Erik D Johnson Deputy ALD for Programs Science Advisory Committee April 4 2011 Science Program Goals 1 Very fast ramp up of science program 2 Continuous service to user community 3 Dramatically advanced capabilities and high productivity ID: 724343
Download Presentation The PPT/PDF document "NSLS-II Transition to Operations" is the property of its rightful owner. Permission is granted to download and print the materials on this web site for personal, non-commercial use only, and to display it on your personal computer provided you do not modify the materials and that you retain all copyright notices contained in the materials. By downloading content from our website, you accept the terms of this agreement.
Slide1
NSLS-II Transition to Operations
Erik D. Johnson, Deputy ALD for ProgramsScience Advisory Committee April 4, 2011Slide2
Science Program Goals:
1) Very fast ramp up of science program2) Continuous service to user community
3) Dramatically advanced capabilities and high productivity
Transition to NSLS-II operations involves evolution from NSLS operation and NSLS-II construction to NSLS-II operation, all the while continually hosting a large user community and renewing the scientific facilitiesMust develop a substantial number of beamlines and transition staff and users from NSLS ops to achieve maximum scientific productivity as soon as possibleRequires coordinated planning for a portfolio of activities
Science Capabilities at CD-4 and BeyondSlide3
NSLS-II Project
Defining Transition to Operationsfor NSLS-II Project and for NSLS-II Facility
CD-4
Projected Early Finish
Facility Transition to Operations Period
NSLS Operations
NSLS-II OperationsSlide4
Key questions for Transition to OperationsFrom several different perspectives ask:
What do you have? Validation of attainment of project scopeAnalysis of safety performance/ hazards Who is responsible for operating it?What organization accepts responsibility for operationsWhat is the span of their responsibilityWhat will it take to operate it?Operating procedures, training, documentationFinancial planning (Operation, Maintenance, Improvement)Slide5
Approach
Many elements moving in and out of portfolioEstablish framework for integration of portfolio: Facility Transition to Operations (FTOP)Standard process for transfer of projects to facility operationsDefine interfaces, interdependencies and coordination requirements
TOP documentation specific to each project: Project Transition to Operations (PTOP)
Work under umbrella of standard process and feed into FTOPTailor PTOP documents specific to needs of each projectSlide6
Facility Transition to Operations Plan (FTOP)
Programmatic transition of entire NSLS-II facilityA comprehensive plan to manage the smooth integration of the transitions from construction to operations (NSLS-II, NEXT, NxtGen, NIH, etc) and from operations to decommissioning (NSLS) for the entire NSLS-II Facility during the years FY12 to FY15Describes facility goalsIdentifies and integrates transition activities (scope)
Including planning assumptions
Aligns schedule and key milestonesIdentifies interfaces, interdependencies, and coordination requirementsDocuments overall resource plan Describes organization and managementCatalogs supporting documents Draft prepared – to be kept current through out transition periodSlide7
NxtGen Transition to Operations
Relationship of TOPsFTOP: Coordination of Portfolio
Integration and alignment of projects
Operations organizationFinancial planning (Operation, Maintenance, Improvement)PTOP: Project CloseoutOutlined for NSLS-II in PEPRequired by DOE O 413.3 prior to CD-4Validation of attainment of project scope
Analysis of safety
performance & hazards
Operating
procedures, training,
documentation
Photon Sciences Portfolio Facility Transition to Operations Plan
NEXT Transition to Operations
NSLS-II
Project Transition to Operations Plan
Children
(Project TOP
)
Parent (Facility TOP)Slide8
DOE G 413.3-16 Project TOP elementsSuggested elements (not requirements)
Facility Support, Op’n & Maint TrainingEMS and QA Documentation PlanSafeguards and Security Documents
Permits/Licenses
Authorization and NotificationProject Transfer to OperationsBusiness FunctionsProject Information and Records TurnoverTransition to Operations ReportingUser/Operating Staff PlanningLessons Learned
Project De-staffing Plan
Project Description
Planning Management
DOE Orders and Guidance
Key Transition Phase Steps
Strategy
Operation Cost
Organization/Stakeholder Interface
Transition Team
Configuration Control
KPP’s and Completion criteria
Schedule and Key Milestones
Readiness ReviewsOperations and Maintenance ManagementMost items are well defined and in many cases well advancedItems most in need of further development relate to operations (FTOP elements in our approach)Slide9
NSLS-II Project Transition to Operations
Planning documents for Installation and commissioningBORE planConventional Facilities Commissioning PlanInfrastructure Systems Operations & Maintenance Responsibilities Accelerator Commissioning PlanTask Force on Commissioning of Accelerator Complex
Linac Commissioning Plan
Booster Commissioning PlanBeamline Readiness PlanSafety Documents in preparationLinac Commissioning Safety Assessment Document (SAD) & Accelerator Safety Envelop (ASE)Booster Commissioning SAD & ASEStorage Ring Commissioning SAD & ASEAbove 3 will be combined to form NSLS-II Operations SAD & ASESlide10
Integrated Transition Management Team
Integrated Transition Management Team (ITMT)Develop & manage transition plans and documentation
Ensure all interfaces are identified, defined, and managed
Ensure ES&H and QA goals are achieved for transition activitiesSupport the preparation, review, and approval of project documentation, including closeoutIdentify and manage transition related risks and issuesCore members appointedAesook Byon, Diane Hatton, Steve Hoey, Erik JohnsonITMT will form working groups and task forces for particular topical areas
