Reedited by the Collection Management Group It is the job of the Librarian to make information accessible to the public Librarians accomplish this goal by determining similarities between items and shelving them in the appropriate collection ID: 691013
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Slide1
Superintendent of Documents Classification Scheme
Re-edited by
the
Collection Management GroupSlide2
It is the job of the Librarian to make information accessible to the public.Librarians accomplish this goal by determining similarities between items and shelving them in the appropriate collection.The tool that Librarians use in order to meet this goal is called a Classification System.
IntroductionSlide3
There are several different Classification Systems currently in use in the Alexander Library. This presentation will help you to understand how the Superintendent of Documents system or SuDocs.
IntroductionSlide4
The SuDocs system is one of many different systems used in the classification of Government Publications.A clear understanding of how the SuDocs system works is an important step in working with Government Publications.
This tutorial will aid you in understanding the
SuDocs
system.
Introduction Slide5
SuDocs ClassificationSlide6
SuDocs ClassificationThe SuDocs
system classifies reports and legal documents created by the United States Government.Slide7
The SuDocs system accomplishes this by using numbers and letters to identify the issuing agency, type of publication and the individual item number of a particular document.We call this combination of letters and numbers a Call Number.
SuDocs
ClassificationSlide8
Alex
US
C3
.4/2
:994
Alex
……..….
Signifies Owning Library
US
…….……..Collection
within Government Publications
C3
……………
Issuing Agency within Federal Government
.4/2
………….
Category/ Series Number
:994
………….
Document Identifying Number
Let’s examine a
SuDocs
Call Number and discuss its individual
componentsSlide9
Alex
US
C3
.4/2
:994
Alex
This line indicates the owning library.
If
an item indicates that it belongs to another library in the Rutgers system, bring it to the Circulation Desk.
SuDoc ComponentsSlide10
Alex
US
C3
.4/2
:994
US
This line identifies which collection this item comes from.
The symbol “US”
or “DOCUS” indicate that this is part of the DOCUS Collection.
Be aware that there are many different
collections
in Government Publications that do not use the
SuDocs
system.
SuDoc ComponentsSlide11
DOCNJ New Jersey Government DocumentsDOC
Non-Depository Government Documents
STATE
Documents from outside New Jersey
DOCLUS
United States
Laws and Publications
DOCLNJ
New Jersey State
Laws
Other Collections
These are some of the other collections located in the Government Publications section. These areas use other Classification Systems besides the
SuDocs
system.Slide12
Alex
US
C3
.4/2
:994
Issuing Agency
The issuing agency slot identifies the authoring government department, as well as the agency or subordinate office within that department which is directly responsible for the document.
SuDoc ComponentsSlide13
Alex
US
C3
.4/2
:994
C3
In this example the letter “C” stands for the Department of Commerce.
The number “3” appended to the letter “C” stands for the Bureau of the Census, the agency within the Department of Commerce directly responsible for the document.
This slot will always be followed by a period.
SuDoc ComponentsSlide14
Alex
US
C3
.4/2
:994
Category/ Series Number
After the period there will be a string of numbers which represent the category of the document as well as which series the document belongs to.
SuDoc ComponentsSlide15
Alex
US
C3
.4/2
:994
.4/2
The category of a document is represented by the number directly following the period and before the slash.
Examples of some categories are:
.
1 Annual Reports
.2 General Publications
.3 Bulletins
.4 Circulars
.5 LawsSlide16
Alex
US
C3
.4/2
:994
.
4
/2
In this example the number “4” indicates that this document is a circular.
Examples of some categories are:
.
1 Annual
Reports
.2
General
Publications
.3
Bulletins
.4
Circulars
.5
LawsSlide17
Alex
US
C3
.4/2
:994
.4/
2
The slash followed by either a number or letter indicates that a particular agency has created more than one series within the given category of documents.
The number “2” in this example indicates that the document belongs in this agency’s second series of circulars.
SuDoc ComponentsSlide18
Alex
US
C3
.4/2
:994
Document Item Number
This number will always be proceeded by a
colon “:”
This number represents a document’s individual identification number.
SuDoc ComponentsSlide19
Alex
US
C3
.4/2
:994
Examples of ID numbers
ID numbers could represent:
Publication year- 994 for 1994
Volume number- 1,2,3 etc.
Volume-item number 1-2, 1-3, etc.
SuDoc ComponentsSlide20
Alex
US
C3
.4/2
:994
:994
In this call number example, the item number “994” indicates that this volume is the 1994 volume
.
After the year 2000 all years in SuDoc are no longer abbreviated. For example, 2014 would be written in full as “2014” at the bottom of the SuDoc number.
SuDoc ComponentsSlide21
So what’s really important to know?Slide22
Understandably, no one can memorize what all of the various letters and numbers stand for.What we do ask is that you understand why certain items are shelved in their respective locations.
