Yuba College Curriculum Committee Training: - PowerPoint Presentation

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Yuba College Curriculum Committee Training:Basic Information

Friday, August 21, 2020

The Curriculum CommitteeTitle 5 requires colleges to establish a committee to ensure compliance of all curriculum

before

it goes to Board of Trustees (BoT) or state for

approval.

Title 5 section 55002 specifically mentions the curriculum committee as one that includes faculty and may be a committee of the academic senate.

Curriculum Committee Membership

At Yuba

College, the Curriculum Committee is a

standing committee of

the Academic

Senate. It is responsible for ensuring the quality, currency and planning of the College curriculum.

Membership includes:

2 faculty

Curriculum Coordinators

selected

through FAYCCD’s

Contract

Coordinator

process (One is the Co-Chair; the other is the technical support.)

Faculty division reps appointed by

Senate (

2 Faculty at L

arge, 1

Counseling,

2

CTE,

1 Fine Arts, 1 HPE, 1 Language Arts, 1 MESH, 1 Social Science, and 2 Adjunct)

Vice President of Instruction (serves as the Co-Chair)

and

3 Administration Representatives

Recorder (non voting)

Resources:

District

Curriculum

Analyst/Articulation (not on our Charter)

Financial Aid Director

Curriculum Committee Purpose

Under the purview of the Academic Senate, recommends the future direction of educational program and curricula offerings of the College.

Promotes development of curricula and courses that meet the identified needs of the students, community, regional work places, and global society.

Ensures that general education and associate degree requirements are appropriate to meet the goals of the College and the needs of students and the communities the College serves.

Purpose Continued…Determines the appropriateness of new and revised course or educational program proposals for departments or disciplines.

Ensures the quality, consistency, integrity, and feasibility of the College curriculum.

Ensures compliance with statewide educational policy and articulation with other educational institutions.

Ensures that all Course Outlines of Record are updated every five years.

Ensures that courses that have not been offered in more than three years and degrees and certificates that have not been awarded in more than five years are inactivated.

Purpose Continued…Assists department faculty in completing appropriate Transfer Model Curriculum (TMC), obtaining Course Identification Number (C-ID) approval, and submitting Associate Degree for Transfer (ADT).

Establishes and monitors the work of subcommittees.

Examines topical instructional issues of major importance to the College

Trains faculty in the use of eLumen.

Curriculum Management System

In Fall 2020 YCCD will transition from CurrIQunet Meta to eLumen for a more integrated curriculum management system. (More training

is coming

soon!)

Reverse engineered to contain fields or prompts to attach all information and supporting documentation we need to be in

compliance

Serves as a repository for curriculum, documentation of compliance for state and ACCJC, and mechanism for facilitating and archiving the approval workflow

Users have specific levels of permissions

Faculty have discipline originator/reviewer rights in areas for which they have min quals

CC division reps have temporary access to fields in their division that lack FT faculty

Counselors have both discipline rights to COUNS, and review rights for all curriculum

The Curriculum Approval

P

rocess

Proposal

Origination

Discipline faculty with min quals (or designated division rep) creates/submits proposal

Department Review

Dep

. members

(

FT/PT), Counselors

, and area

Dean notified to

review

and comment

CC Coordinators and Curriculum Specialist review

CC Co-Chair

moves

curriculum to

next stage

Committee Review and Approval

CC

members receive notification to review

and leave commentsIf significant edits needed, Co-Chair sends it back to originator; if not, proposal is voted on. If approved, moves to consent agenda for another vote

State Approval

Curriculum

Specialist completes approval process and sets effective term once proposal receives state approval or chaptering and control number if needed.

Board Approval

Approved curriculum sent to Board of Trustees

Curriculum Specialist

moves

curriculum forward

to next stage after

BoT

approval

The Process Can Be A Little M

ore

C

omplicated (Sometimes

)

Departmental disagreements

Faculty wait to make changes requested by CC

Proposal just misses cutoff for

Board of Trustees approval

and waits another

month

Proposal is missing data/inaccurate and is rejected by state

Board approval expires before proposal is submitted to state (waiting for supporting docs)

CTE - needs advisory committee and regional consortium

minutes

Transfer - courses wait for C-ID, IGETC, etc

.