BORE, Installation, Commissioning, ARR
Will draw from Photon Sciences Directorate and more broadly when needed
Erik Johnson appointed overall Facility Transition to Operations Manager
Lead the ITMT
Point of contact for matters relating to implementation of transition
Hold regularly scheduled transition meetings
Keep PSD management informed in timely mannerSlide11
Authorization Basis Processes
That assure all hazards are identified and controlledAll necessary documentation is in placeFacilities are complete and turned overEquipment is installed and operationalAll staff is properly trained and qualifiedDefines the envelope of safe operation/commissioning
Phased Commissioning (Linac, Booster, Storage Ring, Final Ops)
Applies to documentation, readiness reviews & commissioningResources identified to coordinate the processesMilestones for each module are defined in scheduleSlide12
Achieving Authorization BasisSlide13
Authorization Process for each Module
Steps in each of the four modules are essentially identical:Complete necessary BORE’sInstall and test equipmentEquipment/Instrument Readiness Reviews Develop and obtain approval of Authorization Basis DocumentationDevelop Authorization Plan
Implement operational controls (training, procedures,
etc)Develop specific commissioning plansAccelerator Readiness ReviewBegin commissioning/final opsSlide14
Beneficial Occupancy & Installation
LOB 1 Phase 96/1/12LOB 2 Phase 85/1/12
LOB 3 Phase 10
6/29/12 Phase 23/23/11Phase 35/18/11
Phase 1
2/1/11
Phase 5
9/27/11
Phase 4
6/2/11
Phase 7
2/9/12
Phase 6
11/28/11
Successful BORE’s required to allow installation of technical equipment
10 BORE’s broken into logical construction phases
First BORE completedNow every month or two until 6/12Slide15
Conventional Facilities Transition Activities
Integrating Operations & Maintenance (O&M) organization (BNL Facilities & Operations) in start-up and commissioningEventual stewards gain experience with equipmentEquipment vendors interface with ultimate ownersVerify technical performance is achievedIndependent Commissioning Contractor Internal design and O&M staff involved in validation
Oversee occupancy/ASD installation phase operational requirementsSlide16
Accelerator Installation Status
Installation schedule 95% complete, including resource loadingSurvey work occurring full timeSite access plan & PPE requirements establishedWork control coordinators all completed trainingTemporary cages for staging are completed
P1 utility piping about 40% complete
P1 cable tray ~40% completeElectrical installation under wayAssigned riggers and electricians in placeTechnical installation supervisors for each ASD group assignedSlide17
Authorization Basis Documents
Accelerator Safety Envelope (ASE) defines the “envelope of safe operations”Safety Assessment Document (SAD) provides the hazards analysis and supporting criteria for the ASESAD and ASE developed for each phaseFollow DOE Order 420.2BPreliminary SAD (for CD-3) approved by DOE 2008Final LINAC Commissioning SAD and ASE complete and currently in review stageSlide18
Accelerator Commissioning and Operation AuthorizationSlide19
Accelerator Readiness ReviewsSuccessful ARR’s are required for permission for Accelerator Commissioning
Four ARR’s will be conducted as per Authorization Bases Strategy (LINAC – 11/11, Booster – 12/12, Storage Ring – 05/13, Final Ops – 08/13)ARR Process is well defined in DOE 420.2-1Systems and procedures established to address credited controls (SAD and ASE), documentation requirements, and personnel qualificationNot a facility inspection
BORE will address facility space readiness
Equipment/Instrument review process will address equipment installation readinessNSLS-II ARR Coordinator assignedARR Team appointed three to four months prior to first scheduled ARRWill be a mix of BNL, BHSO and external expertsMost review accomplished before site visit (website, conference calls)On-site ARR when we are READY“An ARR is not a method for achieving readiness, but for
verifying
it.” (DOE G 420.2-1)
Maximum one week on siteSlide20
Beamline Readiness at CD-4
Beamline subsystems installed and tested (without beam), including enclosures, beam transport, personnel protection system (PPS), and associated equipment protection system (EPS), utilities, & controls systemsMain beamline optical systems installed and associated mechanics testedDiagnostic instrument installed at endstation to enable beamline commissioningBeamline safety configuration review & walkthrough completedBeamline readiness report submitted to Experimental Facilities DirectorSlide21
Project Performance and Completion Criteria
Defined in the Critical Decision Approvals and also refined inGlobal requirements Document Defined minimum goals for each stage of commissioning, prerequisite to starting next stageStart-up Test Plan Defined criteria for completion of commissioning stagesNSLS-II Project Key Performance Parameters
Key Parameters
PerformanceConventional FacilitiesBuilding Area>340,000 GSF
Accelerator Facilities
Electron Energy
3.0
GeV
Stored Current
25
mA
Experimental Facilities
Beamlines
installed and ready for commissioning with X-Ray Beam
6Slide22
NSLS-II Project Closeout Report
Target date: October 2014Technical, scope, cost and schedule baseline accomplishmentsFinancial closeout, including a final cost reportCloseout approvalsContract closeout statusAdjustments to obligations and costs
Photographic documentation
Baseline change control logSlide23
SummaryFramework established for FTOP and PTOPs
Integrated Transition Management Team establishedNSLS-II PTOP well defined and advancing on scheduleAuthorization processes well defined and on scheduleCoordinators and working groups identified and in placeBORE process underwayInstallation and Commissioning Plans well developedARR team to be established in FY11Starting to prepare for project closeout