P4ITS M eeting #10 Giacomo Somma - PowerPoint Presentation

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P4ITS Meeting #10

Giacomo Somma

Project coordinator

Welcome!

Benef

.

number

Benef. short-nameFirst nameFamily name1ERTICOGiacomoSomma2NDRLasseStender3ATEBiancaKapl4ASFINAGBernhardJelinek5VLJozefCannaerts6VIGOAntonioVivero6VIGOManuelMonroy7CTAGJose ManuelMartínez8FTAKariHiltunen9VTTJohanScholliers10HBMOMelindaMátrai13LISTChristopheFeltus14ITS SwedenChristerKarlsson15LIGURIAJacopoRiccardi15LIGURIASilviaRisso16OHLCEmilioCacheiro

Participants list

Excused

11

ITS Bretagne

Imad

Fhail

12

VERONA

Bruno

Pezzuto

17

TOPOS

Jean-Philippe

Méchin

Meeting objectives and agenda

P4ITS objectives (last period)Overall project objectivesMutual learning and training

Set up an external consultation process

Raise awareness

on PPI in C-ITS purchasersPropose key recommendations (guidelines) for PPI in C-ITSConsolidate P4ITS into a sustainable longer-term networkSpecific WP6 objectives (M25 – M30)Finalise recommendationsDecide on the need and conditions for the continuation of the network

WP6: Final recommendations and continuation frameworkWP6 objectives (M25 – M30):

Finalise

recommendations

Decide on the need and conditions for the continuation of the networkTask 6.1 - Network recommendationsNetwork meeting # 9 (19-20 January 2016, Brussels, Belgium)Reach a common position on some topics and propose some recommendations, based on draft doc;The network recommendations:Target Group(s): addressed to themselves (as procuring authorities), to a specific type of external stakeholders (e.g. industry suppliers) or to the community at large;Rationale: be specific, realistic and support the deployment of C-ITS through wider use of PPI approaches. PPI will be presented in a critical way, with advantages and disadvantages, and in the context of the different tools supporting C-ITS deployment, with areas where PPI is more adequate than other tools.Format: short deliverable, easy to communicate on; attractive format for a wide dissemination is expected.Task 6.2 - Network continuationNetwork meeting # 10 (5-6 April 2016, Vigo, Spain)Decide whether the network will continue its activity after the end of the project : YES or NO, format, objectives in a wider context (pilot deployment projects, readiness of the C-ITS market, number of PPI cases undertaken in Europe, implementation of the new public procurement directives, etc.)If YES, sign a letter of commitment, highlighting the main objectives of the follow-up network, potential format of the network, its sources of financing (e.g., subscription based) and its terms of reference.

Agenda of P4ITS Meeting #10

Day 1 –

Tuesday, 26 April 2016

13:30Arrival of the participants14:00 – 14:10Opening and welcome14:10 – 14:30Meeting objectives and agendaNetwork management and status overview14:30 – 15:30Session 1:Review of draft D6.2, including graphical outlineRound table on contributions & feedbacks provided / missing15:30 – 16:00Coffee break16:00 – 18:00Session 2:Finalisation of:Chapter 2 - The definition of PPI and the context of C-ITSChapter 3 - Legal aspects and framework for PPI19:30Network dinner

Agenda of P4ITS Meeting #10

Day 2 –

Wednesday, 27 April 2016

8:30Arrival of the participants9:00 – 11:00Session 3:Finalisation of:Chapter 4 - PPI for C-ITS: experiences, barriers and opportunitiesIncluding examples on existing cases of innovative C-ITS solutions developed / deployed in national / EU projects and C-ITS platform (phase 1 outcomes & phase 2 plans)11:00 – 11:30Coffee break11:30 – 13:00Session 4:Discussion on PPI enablers & key points for a concerted approach that can have a positive impact for the market deployment of cooperative ITSIncluding advantages and disadvantages of using PPI in the context of different tools supporting C-ITS deployment, with areas where PPI is more adequate than other tools13:00 – 14:00Lunch14:00 – 16:00Session 5:Finalisation of:Chapter 5 - Ways forward for PPI in the field of C-ITS16:00 – 16:30Coffee break16:30 – 17:30Session 6:Discussion on after-project life continuation: yes/no - if yes: objectives, format, plans and funding opportunities, ToR, commitment letter.17:30End of the meeting

Network management status overview

Deliverables

Deliverable No.

