in RSA Paul A Ferry pferryazdesgov 6023099438 Statewide Home Modification Construction Coordinator 1 Initial Planning Counselor Conducts a Home Visit with the client Identify barriers in the home ID: 491454
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Home Modification Process in RSA
Paul A. Ferry
pferry@azdes.gov
602-309-9438
Statewide
Home Modification
Construction CoordinatorSlide2
1. Initial Planning: Counselor
: Conducts a Home Visit with the client:
- Identify barriers in the home
- Identify client strengths
- Determine level of expertise required to complete evaluation
-
Determines Rental Eligibility
Counselor uses the:
AT-Home Modification Planning Tool
- To match client need with Evaluators.
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2
. Counselor
:
Uses the
AT-Home Modification Planning Tool
to determine the appropriate evaluator(s).
Types of
Evaluators:
- AT-IT Ergo/PH Licensed Therapist incl. ECU’s or EADL’s
- AT-Ergo/PH Licensed Therapist or
- AT-Ergo/PH Other Product Specialist or
- AT-Ergo/PH Other Qualified Evaluator
Counselor
– forwards
AT-Home Mod Planning Tool
to Home Modification (HM) Coordinator.
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3. Counselor: Plans Evaluation service on ILP/IPE: “AT-Home Modification Assessment”, plans adequate hours for evaluation and follow up to complete tasks.
If
ECU’s/EDALS
(Electronic Control
Units, Electronic Aids to Daily Living)
are needed, recommend scheduling Staffing with AT Specialist and ECU Evaluator.
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4. Purchasing Technician (PT):1. Researches procurement policies regarding service
2. Reviews file to insure that all required information is in the client’s Electronic Case Folder (ECF)
3. Secures all approvals
4. Creates authorization and sends to Evaluator(s) and HM CoordinatorSlide8
5. Evaluator: Evaluator contacts HM Coordinator for home visit to determine accessibility needs.
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6. AIB Invoice Scanning Unit: Invoice and Evaluation are received from Evaluator(s) by mail or email and are Date Stamped and entered into the ECF.Slide10
7. AIB sends a TASK to Counselor: With case note descriptor, “Inv. Ready for Review: Auth
#
Mn
/
Yr
:”
(Tasks are created from a Case Note Footer found at the bottom of an authorization that includes a scanned invoice.)
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8. Counselor: Receives “Inv. Ready for Review” task. Counselor must check for Invoice and Evaluation in client’s ECF. Counselor sends a Task to the HM Coordinator that the Evaluation is in the ECF for review, Invoice “
OK to Pay
”.
Counselor advises HM Coordinator when to proceed with
Project Pricing form.
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9
. HM Coordinator:
Creates
Project Pricing form
from Evaluation. (
Project Pricing
form
eventually goes to Contractors for job pricing).
Project Pricing form
is sent to Counselor & Evaluator for review and approval of specifications. Once approved, HM Coordinator contacts client and verifies items on
Project Pricing form
and sends to all contractors within the applicable County (Competitive bidding).
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10
. HM Coordinator:
Chooses Contractor based on Competitive Pricing and skill set, forwards
Project Pricing form
to Counselor. Counselor reviews pricing and can proceed with planning the “AT-Home Modification” service on ILP/IPE. Client must be in Status 13 to receive service.
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11. Counselor: Plans the Home Modification service per Project Pricing form
.
Sends a request to Home Modification Coordinator for contractor
Award letter
for the ECF, sends a task to PT to authorize service.
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12. HM Coordinator: Sends Counselor Award letter.
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13. Purchasing Technician (PT):
Creates authorization and sends to
Contractor and HM Coordinator for
“AT-Home Modification” service.
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14. Contractor/Vendor: Receives Authorization, Schedules project within 2 days of receiving Auth
, Notifies HM Coordinator and Counselor of schedule. Contractor proceeds with Home Modification (Evaluator may be called in for specific placement of Grab Bars and prescribed Durable Medical Equipment prior to completion). Contractor completes HM project, client and contractor sign
Home Modification
Completion
Report
and Contractor sends
Home Modification
Completion Report
, photos of
completed report,
and Invoice to AIB.
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15. AIB Invoice Scanning Unit: Invoice, Reports, and photos are received by mail or email and are Date Stamped and entered into the ECF.
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16. AIB sends a TASK to Counselor:
With case note descriptor, “Inv. Ready for Review:
Auth
#
Mn
/
Yr
:” (Tasks are created from a Case Note Footer found at the bottom of an authorization that includes a scanned invoice.)
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17. Counselor: Receives “Inv. Ready for Review” task. Counselor must check for Invoice, Photos, and Home Modification
Completion
Report
in client’s ECF. Counselor sends a Task to the
HM
Coordinator that the
Home Modification
Completion
Report
is in the ECF.
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18. HM Coordinator: Verifies Home Mod Project is completed, signs and sends
Counselor
Home Modification
Completion
Report
for Counselor’s signature.
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19. Counselor: Signs and Scans
Home Modification
Completion
Report
into ECF. This is the supporting report documentation to then “OK to Pay” invoice.
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20. Payment Unit:
Reviews payments, approves and batches.
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21. Finance and Budget Unit:
Pick up and mails Warrants.Slide28Slide29Slide30Slide31Slide32Slide33Slide34Slide35Slide36Slide37Slide38Slide39Slide40Slide41Slide42Slide43Slide44Slide45
http://www.youtube.com/watch?v=08D7dRA5uPM Power Stand-AidSlide46
http://www.youtube.com/watch?v=4YdyCc0mhNU ADL SPA by Best BathSlide47
Video of Best Bath Oasishttp://www.seatedshower.com/Slide48Slide49Slide50Slide51Slide52Slide53Slide54Slide55Slide56
Thank You.Any Questions?Have a Nice Day!