General CDC Guidance for Use of Federal Funds to Provide Incentives to - PDF document

1 1 General CDC Guidance for Use of Feder
1 General CDC Guidance for Use of Federal Funds to Provide Incentives to Support COVID19 Response Background Recognizing f incentives an sometimes Recipients must submit proposed incentive plans to the p o Describe the proposed incentive in detail, such as discounts, gift cards, or other tangible itemsSpecify both the amount of individual incentives and the expected total cost of the incentiveeffort. o o Define the qualifications to receive an incentive. The incentive plan needs to include what theindividuals who will receive the incentive must accomplish to receive it. Include considerations o Stipulate that no known federal, state, or other legal barriers exist. o escribe the method of tracking the storage and distribution of the incentives, including thesafeguards that will be in place to prevent misuseor abuse. o Explainhow unused incentives will be manage. For example, the monetary balance of any ncentive plans must be reviewed and approved o rogrroject officers o Division leadership, o ffice of Grants Servicesto ensure it complies with grants management policies, and o ffice of eneral Counsel as necessary General CDC Guidance for Use of Federal Funds to Provide Incentives to Support COVID19 Response2 Following CDC review, CDC will notify recipients regarding the outcome of the review. Recipients must comply with appropriatejurisdictional and other potential federal restrictions or requirements related to the provision of the incentives ncentives are not and should not be portrayed as an endorsement by HHS or CDC of any company, or its goods, services, or policiesassociated or affiliated with the incentive. For example, when an incentive is funded by a CDC grant, a generic giftcard would more clearly separate the incentive from appearing to be an endorsementversusa card that be used only at a specificcommercial outlet. To the extent practicable given the proposed incentive, recipients should clearly articulate thislack of endorsement. CDC willfile approved incentive plans GrantSolutions as part of recipients’ official grant records. GeneralIncentivesOverview of Four CDCFunded ProgramsThese are broad notes; refer to individual funding sources for specific details. Immunizations All IP191901 COVID19 supplements except Addendum to COVID19 Vaccination Supplement 4 May 2021 pidemiology and Laboratory Capacity (E) CK191904 (may also be available under ELC core funding)Crisis ResponseTP18(2020 FundingOnlyTribal SupportOT20 Are incentives allowable? for emphasis on high-risk, underserved populations and for nsuring equitable access Yes (Not under 2021 funding for workforce development) Yes PriorCDC approvalrequired? (use provided template) (use provided template) Yes (no formal template) Yes (no formal template) Maximum value of incentives? No specif limits; value must be justified in plan No specif ic limit s ; value must be justified in plan Approximately Examples of allowable icentives Generic gift cardsstore vouchersfare cards for transportation; and gas cards. Examples of unallowable incentives Cash ; lottery tickets or games of chance ; alcohol ; drugs ; entertainment expenses ; food ; commemorative or promotional itemsand gift cards that may appear to endorse a vendor . General CDC Guidance for Use of Federal Funds to Provide Incentives to Support COVID19 Response2 Following CDC review, CDC will notify recipients regarding the outcome of the review. Recipients must comply with appropriatejurisdictional and other potential federal restrictions or requirements related to the provision of the incentives ncentives are not and should not be portrayed as an endorsement by HHS or CDC of any company, or its goods, services, or policiesassociated or affiliated with the incentive. For example, when an incentive is funded by a CDC grant, a generic giftcard would more clearly separate the incentive from appearing to be an endorsementversusa card that be used o

2 nly at a specificcommercial outlet. To t
nly at a specificcommercial outlet. To the extent practicable given the proposed incentive, recipients should clearly articulate thislack of endorsement. CDC willfile approved incentive plans GrantSolutions as part of recipients’ official grant records. GeneralIncentivesOverview of Four CDCFunded ProgramsThese are broad notes; refer to individual funding sources for specific details. Immunizations All IP191901 COVID19 supplements except Addendum to COVID19 Vaccination Supplement 4 May 2021 pidemiology and Laboratory Capacity (E) CK191904 (may also be available under ELC core funding)Crisis ResponseTP18(2020 FundingOnlyTribal SupportOT20Are incentives llowable? or emphasis on high-risk, underserved populations and for nsuring equitable access Yes (Not under 2021 funding for workforce development) PriorDC approvalrequired? use provided template) (use provided template) Yes (no formal template) Yes (no formal template) Maximum value of incentives? No specif limits; value must be justified in plan No specif ic limit s ; value must be justified in plan ApproximatelyExamples of llowable incentivesGeneric gift cardstore vouchersfare cards for transportation; and gas cards. Examples of unallowable incentives Cash ; lottery tickets or games of chance ; alcohol ; drugs ; entertainment expenses ; food ; commemorative or promotional itemsand gift cards that may appear to endorse a vendor . 1 General CDC Guidance for Use of Federal Funds to Provide Incentives to Support COVID19 Response Background Recognizing f incentives an sometimes eful tool to tart, expedite, or complete approved activities, CDC supportsertainircumstances,use federal funds ffer incentives t support the OVID-19 responsehis includencentives 9stingvaccination efforts. The f CDC r incentives equires iorapprovCDC.hisoffers gency n opportunity consider the oposed request; its lignment with the purpose, authority, andrelatedgrant regulations; aconnectiotated need.viewocessmitigateany potential misuse or abuse ensureccountabilityr taxpayer dollars.This document provides a general overview of CDC guidelinesach funding program has specific guidancethat should be followed accordingly.Seethe table at the end of the document for links to specific program guidance. GeneraGuidelines Recipients must submit proposed incentive plans to the project officers for reviewand approvalconsistent with the guidance issued for the respective awardroposals must address the followingelements for CDC to determine allowability under the specific award. o Describe the proposed incentive in detail, such as discounts, gift cards, or other tangible itemsSpecify both the amount of individual incentives and the expected total cost of the incentiveeffort. o Describe the projected impact of these incentives. How will the incentives increaseparticipationgenerally, and why they are expected to encourage a specific population? Is thereevidence to suggest the desired result will be achievedby uing the proposed incentive? Willthe incentives be targeted and tailored to otherwise hard-to-reach communities? o Define the qualifications to receive an incentive. The incentive plan needs to include what theindividuals who will receive the incentive must accomplish to receive it. Include considerationsto ensure equity within the specific community(ies). o Stipulate that no known federal, state, or other legal barriers exist. o escribe the method of tracking the storage and distribution of the incentives, including thesafeguards that will be in place to prevent misuseor abuse. o Explainhow unused incentives will be manage. For example, the monetary balance of anyunused gift cards must be refunded to the grant. Health departments are responsible for thedisposition of any unused cards. ncentive plans must be reviewed and approved o rogrroject officers o Division leadership, o ffice of Grants Servicesto ensure it complies with grants management policies, and o ffice of eneral Counsel as necessar