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SRA Transaction Review ALL > $1000 Personnel appointments
pPaf, ePaf, Rdff
Stipend requests
Journal entries/ DOL
Interdepartmental requisitions IDR
Auxiliary Charges
Subcontracts/ Subcontract invoices Requisitions
Expense Reports
Payment requests<br>
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Compliance Evaluation Criteria Chartfield Information- Commitment Control-> Review Budget Activities-> Budgets Overview
Dept ID, Fund Code, Project Number
Available Balance Commitment Control-> Review Budget Activities-> Budgets Overview
Direct Cost Funds available for Expense by budget category line item
Appropriate for nature of expense
Authorized Signature- Project Costing->Project Definitions->Team
Sponsored Project Manager or PI
Co PI – PI must authorize expenditure approval
Performance Period-Project Costing->Project Definitions->Status
Goods or Services received and consumed within Dates of Award period
Account code/ Job Code
http://controller.vpfa.fsu.edu/Accounting-Property-Services/General-Ledger-Account-Lists
Allowable- Grants- Awards-> Award Profile (Terms Tab)
Terms and Conditions support expense
Reasonable and Necessary
Allocable – amount charged benefited project proportionally<br>
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Regulatory Pyramid<br>
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Guideline Information<br>
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myFSU Tools Award Profile
Project
Project Activity
Project Costing
Budgets Overview
myFSU BI<br>
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Award Profile- Award Tab<br>
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Award Profile Navigation
Grants-> Awards-> Award Profile
Information on Award Tab
Agency Reference/ Award Number
Title of Award
PI’s Name
Sponsor Name
Award Dates
Projects associated with award<br>
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Award Profile- Funding Tab<br>
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Funding Tab Award Profile- Funding Tab
Modifications processed on award
Budget Posting Status = Posted
Available in Commitment Control<br>
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Award Profile- Certifications<br>
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Certifications Information on Certification Tab
Waiver Codes
Wav 1
a. Contract/ Grant will pay matriculation fee for graduate student and out of state tuition for engineering majors
Matriculation charges follows appointment
b. No qualifying graduate students proposed. (NOTE: This account will be coded to the effect that matriculation fees/tuition waivers will be direct charged in the event qualifying graduate students are appointed at a later date.); OR
c. Sponsor does not allow payment of graduate assistant salaries; therefore, there will be no matriculation fee liability.
Wav 2
Matriculation charges covered by College/ School Waiver Allocation
Wav 3
Department will need to submit departmental Billing form to SRA Coordinator with alternate funding source
Wav 4
Contract/Grant will pay only the matriculation fee for graduate assistants, even if, engineering majors are involved in this project.
Matriculation charges follows appointment
Human Subjects
Animal Care
Indirect Cost Waiver<br>
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Award Profile- Terms<br>
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Terms Terms Information Tab
List the terms and conditions that are associated with sponsored award
Prior approval/ Requires approval
Sponsor approval needed<br>
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Award Profile- Milestone<br>
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Milestones Milestone Information Tab
Technical Reports
Milestone Type TECRP
Financial Reports
Milestone Type FINRP
Progress Reports
Milestone Type PRGRP
Due Date
Date due to Agency<br>
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Award Profile- Attributes<br>
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Attributes Attributes Information Tab
Equipment Title
Who retains ownership of property- Government, Sponsor or FSU
Program Income Project
Small Business Innovation & Small Business Technology
Joint ventures between small businesses and FSU
Uniform Guidance
Federal/Federal Flow thru grants issued after 12/26/2014 unless otherwise specified in award document
Portion of funding increases issued after 12/26/2014<br>
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Project - General Information Tab<br>
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Project General Information Tab
Project Status
Hold Project setup is not complete
New Project Not Open Award Budget Period starts in the future
Open Current date is within Award Budget Period
Completed Current date is outside award budget period
Semi closed Final financial report submitted to agency
Closed Sponsored Award is financially closed<br>
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Project - Attachments<br>
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F&A Rates Tab Navigation
Grants-> Awards-> Project Activity FA Rates Tab
F&A Rate Info
Facilities Admin Rate
Location and Purpose of Award
Institution
FA Base & Rate approved by cognizant agency
Sponsor
FA Base & Rate approved by sponsor
Funded
FA Base & Rate that will be burdened by sponsored award<br>
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Project Team Navigation
Project Costing-> Project Definitions-> Team
Roles
Expenditure Approval Authority
PI
Sponsored Project Manager
Co-PI (only if ePro Req box is checked)
Project Manager
Approver for Travel Expenditures
ePro Req
If box checked, transactions will route to worklist for approval<br>
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Project Dates Navigation
Project Costing-> Project Definitions-> Status
Status and Effective Dates
Status = H (Hold) Defaults when the award is generated
Status = N (New Project Not Open) The O Effective date is in the future
Status = O (Open) Effective Date is award start date or allowable spend date
Status = E (Completed) Effective Date = project budget period end date
Departments cannot create new transactions against the project. Payments against encumbrances will process.