Deliverable name

WP No.NatureDissem. levelDue delivery dateActual / planned submission dateD1.1Network quality planWP1ReportCOM3M13D1.2Year 1 progress reportWP1ReportPUM13M14D1.3Year 2 progress reportWP1ReportPUM25M26D1.4Final reportWP1ReportPUM30D1.5Project factsheetWP1OtherPUM2M5D1.6.(0 to 9)Quarterly Progress ReportWP1ReportCOM4, 7, 10, 13, 16, 19, 22, 25, 28, 30M5, 9, 11, 13, 16, 19, 21, 26, 29D1.7Draft standalone webpageWP1OtherPUM2M3D2.1Network topics description and work planWP2ReportPUM6M10D2.2New partners application processWP2ReportPUM6M10D3.1WP3 meetings proceedingsWP3ReportPUM12M13D3.2Discussion paperWP3ReportPUM12M15D4.1WP4 external meetings proceedings and feedbackWP4ReportPUM18M21D4.2Updated network topics description and work planWP4ReportPUM18CancelledD5.1WP5 meetings proceedingsWP5ReportPUM24M26D6.1WP6 meetings proceedingsWP6ReportPUM30D6.2Final guidelines/recommendationsWP6ReportPUM30D6.3Letter of commitment for the network continuation (if agreed by the network members)WP6OtherPUM30D7.1Communication planWP7ReportCOM7M10D7.2Network websiteWP7ReportPUM9M3 (report M13)D7.3Network leafletWP7OtherPUM9M11D7.4Final eventWP7

Other

PU

M24

M23 (report M26)

D7.5

Network compendium

WP7

Report

PU

M30

Cancelled

Renamed:

WP2

meetings proceedings

Milestones

Milestone No.

Milestone name

WP No.AchievementPlanned dateActual dateLeads toM1Project confirmedWP1Grant agreement signedM0M0Start of the projectOpening of WP1 and WP2M2WP2 endWP2Agreement on key topics and work planM6M7End of WP2Start of WP3M3WP3 endWP3Invitation sent to external stakeholders, with the discussion paper enclosedM13M15End of WP3Start of WP4M4WP4 endWP4Agreement on the 2nd analysis phase work planM18M19End of WP4Start of WP5M5WP5 endWP5Draft guidelines internally circulatedM24M25End of WP5Start of WP6M6Network continuationWP6Go/no go decision on the continuation of the networkM30Set-up of a sustainable network following the project / end of the network activitiesM7Project completedWP1Final review successfully passedM31Finalisation of reporting and closing

Second Annual ReviewMain outcomes:Excellent progress

Consortium well working during meetings, although few partners did not attend some meeting the coordinator was convincing that all partners strongly contributed to the work, reports and review

Despite limited resources, capability to produce valuable outcomes and intangible benefits in terms of knowledge, know-how, mutual learning, awareness raising, with strong focus on its objectives

External consultation run methodically and efficiently, and has brought valuable informationPPI flowchart well defined and considered useful for public authoritiesRecommendations scalable to the pan EU level as well as down to local city level, usable by practitioner as well as supplier, to be disseminated widelyExcellent project management, on time, well organised and proactive, with progress indicators on trackThree public bodies joined as associated partners are measure of success to build a longer term networkRecommendations:Involvement of industry suppliers to gather their feedback and consider entire innovation ecosystem

Final Progress Report & ReviewFinal Report:Simplifications on financial aspects for lump sum Thematic Networks:

