SCOA V4 RE-IMPLEMENTATION INTRODUCTION NATIONAL

Transcript:SCOA V4 RE-IMPLEMENTATION INTRODUCTION NATIONAL:
SCOA V4 RE-IMPLEMENTATION INTRODUCTION NATIONAL AND PROVINCIAL ROADSHOWS Presenter: SCOA Technical Committee | National Treasury | February - March 2013 Overview Objectives set out by the SCOA Technical Committee (i.e. why the change); How these objectives were achieved; Development timeline; Summary of the segments; 2 Why the change? There were a number of user needs that had to be addressed: improving the accuracy of allocations across the SCOA segments thereby eliminating the inconsistent economic classification of transactions; eliminating the duplication of projects in the project segment; improving system processing times; rationalising the Item segment; 3 1 2 3 4 How are these objectives achieved? Improving the accuracy of allocations across the SCOA segments thereby eliminating the inconsistent economic classification of transactions: creation of category links in BAS (i.e. filtering of account views); limiting the availability of accounts in BAS to specific departments; To build the category links all break down allowed accounts had to be removed; 4 1 How are these objectives achieved (cont.)? Eliminating the duplication of projects in the project segment : allow flexibility in creation of projects especially where one project has a number of sub-projects cutting across different economic classifications; To do this all lower levels (e.g. infrastructure & non-infrastructure) had to be removed; an eighth segment was created to carry the detail on infrastructure and the economic classification indicator  Infrastructure Segment; 5 2 How are these objectives achieved (cont.)? Improving system processing times : deletion of inactive entities (suppliers) and user IDs; implementation of new databases for departments; updating of departmental parameters and registers; cleanup of old debt/suspense accounts; To do this requires BAS reimplementation; 6 3 How are these objectives achieved (cont.)? Rationalising the item list: deletion of unused items (including leger items); regrouping of similar items; renaming of items; aligning to changes in accounting policy and reporting requirements (e.g. finance leases and inventory); creation of items requested by sector departments (e.g. R&D items, grouping of health facilities, DOD assets); 7 4 Development timeline Research and design of proposals by the SCOA Technical Committee (until end July 2012); SCOA Workshop with key stakeholders hosted by NT to discuss proposals in August 2012; Presented inventory / consumable proposals at Asset Management Workshop hosted by NT in September 2012; Final draft SCOA presented at BAS user forum in November 2012; Awareness sessions with National and Provincial Departments in February 2013; Go live  1 April