Engineering Promotion Committee John Anderson,
Description: Engineering Promotion Committee John Anderson, Maurice Ball, Jamieson Olsen, Mayling Wong-Squires 5th Annual All Engineers Retreat 21 February 2019 Engineers Managing Their Careers Review FY2017 and FY2018 Engineering Promotion Policy What
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slide1. Engineering Promotion Committee
John Anderson, Maurice Ball, Jamieson Olsen, Mayling Wong-Squires
5th Annual All Engineers Retreat
21 February 2019 Engineers Managing Their Careers<br>
slide2. Review FY2017 and FY2018
Engineering Promotion Policy
What it covers
What it doesn’t cover
Survey responses: Supervisors
Survey responses: Employees
Engineers Managing Their Careers
Supervisor Roles
FY2019 Timeline Outline 2/21/19 Engineering Promotion Committee 2<br>
slide3. 2019 Engineering Job Title Distribution 2/21/19 Engineering Promotion Committee 3 229 engineers at the lab<br>
slide4. Engineers are selected to serve on ad-hoc promotion review committees
124 engineers (54%) have been invited to serve on a review committee so far
If you’ve not yet been asked to serve, you will be! Promotions by the Numbers 2/21/19 Engineering Promotion Committee 4<br>
slide5. Started FY2017
https://engineering.fnal.gov/epc/
We covered this policy in detail at the last two All Engineer Retreat talks Engineering Promotion Policy 2/21/19 Engineering Promotion Committee 5<br>
slide6. Timelines and Procedures
Review Process
Committee formation and membership
Promotion package documentation
Job grid
Engineering grade descriptions
Lists generic responsibilities
The policy describes generic requirements and the mechanics
of the process after the package has been created What the Promotion Policy Covers 2/21/19 Engineering Promotion Committee 6<br>
slide7. It does not address goals/accomplishments/requirements specific to YOUR JOB
It does not lay out a clear path to show what YOU need to do get promoted
The “grey area” before the promotion package is finalized
Each job and promotion is a unique experience
There is no set formal way this proceeds
Series of conversations early in the process
Varies by supervisor / group / department / division
Before we look at some ways that Engineers have advocated for their promotions let’s hear from supervisors… What the Promotion Policy DOESN’T Cover 2/21/19 Engineering Promotion Committee 7<br>
slide8. How do you manage the careers of the engineers who work for you?
“I do not have an active program for career management. I do intentionally match projects and tasks with advancement and challenges in mind to help engineers gain experience”
“I meet regularly with the engineers that work for me. We discuss laboratory policies, advancement and expectations at least several times per year. I also use the annual review process to discuss advancement and expectations needed for the next engineering level.” Supervisor Survey Responses 2/21/19 Engineering Promotion Committee 8<br>
slide9. Who initiated the promotion process?
“The engineer asked about a promotion at the previous performance review. Once the promotion process started, I initiated the process.”
“I generally initiate the promotion process.”
How did you select which employees were promoted?
“My selection was based on years of experience and the nature of the accomplishments of the employees.”
“Employees are considered for promotion when they demonstrate the ability to perform at the next engineering grade level.” Supervisor Survey Responses 2/21/19 Engineering Promotion Committee 9<br>
slide10. What accomplishments stood out to you?
“Completion of more than one project in which the engineer was the lead engineer ... Experience that shows that the engineer is an expert in the field … based on his leadership on this current tasks and presentations outside of the lab”
“Employees must be a self starter, motivated and able to work autonomously with limited verbal direction. Able to carry out project design efforts both as an individual and in a team environment. Employee must be able to handle design choice challenges in a professional way. ” Supervisor Survey Responses 2/21/19 Engineering Promotion Committee 10<br>
slide11. Describe your involvement in the promotion process.
“I always asked my line management what was happening with my career…. During the whole process I talked to our HR partner to understand what was going on.”
“I requested a promotion review during my performance review.”
“not much.”
Who initiated the promotion process?
