Child Welfare Demonstration - PowerPoint Presentation

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Child Welfare Demonstration Project (CWDP)

Family Engagement Study Overview

Alexis Pigott, Evaluation Specialist alp159@pitt.eduJustin Donofrio, Evaluation Coordinator jdd63@pitt.edu

Monday, November 09, 2015Slide2

This Family Engagement Study Overviewwill help Demonstration Project Counties:

Establish an understanding of the Child Welfare Demonstration Project and the Family Engagement

Study (FES) component of the projectLearn how to accurately complete all Family Engagement Forms to ensure they are included in the FESEstablish a clear process for review and submission of forms

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Pennsylvania Child Welfare Demonstration ProjectThree Areas of Focus

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Over the course of the CWDP, counties will engage families, assess families and connect them to evidence based interventions toward achieving two outcomes (1) improved child & family functioning, and (2) improved placement decisions. Slide4

Pennsylvania Child Welfare Demonstration ProjectThree Areas of Focus

Assessment Component:

Ages & Stages Questionnaires®/Ages & Stages Questionnaires: Social-Emotional® (ASQ/ASQ: SE)Child and Adolescent Needs and Strengths (CANS)Family Advocacy & Support Tool (FAST

)

Family Engagement Component:

Conferencing and

Teaming

Family Group Decision Making (FGDM

)

Family Team Meeting (FTM)

Family Group Conferencing (FGC

)

Family and Teaming Conference (FTC)Evidence-Based Practices Component:Parent-Child Interaction Therapy (PCIT)Positive Parenting Program (Triple P)

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The Family Engagement Study (FES)

The purpose of the FES is to assess:Readiness

Readiness to implement/scale-up family engagement strategiesFidelityT

he

fidelity of implementation and application of family engagement

strategies

Impact

The impact of family conferences or groups on certain

outcomes

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Initial Conference Forms

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Facilitator Face SheetIdentifies logistical information about the conference Completed by facilitator at each conferenceFamily Conference Survey

Measures fidelity to common core intervention elements

C

ompleted by all participants (except facilitator) at conclusion of each conference

Baseline Form

Identifies who attended, reasons for

conference

, what happened as a result of the

conference

, demographic and service information about a child

Completed by a professional at or shortly after initial conference

Follow-Up Form

Similar to Baseline Form, but focuses on services and living environment

Completed by a professional after each conference (after the initial)

Initial Conference

Case

Closure

Conf. #2

Conf. #...Slide7

Initial Conference Forms

An “initial” conference is the conference that occurs for either the first time in the history of the child’s involvement in CYF OR when more

than 12 months have passed since the last conference. A set of Initial Conference forms include: 1 Facilitator Face SheetThe purpose of the Facilitator

Face Sheet

is

to gather logistical information about the conference

(e.g., was

transportation provided, child care, what is the conference location);

conference

type, purpose of the

meeting,

attendance, and other important identifying information about the facilitator.

T

he facilitator completes the form either before or shortly after the conference.

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Initial Conference Forms

Family Conference SurveysThe purpose of the Family Conference Survey is to measure fidelity to common core family engagement intervention elements (since each county uses a different family engagement model), and also to capture the voice of participants at the conferences. SO, it is very valuable! This is completed by all participants (except facilitator) at the conclusion of each conference.

It is helpful when the identifying information portion of the Survey is completed prior to the conference by the facilitator. This will ensure consistency in the MCI numbers, date of conference and so on. SPECIAL CIRCUMSTANCE! If NO surveys were completed, a facilitator face sheet and a baseline should still be submitted. In this instance, these forms constitute a complete set.

