Disaster Planning For - PowerPoint Presentation

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Disaster Planning For Child Care Programs

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Building Resilience for Disasters and Emergencies

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Assumptions…Saving lives is the first priority in an emergency.It may take hours, days, weeks, or months for a child to be reunified with their family.In the coming decades, California will likely be faced with increased impacts from extreme natural events such as heat waves, wild fires, droughts, and floods.Child care providers play an important role in the dissemination of emergency preparedness, response, and recovery information to families.

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Assumptions (continued)Children bring what they learn at school/child care to the home environment thereby improving family resilience.Child care providers will carry out their emergency plans at the local government response level and will be ‘emergency managers’ for their child care programs. Child care is an essential service for emergency response workers and necessary for a community’s economic recovery.Increased staff absenteeism will occur when employees are personally affected by a disaster, while needs for child care may increase after a disaster as families rebuild their lives.

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How to Plan for Emergencies and Disasters…ten stepsThe Written Emergency PlanIdentify the Hazards in Your Local CommunityEmergency Roles and ResponsibilitiesEmergency Services in Your Local CommunityFacilities, Equipment, and Emergency Supplies

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How to Plan for Emergencies and Disasters…ten steps (Continued)6. Planning for Relocation7. Family Communication and Reunification8. Emergency Disaster Drills9. Keeping your Business Operating10. Recovering from a Disaster

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http://cchp.ucsf.edu

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Emergency Disaster Plan Licensing Forms

■ Complete form LIC 610/LIC 610A (or a comparable form);

■ Post a copy of the completed form in a prominent location in your facility;

■ Update the information as required;

■ Submit a copy to your regional licensing office. Blank spaces and the back side of the form can be used for additional information such as email addresses, websites, alternative phone numbers, and added roles and responsibilities.

EMERGENCY PLAN LIBRARY MATERIALS: STEP 1

NAME OF FORM

MEETS REQUIREMENTS/RECOMMENDATIONS FOR

LIC 610 Emergency Disaster Plan

Licensed Child Care Centers

LIC 610A Emergency Disaster Plan

Licensed Family Child Care Homes

Emergency Disaster Plan Addendum

Best Practices

STEP 1: A WRITTEN EMERGENCY DISASTER PLAN

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EMERGENCY PLAN LIBRARY MATERIALS: STEP 2

NAME OF FORM

MEETS

REQUIREMENTS/RECOMMENDATIONS

FOR

Hazard Analysis Worksheet

Best Practices

FEMA Insurance Discussion Form

Hazard

Analysis

Worksheet

http

://myhazards.caloes.ca.gov

At a minimum, child care providers in California need to plan for:

■

fire

■

floods

■

earthquakes

You

may also consider preparing for:

■ tsunamis ■

severe weather

■

power

outages ■

medical emergencies

■ pandemics and

epidemics■

hazardous material

incidents■

disgruntled or impaired

adults■ intruders ■

violence from guns or other

weapons ■

civil

unrest ■

terrorism

STEP 2: IDENTIFY THE HAZARDS IN YOUR LOCAL COMMUNITY

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STEP 3: EMERGENCY ROLES AND RESPONSIBILITIES

EMERGENCY PLAN LIBRARY MATERIALS: STEP 3

NAME OF FORM

MEETS REQUIREMENTS/RECOMMENDATIONS

FOR

Job Action Sheets

Best Practices

Sample Staff Training Agenda

LC 610 Emergency Disaster Plan

Licensed Child Care Centers

Emergency Disaster Plan Addendum

Best Practices

Job Actions

The first four jobs align with licensing requirements stated on LIC 610. After assigning a staff member to each of the following jobs, write their name(s) and title(s) on form LIC 610 Section l (child care centers):

■ Incident Leader = DIRECT EVACUATION–PERSON COUNT

■ First Aid Coordinator = FIRST AID

■ Communication Coordinator = TELEPHONE EMERGENCY NUMBERS

■ Transportation Coordinator = TRANSPORTATION

The next four jobs align with best practice recommendations.

