Global Travel Safety and Security - PowerPoint Presentation

Slide1

Global Travel Safety and Security

October, 2016Slide2

Contents

Duty of Care/Best Practices

Foundation

Evolutions/Added Precautions/Technology

Future Additions

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Corporate Responsibility

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Duty of Care

An organization has the responsibility to p

rotect its

colleagues from

risk, this includes when they are traveling on

business

.

Best Practice

- Be able to track employees while on business travel - In addition, provide Travel Advisories:- advice before they travel, - identify potential risks by trip or location, - can communicate with them during their trip- provide information after a trip is completed- training for employees that travel All designed to reduce risk to their travelersKey: Centralized Travel Booking/Consolidated Data:- CWT is IHS Markit’s global travel management company- All business travel must be booked through CWTAlternatives: Multiple feeds from various sources and/or traveler input.Slide4

Foundation

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Foundation:

-

Destination information

: Provide our travelers with travel advisories: pre, during and post trip based on where they are traveling.

-

Traveler Tracking

: Travel Services can locate, report on and communicate with any traveler that books through CWT (SMS - 2 way text)

Immediately be able to assist colleagues

Immediate communication to C- level: - how many colleagues are impacted - are they ok - are we providing additional assistance Overwhelming positive response: - C-level/HR/Business Leaders - Colleagues “Strong foundation……..now let’s, add on”Slide5

Evolution:

Additional precautionary measures/managed with automated report

HIGH Security Risk Travelers – Travel Services reaches out and:

Shares the ISOS Risk Ratings and IHS Markit Recommendations

Shares ISOS Website and membership numberInstruct colleagues to review all advisories and select the acknowledgement featureThere is an automated report that shows compliance or non-compliance Recommend a 1:1 consult with ISOS Advise colleagues to confirm/update cell phone in profileInstruct colleagues to download the mobile application

Provides information on IHS Markit Global Travel Insurance Program

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:

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Evolution:

Additional precautionary measures:

Extreme Security Risk Travelers – Travel Services reaches out and:

Engages colleague, manager, and HR partners

Team discuss ISOS Risk Ratings and IHS Markit Recommendations and the objective and criticality of trip If team decides to move forward, recommendation is taken to Leadership team for approval If approval is obtained, Travel Services goes through steps on previous slide, in addition to advising on transportation and other components of the trip. Mandatory Training for all colleagues traveling to High and Extreme destination

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:

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Evolution: Executive Travel Guidelines

Background

Need for

the continuity of overall operations provided by knowledgeable and experienced colleagues

.To ensure that this continuity of operations is not lost in an air disaster, the following guidelines should be followed:

PolicyNo more than three Leadership Team (LT) members on the same flight.  Exceptions to this rule include

:

The

CEO should not fly with the CFO

The CEO should not fly with more than one of the following individuals:

Top Line Business Leaders. No more than two of the Top Line Business Leaders should fly togetherNote: Any exceptions to this policy must be pre-approved by Chief Human Resources Officer.  7Slide8

Evolution

Evolution/Technology Solutions:

Multi-Executive on same Plane Policy:- Developed daily custom report to show multiple executives on same plane

Shows when colleagues on same plane that are outside of policy

Bring

to our SVP HR – discuss with all

parties

Typically we move executives

Upon occasion, it is decided to remain as is due to many business factors “Allows us to actually manage to policy – in seconds “8Slide9

Evolution

Additional

Technology Solutions:

VIP Tracking/Protective Servi

ces

Developed a customized report for VIP’s going to med, high, or extreme destinations

Use that data to discuss when and when not to utilize E

xecutive Protective Services

Executive Protective Services Includes:

Customized door to door security

Logistics Coordinator

Security CoordinatorSecurity Specialist/Bilingual Check-in Procedures High-touch specialized security service Utilized based on C-level destination, familiarization with destination and current situation.9Slide10

Evolution

Additional Technology Solutions:

Executive Protective Services for other events

Group event – A sustainability event

held at local Mexico Schools

Security was provided for event transports

Transportation contingencies

Low profile security at the

event

Building Module Tracking:

Within travel tracker, added the building module tracking capability Works same as travel tracker:Load all your facilities into the technology When events arise, near your facilities You receive a pushed notification Depicts how far incident is to facility Can send messaging to key contacts - Facilities “owns” this & loves it - Saves them time & allows them to deal with incident quicker!10Slide11

Future Additions

Colleague Check-in Start off situation specific and voluntary

Executive Monitoring

Track every movement

Set up geo-fencing

Establish time parametersMuch, Much, More Always looking for more ways to keep travelers safe

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Additional Initiatives – Proven Successful

Download the ISOS App contest

Everyone who downloaded

the app

were eligible for prize

Prize: Starbucks card Utilization: Increased 28% Travel Services & ISOS participated in the IHS Safety Fair Great turn out

Handed out membership cards Instructions on how to download app and

held

another

drawing! More utilization!

Mandatory E-learning

We developed / We house on our e-learning LMS /Automatic reminders New laptop procedures for China, Russia, Iran, and Iraq Instant program messenger advising colleagues to contact IT and get loaner laptops 12Slide13

Thank you / Additional Q&A

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