Manager / Supervisor did (most responses)
“I did.” Engineer Survey Responses 2/21/19 Engineering Promotion Committee 11<br>
slide12. Contributed to a prototype of a new system; worked on multiple smaller testing of systems; Specifies, researches, procures components; directs technicians, provides proper documentation
Lead engineer or technical manager of multiple systems; engineering systems operator; serves on safety subcommittee
Engineering systems spokesperson; developed technical specifications and interface control documents for a system on a project; engineering systems operator; serves on a panel that is part of the Mechanical Safety Subcommittee
Directs technicians in construction and installation; trained technical operators Engineer Accomplishments 2/21/19 Engineering Promotion Committee 12<br>
slide13. Single point of contact for electrical power systems; handles multiple projects from planning through construction; member of safety subcommittee
Lead engineer on a number of design changes, leading technicians and collaborating with many engineers; Simulation expert for mechanical, fluid flow, and thermal analysis for the group; co-author on 11 conference and peer-reviewed papers
Principal analyst for complex simulations on work for FNAL and for other national labs
Deputy Project Manager of a $86M building line-item project; design coordinator; authored a new FESHM chapter; trained Construction Coordinator Staff Engineer Accomplishments 2/21/19 Engineering Promotion Committee 13<br>
slide14. L3 manager of a WBS on a project; as the lead engineer overseeing a team of FNAL and outside lab scientists, engineers, and technicians, completion of a new system; lead of another engineering system that was successfully commissioned; supervisor of engineers; expert in a technical field, recognized by personnel in the lab and outside of the lab; co-author of 8 conference papers during past 8 years as a Senior Engineer
L2 Manager of a project; has managed several projects as Project Manager and Project Engineer, responsible for manager scope, cost, and schedule for infrastructure and building projects; site expert on civil designs and infrastructure Senior Engineer Accomplishments 2/21/19 Engineering Promotion Committee 14<br>
slide15. Have an updated resume
Upload into Workday
Online profile/LinkedIn
Have detailed / specific / current list of goals
Discuss with your supervisor
Letters of recommendation
Do you have 2-3 colleagues who could write a letter of recommendation on your behalf?
Your supervisor may ask for this list
Have an updated list of accomplishments
Project milestones
Awards, R&R, etc.
Publications (submit to Fermilab pre-print server)
Patents
Talks at Conferences
Consultation and reviews Engineers Managing Their Careers 2/21/19 Engineering Promotion Committee 15<br>
slide16. Take the goal setting process seriously
TALK about career goals
Take the performance review process seriously
Be aware of the policy job grid and general requirements for each grade
Consider work and experience outside of the lab
Consider time in grade
Seek challenging work assignments
Reward outstanding performance (R&R award, etc.)
Have promotion justification statement in mind Supervisors Helping Manage Engineers Careers 2/21/19 Engineering Promotion Committee 16<br>
slide17. Informally anytime
Annual Performance Reviews
Setting Goals
You can add/edit/approve/comment goals in Workday anytime
Remember when talking about budgets:
Promotion $ is part of the division budget
Promotion $ is for everyone at the lab
DOE restricts funds for non-competitive promotions
Funds are less restricted for competitive promotions
These promotions are outside the scope of the EPC
See promotion policy for details on how this works When to talk about promotions 2/21/19 Engineering Promotion Committee 17<br>
slide18. 21 Dec 2018: EPC memo to Division/Section Heads
March: FY19 promotion fund distribution (2/2)
June 7th: deadline for promotion packages submitted to EPC
July 19th: EPC recommendations sent back to Division/Section heads FY2019 Timeline 2/21/19 Engineering Promotion Committee 18<br>
slide19. The Engineering Promotion Policy describes the process and general guidelines/criteria
BUT getting the process started is up to you and your supervisor
There are plenty of opportunities to discuss your career with your supervisor
Engineers: Take an active role in advocating for your promotion
Supervisors: Take an active role in helping manage the careers of the engineers working for you
Interested in joining the EPC as a co-chair?