■ Security, Attendance, and Reunification Coordinator

■ Supervision and Care Coordinator

■ Facilities Safety Coordinator

■ Supplies Coordinator

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STEP

3: CONTINUED

Staff

Training

■ Review the details in your disaster plan including how to access emergency services, the location of the emergency exits, how to use emergency equipment, and your gathering sites for evacuation and relocation.

■ Conduct a walkthrough of disaster drills to prepare staff for conducting drills with children.

■ Check that CPR and first aid certifications have been updated within the last two years.

■ Update staff emergency contact information.

■ Ensure that staff members have emergency disaster plans for their own families.

■ Review policies and expectations for staff to provide care and supervision to children until relieved.

■ Encourage staff members to have extra clothing, medication, and supplies for emergencies

■ Discuss adding disaster and first aid apps to staff members’ cell phones. After the staff training, check the box indicating that staff members have completed emergency training, and fill in the date on the Addendum (Section 9).

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EMERGENCY PLAN LIBRARY MATERIALS: STEP 4

NAME OF FORM

MEETS REQUIREMENTS/RECOMMENDATIONS

FOR

LIC 610 Emergency Disaster Plan

Licensed Child Care Centers

LIC 610A Emergency Disaster Plan

Licensed Family Child Care Homes

Emergency Disaster Plan Addendum

Best Practices

9-1-1 is the universal number for help in an emergency. In non-urgent situations following a disaster or in situations where the 9-1-1 system is overloaded, it’s best to use the local law enforcement non-emergency phone number.

Calling 9-1-1 from a cell phone may connect you to the California Highway Patrol (CHP) rather than your local emergency services. To be safe, program the direct-dial emergency number for local emergency services into your cell phone.

You can find the non-emergency phone number and the direct-dial local emergency number by calling or checking the website of your local emergency services.

It is important to know the best way to access emergency help from your location. If your child care program is part of a larger facility such as a college campus or government building, you may need to follow special procedures for emergency response. Check with your organization’s police or security staff to find out.

STEP

4: EMERGENCY SERVICES IN YOUR LOCAL COMMUNITY

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Write the names and phone numbers of the following on LIC 610 (centers) or LIC 610A (family child care homes):

■ Local Law Enforcement (Police or

Sheriff

)

■ Local Office of Emergency Services (OES)

■ Local Red Cross Chapter

■ Local Hospital

■ Child Protective Services

■ Poison Control

■ Local Fire Department/Paramedics LIC 610A (family child care homes) only

■ Ambulance LIC 610A (family child care homes) only

■ Regional Community Care Licensing Office LIC 610A (family child care homes

)

Add important

local and regional child care support

agencies’

phone numbers to your Emergency Disaster Plan Addendum (Section 4):

■ Regional

Licensing

Office

■ Local

R&R Agency

STEP

4: CONTINUED

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STEP

4: CONTINUED

You can get to know the emergency services and resources in your city, county, or special district by:

■ arranging a field trip to your local fire department

■ hosting a community meeting for parents, neighbors, and staff to discuss emergency preparedness. Invite a local fire fighter or police officer to provide information and answer questions.

■ contacting your

local County Office of Emergency Services

■ attending local community disaster preparedness events

■ finding out about opportunities for Neighborhood Watch programs

■ finding out about emergency planning activities at your local school district

■ reaching out to local chapters of volunteer organizations active in disasters (VOAD) for additional information and resources

.

