Solar PV Tender Overview - PowerPoint Presentation

Slide1

Solar PV

Tender Overview

Ministry of Livestock, Fisheries and Rural Development Department of Rural Development

Place - Sule Shangri-La Hotel Date- 4 - 12 - 2015

Scope of

Work Under Solar Tender  2

The tender is for design, supply, installation, commissioning, warranties, spares, training of end users and technicians for SHS and public facilities, and provision of after sales service for public systems

: - Provision of SHS for eligible private households identified by DRD, to minimum specification, with components trackable using barcode system.   - Provision of Solar PV system installations for public facilities, including health, education, religious institutions, government offices, and streetlights to specification, with components trackable using barcode system. 

Scope of

Work Under Solar Tender (continued)  3

- Site Visits. The Supplier shall t sites with the Purchaser and shall produce an Inception Report based on the visits.  

Samples for approval: the Supplier is required to provide samples for approval prior to the Pilot Installations and bulk manufacturing or shipping. Pilot installations: At least one of each public PV system types and ten SHS and in a project area acceptable to the Purchaser shall be installed in one village, then, commissioned and accepted by Purchaser prior to proceeding with the other installationInstallation of the remainder of public facilities and SHS should be completed within the time framesTraining of staff of the public facilities, government technicians and users as per specification shall be conducted by the Supplier.Warranties on quality of work is provided by the Supplier during

twelve

(12) month Defects Period,

and

Component Warranty Period

after

a

cceptance

of each system.

A

Maintenance Period

of one year

for public facility systems

,

commencing after Acceptance

of the Final installation in the Lot,

is provided by the Supplier

.

-

Maintenance

and after sales services

may

be offered to private customers

on a commercial basis.

-

Spares

management

for public systems

shall

be conducted by the Supplier

. At end of the Contract Period obligations the Supplier shall hand-over the spares in good working order to the Purchaser.

Number of

Lots  4

Lot (1) Kayin Lot (2) Chin (a)Lot (3) Chin (b) Lot (4

) Sagaing Lot (5) Tanintharyi Lot (6) Rakhine Lot (7) Shan (East) Lot (8) Shan (North) Lot (9) Ayeyawaddy.

Technical

Bid Submission Form and Bill of QuantityTechnical Form 1: Obligations to supply and install PV for public facilities1.1 Compliance with standards and warranties table1.2

Bills of Quantities tables1.3 Summary of system sizing tables Technical form 2: Obligations to supply and install solar home PV systems2.1 Compliance with standards and warranties table

2.3 Bills of Quantities tables2.4 Summary of system sizing tables  Technical form 3: Maintenance and other installation services3.1 Supply and installation approach and staffing3.2 Maintenance and after sales service approach and staffing

Other Documentation to be Provided by Supplier

Equipment documentationThe Supplier is required to supply certain documention with the equipment, for integration into the MIS, including: Barcode label for each major component (panel, battery, controller, inverter). Softcopy database for each major component supplied including the following fields:

Unique barcode, manufacturer name, model number, serial number, supplier name, date of purchaseBarcoded label on each shipping package referencing the package content (i.e. the unique bardoce of the equipment inside)Claims documentation for systems installedPeriodic claims shall be submitted by the supplier. The claims documentation shall comprise of the following documents linked to the MIS:  

Practical completion sheet for each siteCertificate of Electrical Compliance (for each site where relevant)Claims database in softcopy, including: At a minimum the following fields are required: dated Practical Completion / Acceptance Receipt of user; picture of family, system, IDname of purchaser, ID number, township, district, village, location for verification purposes (i.e. GPS co-ordinate).System number and name (i.e. 3.SHS-L, 4.E-Basic, 11.H-RHC)Module type, rating, qty, serial numbers, barcode serial numbersBattery type and capacity, qty, barcode numbersCharge controller type, capacity, barcode serial numberInverter type, capacity, barcode serial numberNumber of lamps, lamp type and capacity

Key Milestones of Solar Tender Process

7Item

Taskdate start1Procurement Outreach WorkshopNov-152Consultation on technical specifications

Dec-15

3

Tender advertisement and issue

Jan-16

4

Pre-bid conference / YGN

End

Jan

-16

5

Tender closing

Late

Mar-16

6

Contract

negotiations and award

(by LOT)

Late May-16

7

Inception Stage: field visits, planning, equipment samples, inception report (by LOT)

early

Jul-16

8

Goods ordering lead time (pilot sites)

Early

Jul-16

9

Pilot Installations and pilot process approval (by LOT)

Aug-16

10

Goods ordering lead time (first batches)

Jul-16

11

Commence

installation

(in

phases)

Sep-16

12

Commissioning inspections (in phases and by

LOT)

Oct-16

13

After sales support, defects period, equipment warranties

14

Maintenance

15

end

of defects period, warranties.

Release

final Performance Bond

2-Jun-17

8

Remarks Q1. I would like to know - how to manage the coordination between international companies and local companies, and the opportunities of local companies in NEP project implementation?Q2. I would like to know -how there is the preparation for capacity building training , installation training and service training ?  Q3. I would like to know- how world bank can assist for wider use of local products in the coming years? Which kinds of products should be produced in the local factory? How WB would assist to do it so? How government can support to produce standard Solar systems materials?

9

“Thank You for your attention ”