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Initial Conference Forms

1 Baseline Form The purpose of the Baseline form is to identify who attended the conference, the reasons for conference, what happened as a result of the conference, and demographic and service information about a child.The Baseline Form is completed at or shortly after the initial conference by a professional, such as:

Casework staff CUA worker (Philadelphia only) CUA worker and casework staff together (Philadelphia only) 9Slide10

Follow-Up Conference Forms

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Facilitator Face SheetIdentifies logistical information about the conference Completed by facilitator at each conferenceFamily Conference Survey

Measures fidelity to common core intervention elements

C

ompleted by all participants (except facilitator) at conclusion of each conference

Baseline Form

Identifies who attended, reasons for

conference

, what happened as a result of the

conference

, demographic and service information about a child

Completed by a professional at or shortly after initial conference

Follow-Up Form

Similar to Baseline Form, but focuses on services and living environment

Completed by a professional after each conference (after the initial)

Initial Conference

Case

Closure

Conf. #2

Conf. #...Slide11

Follow-Up Conference Forms

A “follow-up” conference is held after the initial conference, at the time of a Family Service Plan revision OR when another conference is held due to

an emergency situation (e.g., placement in jeopardy).A set of Follow-Up Conference forms includes only one form that has not been discussed already and that is the Follow-Up Form:Follow-Up Form The Follow-Up form is similar to the Baseline Form, but its purpose is to focus on services and living environment. The Follow-Up form is completed by the caseworker after each follow-up conference ( but not after an initial conference

).

A set of Follow-Up

Conference

forms include:

1

Facilitator Face

Sheet

The Family Conference

Surveys

1 Follow-Up Form11Slide12

Case Closures Forms

12Facilitator

Face SheetIdentifies logistical information about the conference Completed by facilitator at each conferenceFamily Conference Survey

Measures fidelity to common core intervention elements

C

ompleted by all participants (except facilitator) at conclusion of each conference

Baseline Form

Identifies who attended, reasons for

conference

, what happened as a result of the

conference

, demographic and service information about a child

Completed by a professional at or shortly after initial conference

Follow-Up Form

Similar to Baseline Form, but focuses on services and living environment

Completed by a professional after each conference (after the initial)

Initial Conference

Case

Closure

Conf. #2

Conf. #...Slide13

Case Closure FormsCase Closure forms are completed when a case has its closure conference or you learn that the case has

closed outside of a conference.If “case closure” occurs

at a conference, complete the following forms:1 Facilitator Face Sheet Family Conference Surveys1 Follow-Up Form (marked that the case is closed) If case closure, occurs outside of a conference, complete:

1

Follow-Up

Form

(marked that the case is closed)

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Remember!Quality Assurance Tips

Print forms from the website or make copies using a clean original to ensure that forms are legible

The forms have a scan code (bottom right) which needs to be clear in order to process themWe are likely to lose/miss information from forms that are not legible

Use the right forms for the right conferences

Use the correct combination of forms for initial, follow-up or case closure conferences

Information submitted on the wrong forms cannot be included in the study

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Remember! Quality Assurance Tips, Continued

MCI Numbers are crucial!

The MCI is a critical identifier within the CWDP. We do not collect names, or DOB’s in the project, so the MCI Number is our ONLY link to connect the data on children and families.

MCI Numbers must be included and complete on each

form (they can be up to nine digits long)

Writing on the forms must be legible

Illegible letters and numbers are misread or skipped resulting in inaccurate and missing information that will not be included in the study

*We share these reminders because we know that it takes a lot of time

and effort to complete these forms – for you

and

the conference participants. Failing to do any of these

things

can make the forms unusable. We do not want to waste any of your time and effort, or miss out on this opportunity to hear from youth and families.*

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Internal Quality Assurance Process

To ensure the forms your county submits are useable, it may be helpful to collaborate with the family engagement contacts in your agency to establish an Internal Quality Assurance Process. The process may include identifying who is responsible for each of the following:Completing the top portion of the Family Engagement Survey forms at conferences to ensure that the information is accurate and consistent.

Revising submissions to ensure all of the appropriate forms were completed for a given conference type and that the information is accurate and complete. Submitting Family Engagement forms to the CWRC.Responding to/directing follow-up questions from the CWRC. 16Slide17

Family Engagement Resources

To access these resources, refer to PACWRC Websitehttp://www.pacwrc.pitt.edu/ChildWelfareDemoProject.htm

Baseline FormFamily Conference Survey         - Spanish Version

Facilitator Face Sheet

Follow-Up Form

User's Guide

Frequently Asked Questions

Instructional

Video

Contact Information:

Alexis Pigott

alp159@pitt.edu

717-605-0235

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