co-chairs serve 3 year terms
We are adding a new co-chair every year Conclusion 2/21/19 Engineering Promotion Committee 19<br>
John Anderson, Maurice Ball, Jamieson Olsen, Mayling Wong-Squires
5th Annual All Engineers Retreat
21 February 2019 Engineers Managing Their Careers<br>
slide2. Review FY2017 and FY2018
Engineering Promotion Policy
What it covers
What it doesn’t cover
Survey responses: Supervisors
Survey responses: Employees
Engineers Managing Their Careers
Supervisor Roles
FY2019 Timeline Outline 2/21/19 Engineering Promotion Committee 2<br>
slide3. 2019 Engineering Job Title Distribution 2/21/19 Engineering Promotion Committee 3 229 engineers at the lab<br>
slide4. Engineers are selected to serve on ad-hoc promotion review committees
124 engineers (54%) have been invited to serve on a review committee so far
If you’ve not yet been asked to serve, you will be! Promotions by the Numbers 2/21/19 Engineering Promotion Committee 4<br>
slide5. Started FY2017
https://engineering.fnal.gov/epc/
We covered this policy in detail at the last two All Engineer Retreat talks Engineering Promotion Policy 2/21/19 Engineering Promotion Committee 5<br>
slide6. Timelines and Procedures
Review Process
Committee formation and membership
Promotion package documentation
Job grid
Engineering grade descriptions
Lists generic responsibilities
The policy describes generic requirements and the mechanics
of the process after the package has been created What the Promotion Policy Covers 2/21/19 Engineering Promotion Committee 6<br>
slide7. It does not address goals/accomplishments/requirements specific to YOUR JOB
It does not lay out a clear path to show what YOU need to do get promoted
The “grey area” before the promotion package is finalized
Each job and promotion is a unique experience
There is no set formal way this proceeds
Series of conversations early in the process
Varies by supervisor / group / department / division
Before we look at some ways that Engineers have advocated for their promotions let’s hear from supervisors… What the Promotion Policy DOESN’T Cover 2/21/19 Engineering Promotion Committee 7<br>
slide8. How do you manage the careers of the engineers who work for you?
“I do not have an active program for career management. I do intentionally match projects and tasks with advancement and challenges in mind to help engineers gain experience”
“I meet regularly with the engineers that work for me. We discuss laboratory policies, advancement and expectations at least several times per year. I also use the annual review process to discuss advancement and expectations needed for the next engineering level.” Supervisor Survey Responses 2/21/19 Engineering Promotion Committee 8<br>
slide9. Who initiated the promotion process?
“The engineer asked about a promotion at the previous performance review. Once the promotion process started, I initiated the process.”
“I generally initiate the promotion process.”
How did you select which employees were promoted?
“My selection was based on years of experience and the nature of the accomplishments of the employees.”
“Employees are considered for promotion when they demonstrate the ability to perform at the next engineering grade level.” Supervisor Survey Responses 2/21/19 Engineering Promotion Committee 9<br>
slide10. What accomplishments stood out to you?
“Completion of more than one project in which the engineer was the lead engineer ... Experience that shows that the engineer is an expert in the field … based on his leadership on this current tasks and presentations outside of the lab”
“Employees must be a self starter, motivated and able to work autonomously with limited verbal direction. Able to carry out project design efforts both as an individual and in a team environment. Employee must be able to handle design choice challenges in a professional way. ” Supervisor Survey Responses 2/21/19 Engineering Promotion Committee 10<br>
slide11. Describe your involvement in the promotion process.
“I always asked my line management what was happening with my career…. During the whole process I talked to our HR partner to understand what was going on.”
“I requested a promotion review during my performance review.”
“not much.”
Who initiated the promotion process?
