reserved by the Northern Interior Communities Association. We gratefully acknowledge the financial assistance of the Province of BC

Restricted FundsSlide33

Provide the names and contact information of two board membersOne of the two board members can be both the Submitter and Contact PersonMake sure that the contact people provided have a good understanding of the program for which you are requesting moneyPlease make sure that your organization is in good standing with BC Registry Services

Certification

All rights reserved by the Northern Interior Communities Association. We gratefully acknowledge the financial assistance of the Province of BCSlide34

AcquisitionsEquipment essential for direct delivery of the approved program (Example: Computers or furniture)Major Capital Projects (projects over $20,000)Not eligible for funding at this time

Minor Capital Project (projects under $20,000)

E

ssential to the delivery of the approved programThe project must be included as another “program” please include quotes with application

This is included as an expense over your gaming grant

Using Gaming Proceeds for AcquisitionsAll rights reserved by the Northern Interior Communities Association. We gratefully acknowledge the financial assistance of the Province of BCSlide35

This is very important as it tells GPEB exactly where you spent your moneyThe opening balance should be your closing balance from the previous fiscal yearGASR must be submitted to GPEB within 90 days of your fiscal year endYou may add a second page if necessary, and add it as an attachment

All items must be entered

For Example: 12 Cheques for Hydro, not one total

Gaming Account Summary Report

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This is a separate requirement from your Gaming Account Summary ReportIf you have had any “licensed” events, such as a Class D Raffle, you must submit a Revenue ReportThis is also included on your Gaming Account Summary Report when you submit it

Any money raised by Licensed Gaming, must be deposited into your gaming account

Gaming Event Revenue Report

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You must have previously submitted an application that was accepted & not submitted a request for reconsiderationThere can be no changes to the application being submitted from the previous year’s long form There can be no increase to the funding requestThis is only allowable for 2 years, then a long form must be submitted

Short Form Applications

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Access the online form through the GPEB websiteArrow on left hand side that says online servicesThis will take you to page with Apply OnlinePrint each page as you goForm must be filled in

Y

ou cannot save and come back

You should have all forms saved ahead of time as this will save timeYou attach documents in each section

How to Apply Online

All rights reserved by the Northern Interior Communities Association. We gratefully acknowledge the financial assistance of the Province of BCSlide39

You must save the program information and then it will take you back to the previous windowYou must add attachments hereSave and go back to the Main menu and continue adding as necessaryPlease come and see me, and I will help you with documents that need to be scanned

How to Apply Online Continued…

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Choose your preferred notification methodEmailONE valid email address onlySet up your email to allow messages from both:

gaming.branch@gov.bc.ca

gaming.grants@gov.bc.ca

Delivery Methods

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If you have been denied… … I can help you with your submission

You have 30 days from the time that you received your notification letter to submit your reconsideration

GPEB will respond within 60 days

Reconsideration

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This is your best toolIf you don’t have everything that is on the list… your application could be rejectedSo check & double check!!!

Community Gaming Grant

Application Checklist

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Mailing address:

Gaming Policy and Enforcement

PO Box 9310 Stn

Prov

Govt Victoria BC V8W 9N1

Location:

3rd Floor, 910 Government Street Victoria BC V8W 1X3

Telephone: 250 387-5311

Facsimile: 250 356-8149

E-mail: gaming.branch@gov.bc.ca

Web:

https://www.gaming.gov.bc.ca/

Contact Information for GPEB

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Please email or call as I will gladly help with the processIt may seem overwhelming, but I can email you all the spreadsheets you will needWe are here to help you succeed!!!

Confused Yet???

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Monday – Thursday9am – 3:30pm

Phone: 250.562.2553

Email: coordinator@northernica.org

Please call or email 

We are available to help with:

Any questions that you may haveReviewing your file prior to sending it inYour appeal if your funding has been deniedThank you!

Office Hours

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Thank you for coming!

Hope to see you soon!!!

All rights reserved by the Northern Interior Communities Association. We gratefully acknowledge the financial assistance of the Province of BC