Status = S (Semi closed) Effective Date = date that SRA has generated a final invoice to the agency
Only certain transactions can be processed at this point and only SRA staff has authority.
Status = C (Closed) Effective Date = date that SRA has cleared all closing items
No transactions should occur against the project at this point<br>
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Budgets Overview Project ledgers
KKGMPAR (Total Budget)
KKGMCHD (Direct/Indirect/Cost Share)- Use this for KK info
Direct Cost- Cost readily identified to Sponsored Award
Principle Investigator Salary
Indirect/ F&A Cost- Not directly identifiable to an Sponsored award
Administrative/ Clerical Salary OMB A-21<br>
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Budgets Overview Cost Share Ex.<br>
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Expenditures that aren’t Encumbered P-Card Charges
Electricity
One-Time Pays
Journal Entries/ DOL
Interdepartmental Requisitions
Telecommunications Postal
Fed Ex
Auxiliary Charges
Tuition/ Matriculation Fee
Worker’s Compensation
C&G Terminal Leave
Indirect Cost<br>
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myFSU OBI myFSU OBI
Department Ledger Summary
Reconcile expenditures monthly
Transaction Detail
Expense Data Mining
Review Process
Allowability
Allocation of expenditures
Posted to correct chartfield
Review Department, Fund, Project, Account Code
Overbudget
Rebudgeting<br>
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Departmental Ledger 741101 Office Supplies
Is this coded correctly?
Has a CAS form been submitted?
Should this be charged to another funding source?<br>
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Transaction Details<br>
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Expense Data Mining<br>
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Appointment Information Award Information Appointment for Andrea Awesome
Job Code M9184 Graduate Teaching Assistant
Appointment Dates 11/01/2015-12/14/2015
Period Amount $1,173.30
Funding Details: 094004-520-039086
Approved By: Amazing Durham Research Grant
Award Period:10/31/2014-11/30/2015
Available Balance:$1,500.00
Chartfield Information: 094004-520-039089
Wav Code 1
Amazing Durham is the SPDEPTACT Personnel Example<br>
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Requisition Information Award Information Quote# 125689-Plutonium Powered DeLorean
Amount:$32,250.00
Due Date: 12/30/2015
Funding Details: 014004-523-036725
Approved By: Dr. Emmett Brown Research Grant Title: Time travel using Plutonium Powered DeLorean
Award Period: 09/01/2014-03/31/2016
Available Balance:$1,251,158.03
Chartfield Information: 014004-523-036725
Dr. Emmett Brown is the PI
Budget Justification: Plutonium Powered DeLoreon needed to test and study the vulnerabilities of time travel Requisition Example<br>
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Andrea D. Durham
Training Administrator, SRA
850-644-8674
addurham@fsu.edu Questions<br>