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EMERGENCY PLAN LIBRARY MATERIALS: STEP 5

NAME OF FORM

MEETS REQUIREMENTS/RECOMMENDATIONS FOR

LIC 610 Emergency Disaster Plan Licensed Child Care Centers

Licensed Child Care Centers

LIC 610A Emergency Disaster Plan Licensed Family Child Care Homes

Licensed Family Child Care Homes

LIC 999 Facilities Sketch Licensed Child Care Centers Licensed Family Child Care Homes

Licensed Child Care Centers Licensed Family Child Care Homes

LIC 9148 Earthquake Checklist

LIC 9221 Parent Consent for Medication Administration

Emergency

Disaster Plan Addendum Best Practices

Best Practices

Emergency Checklist for Children with Special Needs

Emergency Supplies Checklist

Special Health Care Plan Emergency Supplies Checklist

Safe-Place and Shelter-in-Place Checklist

STEP 5: Facilities, Equipment, and Emergency Supplies

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Mitigation

Mitigation describes activities that lessen the impact of disasters, for example, securing tall and heavy furniture to wall studs so they don’t topple over in an earthquake. Mitigation activities include investing in repairs and upgrades to improve the long-term safety of your facility.

Exits

Walk around your facility and look for the exits from the building. Use form LIC 999 (Facility Sketch) and mark the location of the exits (by number). Make sure the paths to the exits are not blocked with furniture, equipment, supplies, or tripping hazards. Mark all exits with exit signs according to fire marshal requirements.

Evacuation

Make sure all staff members and volunteers know how to get out of the building quickly and easily.

■ Choose a safe place at or near your facility to gather in case of evacuation. Identify a second, back-up on-site gathering spot. Communicate the gathering spots to staff members, and write the locations on the Addendum (Section 3).

■

If you care for non-ambulatory children (for example, infants, toddlers, children with disabilities and functional access needs) you will need special equipment to get everyone out of the building. Store your evacuation equipment (for example, evacuation cribs, wheel chairs, multi-seat strollers) in an accessible location. Communicate the location of special equipment to staff members and write it on the Addendum (Section 4).

STEP 5: CONTINUED

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“

Ready-to-Go” Kit” and “Ready-to-Go” File.

■ daily attendance sheet/sign-in sheets,

■ special health care plans,

■ medications

■ parent consent for medications and log

■ infant feeding supplies,

■ infant care supplies,

■ equipment for children with special care needs

,

Shelter-in-Place

For some emergencies, like severe weather or hazardous outdoor air, you will need to shelter-in-place. This means you have to keep children and staff inside to be safe and may need to block off the windows. See the Safe-Place and Shelter-in-Place Checklist.

STEP 5: CONTINUED

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Lockdown

For lockdown, you will keep children and staff inside because of a potentially violent situation. Designate a safe location inside your facility for lockdown. Choose a room with few or no windows, a heavy door with a secure lock, and heavy furniture to hide behind. Write this location on the Addendum (Section 2).

Utilities

In the event of a disaster, you may lose access to gas, electricity, and water. Use LIC 999 (Facilities Sketch) to mark the locations of the shut-off valves to the gas supply, the water supply, and electrical supply to your facility. Attach the Facility Sketch to form LIC 610 (centers) or LIC 610A (family child care homes). Write the emergency phone numbers for your local gas, electric, and water supply companies on form LIC 610-Section V (centers) or LIC 610A-Section 5 (family child care homes). If you do not know where to find your shut-off valves or how to turn them off, call your local utility company to come to your site and show you. Find out how to safely protect hidden water sources (for example, hot water tanks) from contamination.

Emergency Safety Equipment

Check that the smoke detector, fire extinguisher, and fire alarm (if you have one), are in working order. Test fire and carbon monoxide alarms and replace batteries every six months. Write the location of this equipment on form LIC 610 Section VII (centers) or form LIC 610A Section 6 (family child care homes). Write the location of your carbon monoxide detector on the Addendum (Section 3)

STEP 5: CONTINUED

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E

arthquake Preparedness Checklist

An earthquake

preparedness

checklist is required by California Health and Safety Code, Section 1596.867. Earthquake Preparedness Checklist (LIC 9148) will help you find and correct possible dangers in earthquakes. Complete the checklist and attach it to form LIC 610/LIC 610A

Emergency Checklist for Children with Special

Needs

Planning

for children with special needs requires a partnership between the child’s family, health care provider, and child care provider. Use the Emergency Checklist for Children with Special Needs to plan for the equipment, medication, formula, supplies, and special health care plans you need to care for children with special needs in an emergency.