Manager / Supervisor did (most responses)
“I did.” Engineer Survey Responses 2/21/19 Engineering Promotion Committee 11<br>
slide12. Contributed to a prototype of a new system; worked on multiple smaller testing of systems; Specifies, researches, procures components; directs technicians, provides proper documentation
Lead engineer or technical manager of multiple systems; engineering systems operator; serves on safety subcommittee
Engineering systems spokesperson; developed technical specifications and interface control documents for a system on a project; engineering systems operator; serves on a panel that is part of the Mechanical Safety Subcommittee
Directs technicians in construction and installation; trained technical operators Engineer Accomplishments 2/21/19 Engineering Promotion Committee 12<br>
slide13. Single point of contact for electrical power systems; handles multiple projects from planning through construction; member of safety subcommittee
Lead engineer on a number of design changes, leading technicians and collaborating with many engineers; Simulation expert for mechanical, fluid flow, and thermal analysis for the group; co-author on 11 conference and peer-reviewed papers
Principal analyst for complex simulations on work for FNAL and for other national labs
Deputy Project Manager of a $86M building line-item project; design coordinator; authored a new FESHM chapter; trained Construction Coordinator Staff Engineer Accomplishments 2/21/19 Engineering Promotion Committee 13<br>
slide14. L3 manager of a WBS on a project; as the lead engineer overseeing a team of FNAL and outside lab scientists, engineers, and technicians, completion of a new system; lead of another engineering system that was successfully commissioned; supervisor of engineers; expert in a technical field, recognized by personnel in the lab and outside of the lab; co-author of 8 conference papers during past 8 years as a Senior Engineer
L2 Manager of a project; has managed several projects as Project Manager and Project Engineer, responsible for manager scope, cost, and schedule for infrastructure and building projects; site expert on civil designs and infrastructure Senior Engineer Accomplishments 2/21/19 Engineering Promotion Committee 14<br>
slide15. Have an updated resume
Upload into Workday
Online profile/LinkedIn
Have detailed / specific / current list of goals
Discuss with your supervisor
Letters of recommendation
Do you have 2-3 colleagues who could write a letter of recommendation on your behalf?
Your supervisor may ask for this list
Have an updated list of accomplishments
Project milestones
Awards, R&R, etc.
Publications (submit to Fermilab pre-print server)
Patents
Talks at Conferences
Consultation and reviews Engineers Managing Their Careers 2/21/19 Engineering Promotion Committee 15<br>
slide16. Take the goal setting process seriously
TALK about career goals
Take the performance review process seriously
Be aware of the policy job grid and general requirements for each grade
Consider work and experience outside of the lab
Consider time in grade
Seek challenging work assignments
Reward outstanding performance (R&R award, etc.)
Have promotion justification statement in mind Supervisors Helping Manage Engineers Careers 2/21/19 Engineering Promotion Committee 16<br>
slide17. Informally anytime
Annual Performance Reviews
Setting Goals
You can add/edit/approve/comment goals in Workday anytime
Remember when talking about budgets:
Promotion $ is part of the division budget
Promotion $ is for everyone at the lab
DOE restricts funds for non-competitive promotions
Funds are less restricted for competitive promotions
These promotions are outside the scope of the EPC
See promotion policy for details on how this works When to talk about promotions 2/21/19 Engineering Promotion Committee 17<br>
slide18. 21 Dec 2018: EPC memo to Division/Section Heads
March: FY19 promotion fund distribution (2/2)
June 7th: deadline for promotion packages submitted to EPC
July 19th: EPC recommendations sent back to Division/Section heads FY2019 Timeline 2/21/19 Engineering Promotion Committee 18<br>
slide19. The Engineering Promotion Policy describes the process and general guidelines/criteria
BUT getting the process started is up to you and your supervisor
There are plenty of opportunities to discuss your career with your supervisor
Engineers: Take an active role in advocating for your promotion
Supervisors: Take an active role in helping manage the careers of the engineers working for you
Interested in joining the EPC as a co-chair?
co-chairs serve 3 year terms
We are adding a new co-chair every year Conclusion 2/21/19 Engineering Promotion Committee 19<br>