No definition of eligible costs

No actual cost reporting

No justification of costsNo provision of certificatesNo budget transfersOnly coordinator financially validatedTechnical report:Contractually due to the EC within 60 days after the end of reporting period (30.07.2016)…but to be submitted at least two weeks prior to the Review (09.06.2015)Report prepared by coordinator and distributed to partners end- May 2016 for review / approval by all partners until Monday, 6 June 2016 (at the very latest)Review:Duration: half dayParticipants: Coordinator (delegated by all partners), EC project officer, two external reviewersThomas ZunderEleni LianouAgreed date & venue: 23 June 2016,09:30-13:30, DG CNECT premises BU25 0/S03

P4ITS conclusion / way forward

Expectations & contributions for continuationCTAG & VIGO: good learning, C-ITS focus, OK to continue provided there are funding opportunities.VTT:

good learning, funding needed to continue, need to see benefit and go from high to practical level to be able produce best practices for daily work of Finnish procurers.

LIST:

new partnership to investigate & provide procurement tool to support the PPI tendering and select the best solution; funding opportunity could be MG6.1-2016 (not a PPI call), interest by city of Tampere.OHLC: interest to continue, but need to define the right framework.ATE: good network, good dynamics, interest to continue collecting best practices examples to create a body of knowledge on PPI (funding needed, CSA?), but not to go for actual joint procurement action for nowEARDA: learning phase for change management, stage-1 PCP proposal submitted, but not sure about continuation due to company re-organisation in the near future.VL: good networking partnership; no continuation due to re-organisation; Flemish innovation agency could be right partner; push to address procurement aspects in WG in the EU C-ITS platform (knowledge creating / sharing). Send them final recommendations deliverable. Set up an EU project to work as WG in EU C-ITS Platform (like the EIP  European ITS platform, follow-up of EasyWay project, now EIP+ and soon EU-EIP, funded by H2020 and CEF)?NDR: good common understanding achieved on “flexible thinking” about PPI / procurement, hoped to have more legal/procurement expertise in the network  learning limited on these aspects; very positive about continuation with another EU project to provide legal advice on flexible framework to allow C-ITS deployment.ITSB: set up training programme / promotion as next step? Agree with VTT & LIST.ITSS / STA: good learning, continuation to be considered depending on focus (procurement vs. ITS).TOPOS/CEREMA: re-organisation after ITS WC might lead to terminate TOPOS, so possible continuation as CEREMA. CEREMA’s continuation in P4ITS depends role in EU-EIP, where CEREMA is partner and on policy level decision. Indeed a national WG will be set up in coming months to define guidelines and create software for public procurers for implementing new French procurement law. VERONA: support VTT proposal, but need to see possibility of follow up due to entity reorganisation.LIGURIA: support VTT proposal, but feasibility depending on legal frameworks developed at national level, which can be a barriers to common approach (depends on policy level decision).ERTICO: challenge as coordinator to elaborate on legal, procurement, ITS aspects, but good value to work with P4ITS network; a different project structure could have facilitated the work and the contributions of each partner (e.g., vertical axes for specific legal, ITS, etc. aspects and horizontal axis to bring everything together; need to seek EU funding opportunities where VTT proposal for continuation could fit in, provided that this coagulates interest of the ERTICO partnership.

H2020 funding opportunities

P4ITS towards a sustainable longer-term network (new partners, funding opportunities, etc

.):

MG-4.4: CSA on urban transport deployment, 2M€, 26 Jan 2016Proposal submitted by ERTICO partnershipICT-34: PCP on ICT based solutions for any area of public interest, 4 M€, 12 Apr 2016Declined invitation to join a proposalICT-33: 4 M€ for (a) and (b) together, 25 Apr 2017(a): European wide networks of public procurers preparing future PCPs or PPIs in any area of public interest that requires ICT based solutions(b): European wide networks of competence centers on innovation procurementEC invitation: any ideas for new PCPs or PPIs arising from your project?Contact relevant COM service – prepare for PPI after your PCPHorizon 2020 WP2018-20 consultations started: reply to the survey that consults procurers about their interests in future PCPs/PPIsPCP actions: co-finance (90%) actual procurement cost for joint PCPs + coordination costsPPI actions: co-finance (35%) actual procurement cost for joint PPIs + coordination costsCSA actions: co-finance (100%) only coordination costs e.g. procurer networks preparing future PCP/PPI