Emergency Supplies Checklist

It’s

important to assemble items that you may need to care for children for a prolonged period of time, including water and food. Refer to the Emergency Supplies Checklist to help you plan for short term (six hours) and long term (three days/72 hours) care of children and staff.

STEP 5: CONTINUED

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Water

and Food

See lists

General Supplies

Store

supplies in sturdy, waterproof containers with tight-fitting lids. Check your supplies at least twice a year when you replace the batteries in your smoke detectors. Check for: expired items, missing items, and damaged items. Replace items as necessary. Remove items that are no longer needed.

Write the location of your:

■

first aid kit on LIC 610 Section VI (centers), or

■

first aid kit and other supplies on LIC 610A Section 7 (family child care homes)

■ additional emergency supplies on the Addendum (Sections 2, 3, and

6)

STEP

5:

CONTINUED

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STEP

6:

PLANNING FOR RELOCATION

EMERGENCY PLAN LIBRARY MATERIALS: STEP 6

NAME OF FORM

MEETS

REQUIREMENTS/RECOMMENDATIONS FOR

LIC 610 Emergency Disaster Plan

Licensed Child Care Centers

LIC 610A Emergency Disaster Plan

Licensed Family Child Care Homes

Letter of Agreement with Relocation Site

Best Practices

Hazard Analysis

Relocation Sites

Transportation

Mass Shelters

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EMERGENCY PLAN LIBRARY MATERIALS: STEP 7

NAME OF FORM

MEETS REQUIREMENTS/RECOMMENDATIONS FOR

Child Emergency Information Form

Best Practices

Special Health Care Plan

Emergency Wallet Cards

Family Engagement Handout and Sample Meeting Agenda

Emergency Disaster Plan Addendum

STEP

7:

FAMILY COMMUNICATION AND REUNIFICATION

Child Emergency Information

Back-up Emergency Contacts

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Reunification

Children may be separated from their families for hours, days, weeks, or possibly longer after a disaster.

Provide the following information:

■ relocation site #1 address and phone number

■ relocation site #2 address and phone number

■ cell phone number of director and/or communications coordinator

■ alternate cell phone numbers or alternate forms of communication (for example, website, Facebook, Twitter).

STEP

7:

CONTINUED

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Status Updates

■ post information to your website

■ post your status on Facebook or Twitter

■ leave a message at the R&R Network Consumer Education toll-free number: 1.800.KIDS.793

■ send a group text message (in an emergency, sending a text is more reliable than a phone call),

■ send a group email

■ tack a note on a community bulletin board

■ use the Red Cross Safe & Well website to register as safe and well and search for messages left by families. https://safeandwell.communityos

.

STEP

7:

CONTINUED

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Family Engagement

STEP

7:

CONTINUED

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STEP

8:

EMERGENCY DISASTER DRILLS

EMERGENCY PLAN LIBRARY MATERIALS: STEP 8

NAME

MEETS REQUIREMENTS/RECOMMENDATIONS FOR

Hazard Analysis

Best Practices

LIC 610 Emergency Disaster Plan

Licensed Child Care Centers

LIC 610A Emergency Disaster Plan

Licensed Family Child Care Homes

Emergency Disaster Plan Addendum

Best Practices

Sample Emergency Disaster Drills

Drill Log

Licensed Child Care Centers

Family Child Care Homes

Relocation/Reunification Drill Permission Slip

Best Practices

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Drills

Fire

Evacuation

Lockdown

Shelter-in-Place

Earthquake

STEP 8: CONTINUED

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Drills

Flood

Tsunami

Tornado

Impaired or Disgruntled Adult

Bonus Drill

STEP 8: CONTINUED

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Preparing Children for Drill

■

Include all staff and all children (and everyone in the home if your program is a family child care home).