So what’s really important to know?Slide23
To review, this call number indicates that this is an Alexander library government document which belongs in the Superintendent of Documents collection.C represents the Department of Commerce. C3 further determines that this is from the Census Bureau.
In particular, this
volume is about 1994.
Our example
Alex
US
C3
.4/2
:994Slide24
Shelving in the SuDocs collectionSlide25
Before shelving a document in the SuDocs collection, make sure it is a SuDocs document.If it is a
SuDocs
document it will have the letters “US
” or “DOCUS”
preceding the call number.
Shelving in the
SuDocs
collection
Alex
US
C3
.4/2
:994Slide26
The authoring agency of the document is usually written on the front cover.The call number displayed should match the authoring agency of the document.
Is the document labeled correctly?
Alex
US
C3
.4/2
:994
C for Commerce Department
ED for Education Department, etc.Slide27
If the call number does not match the authoring agency, bring the document to a Collection Management staff member.Slide28
A certain document is authored by the Department of Labor. This means its call number should start with the letter “L”.Example
This document has the wrong call number.
Bring it to a staff member.Slide29
When shelving in SuDocs remember the following:Nothing comes before
Something
Letters
get shelved
before
numbers
Numbers are
always
treated as
whole numbersPunctuation marks such as periods, slashes, and colons indicate a
new series designationDates after a slash are filed before numbers after a slash.
Order of ImportanceSlide30
When shelving always compare documents in order of hierarchical importance.Remember, different hierarchical levels are separated by punctuation marks.
Order of ImportanceSlide31
Nothing comes before SomethingIf there are two items that are almost identical, look for the first difference between the two. In the example below you can see that one of the items has additional information in a section, and in the corresponding section of the other there is nothing. Therefore the item with nothing in the section comes before the item with something in the same section.
Order of Importance
US
C59
.11
US
C59
.11/2Slide32
Letters get shelved before numbers.If there are two items that are almost identical, look for the first difference between the two.In the example below, the first difference is the character after the slash mark. Letters are always shelved before numbers, so the Call Number with
“.11/a”
comes before the Call Number with
“.11/4
”.
Order of Importance
US
C59
.
11/a
:In8
/950-79
US
C59
.
11/4
:In2
/929-82Slide33
Numbers are always treated as whole numbersIn this example, the first difference is “.12” and “.112”.Because all numbers are treated as whole numbers in the
SuDocs
classification system, “.12” and “.112” are
NOT
decimals. Treat them as “12” and “112”. “12” comes before “112”, and that determines the order in this pair.
Order of Importance
US
C59
.12
US
C59
.112Slide34
Punctuation marks such as periods, slashes, and colons indicate a new series designation. In this example we see that the slash mark in the third section of the call number indicates that there is a second series to this set. The second series begins after the last book of the first series.
Order of Importance
US
C59
.11
v.80
US
C59
.11/2
v.4Slide35
Dates after a slash are filed before numbers after a slash.In this example we see that one of these call numbers apparently ends in a date, while the other ends in a volume number. Use careful
judgment
when determining if a number is a date or a volume number.
Order of Importance
US
Y4
.AP
.6/1
:D36/950
US
Y4
.AP
.6/1
:D36/2Slide36
When shelving in any collection, look for the first difference in call numbers to determine which SuDoc number should come first. The following are examples of two sets of call numbers and demonstrate how to work through a call number from top to bottom.
Final Examples for shelvingSlide37
Level 1 - Authoring DepartmentFinal Examples for shelving
“A” call numbers
are shelved
before “B” call numbers.
Alex
US
A3
.4/2
:994
Alex
US
B3
.4/2
:994Slide38
Within a Department lower numbers are shelved before higher numbers.Final Examples for shelving
3 is less than 11 and is shelved first.
Alex
US
C3
.4/2
:994
Alex
US
C11
.4/2
:994Slide39
Level 2 - Document CategoryThis level starts with a period.Shelve lower numbers before higher numbers.
Final Examples for shelving
Alex
US
D3
.4/2
:994
Alex
US
D3
.
14/2
:994
4
is less than
14
and is shelved first.Slide40
Level 3 - Series DesignationThis level starts with a slash.Shelve letters before numbers.Shelve lower numbers before higher numbers.
Final Examples for shelving
Alex
US
E3
.3/a-2
:994
Alex
US
E3
.3/2
:994
/a
is shelved before
/2
which is shelved before
/3
.
Alex
US
E3
.3/3
:994Slide41
Level 4 - Document Identifying NumberThis level comes after a colon.Shelve lower numbers before higher numbers.
Final Examples for shelving
Alex
US
G3
.3/2
:994
Alex
US
G3
.3/2
:995
:994
is less than
:995
and is
shelved
first.Slide42
You have completed the Superintendent of Documents Classification System online training program. Congratulations