■ Schedule drills for different types of emergencies, at different times of the day, and in different locations.

■ Evaluate equipment needs for infants and toddlers or others who are unable to walk (for example, evacuation cribs, wagons, strollers with multiple seats, wheelchairs).

■ Include actions to assist a child or staff member with physical, behavioral, emotional, vision, hearing, or other special needs. Keep in mind children’s individual mobility needs. For example, a child in a wheel chair may not be able to drop, cover, and hold on for an earthquake drill.

■ Before conducting a relocation/reunification drill, collect a Relocation/Reunification Drill Permission Slip for each child.

■ Consider participating in state and local disaster drills and exercises. Collaborate with other organizations such as local schools and/or your relocation sites.

STEP 8: CONTINUED

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STEP 9: KEEPING YOUR BUSINESS OPERATING AFTER A DISASTER

EMERGENCY PLAN LIBRARY MATERIALS: STEP 9

NAME

MEETS REQUIREMENTS/RECOMMENDATIONS

FOR

LIC 624 Unusual Incident/Injury Report

Licensed Child Care Centers

LIC 624B Unusual Incident/Injury Report

Licensed Family Child Care Homes

LIC 624A Death Report

Licensed Child Care Centers Family Child Care Homes

Emergency Disaster Plan Addendum

Best Practices

Damage Assessment

A disaster will likely disrupt your normal business operations.

Plan

ahead

so you can provide

child care services as soon as possible after a disaster occurs.

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Business

Records (including staff files, enrollment files)

Insurance Policies

Bank Accounts

Cash Flow

Volunteer Organizations Activated in Disasters (VOAD)

STEP

9: CONTINUED

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STEP 10: RECOVERING FROM A DISASTER

EMERGENCY PLAN LIBRARY MATERIALS: STEP 10

NAME OF FORM

MEETS REQUIREMENTS/RECOMMENDATIONS FOR

Young Children and Disasters Health and Safety Note

Best Practices

Emergency Disaster Plan Addendum

Self-Assessment Tool/After Action Report Form

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Building Repairs and Mitigation

Keep a list of local contractors who can provide clean-up, repairs, computer support, and mitigation.

Financial Assistance

Read your insurance policies and leases to find out who is responsible to pay for repairs.

United States Department of Labor, Disaster Unemployment Assistance (DUA)

www.ows.doleta.gov/unemploy/disaster.asp

United States Small Business Administration (SBA)

www.sba.gov

Federal Emergency Management Agency (FEMA)

Individual

Public Assistance grants are available.

www.fema.gov/apply-assistance

Federal and State

Tax Relief

STEP 10:

CONTINUED

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Resources to Support

S

taff and Families

■ The Disaster Distress Helpline provides free, confidential crisis counseling and support 24/7 to people experiencing stress, anxiety, and other depression-like symptoms. Call: 1-800-985-5990, for Spanish press “2”, or text

TalkWithUs

to 66746 to connect with a trained crisis counselor.

www.samhsa.gov/find-help/disaster-distress-helpline

■

Substance

Abuse and Mental Health Services Admiration (SAMSA) —

www.samhsa.gov

■ Tips for Helping Children Cope A GUIDE FOR PARENTS, CAREGIVERS, AND TEACHERS

http://

store.samhsa.gov/shin/content/KEN01-0093R/KEN01-0093R.pdf

National Child Traumatic Stress Network —

www.nctsn.org

■ Resources for Parents and Caregivers

www.nctsn.org/resources/audiences/parents-caregivers

■ Healing after Trauma Skills (H.A.T.S.): A Manual for Professionals, Teachers, and Families Working with Children after Trauma and Disasters

http://

nctsn.org/sites/default/files/assets/pdfs/hats2012.pdf

STEP 10:

CONTINUED

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Review and Update your Emergency Disaster Plan

Finishing and Sharing Your Emergency Disaster Plan

STEP 10:

CONTINUED

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Recovery