To Schedule A Course, It Must

H

ave:

A Course

Control Number (CCN)

from the state Chancellor’s Office – generated at State Approval level

An Effective

term <6 years old

– monitor in program review, see COR (course outline) for effective term

“Active” status in the Curriculum management system and Colleague

– approved curriculum goes active on Aug 1 for Fall, January 1 for Spring

Be

published

in

college catalog

or addendum

And, if the course is

DE

:

Course must be approved by Curriculum Committee for DE on COR (course outline)

Instructor must be trained for DESection/course shell must be reviewed by DE Committee for CVC-OEI rubric complianceBest practice: Don’t plan to offer courses intended for GE/transfer until approved for University of California Transfer Course Agreement (UC-TCA), Intersegmental General Education Transfer Curriculum (IGETC), California State University General Education-Breath (CSU GE-B), Common Course Identification ( C-ID), etc. (Timelines of these approvals will be provided in another training.)

Your Role As A Curriculum Committee Member in Committee

Review

Content review

looks at the appropriateness of the content, objectives, SLOs, assignments, etc. to the discipline.

Discipline faculty do content review and leave comments for CC members to see

CC members trained to looked for specific things in content:

Assignment of a discipline, min qualifications

Avoiding duplication of existing curriculum

Appropriateness to college mission

Integration of elements of COR (content, objectives, assignments, etc.)

Justification for advisories, requisites, GE petitions, DE modalities

Technical review

ensures complete data,

compliance

, and consistency

Completed by CC members,

Co-Chairs

, and

Curriculum Specialist

With What Do We

N

eed

T

o

C

omply?

Legislation: CA Education Code: statute, determined by legislature

Regulations: CA Code of Regulations, Title 5: interprets Ed Code into regs, determined by BOG

Program and Course Approval Handbook (PCAH): Establishes specific guidelines for implementing Title 5, developed by Chancellor’s Office with CCC Curriculum Committee (5C)

Chancellor’s Office Guidelines: Memos and legal opinions to further clarify compliance with regs

ASCCC papers and reference guides: Provide faculty-derived best practices in many areas; develop Minimum Qualifications list

More Compliance….

Laws:

Federal Financial Aid

Title IX, etc.

section 508, ADA

Brown Act

College and District policies:

College mission/master planning

District BPs, APs

Committee Operating Agreement approved by local senate

Transfer institutions:

C-ID descriptors

Articulation agreements

CSU/UC: UC-TCA, IGETC, CSU GEB

Industry and Regional factors:

CTE advisory committees

Regional Consortia

LMI

Compliance And Quality Impacts:

Approval:

Certification and correct data for COCI speed up the process

Apportionment:

Title 5 (§§ 55100, 55130) now gives the Chancellor’s Office the authority to “limit or terminate the ability of a district to offer [curriculum]… until such time a district demonstrates compliance with all requirements for certification.”

Articulation:

Curriculum is evaluated for quality by transfer institutions, C-ID, and external regulatory bodies.

Accreditation:

Standard IIA3, among others, requires certain elements for courses, including Student Learning Outcomes, resources, etc.

Access:

Ultimately, quality assurance matters for the students. When faculty design good curriculum, students have access to courses and programs that are current, cohesive, and clear about goals and pathways.

How Do We E

nsure

C

ompliance

?

Our curriculum management system is designed to include all requirements of COCI, PCAH and Title 5

Includes comprehensive Curriculum Development and Approval Guide for the district

CC members review all of the fields (technical and content review) for compliance and quality.

Review comments are documented in our curriculum management system

Ongoing professional development for committee members,

Curriculum Institute, ASCCC regional mtgs, committee retreats

State Approval:Curriculum Streamlining And Local Certification

Complaints about lengthy approval process and “the queue on Q Street” led to curriculum

streamlining

at the CCC Chancellor’s Office.

State approval is now

much faster

, but burden is on colleges to

certify

that all curriculum is compliant with Ed Code, Title 5, and PCAH.

October each year - colleges certify that all curriculum is compliant

Signed by College Pres, Vice Pres, Academic Senate Pres, Curriculum Co-Chair

Colleges that certify are eligible for “auto” approval of

:

Chancellor’s Office still reviews all ADTs (new and revised

all credit and noncredit courses

modified credit programs (

except ADTs

)

Chancellor’s Office still reviews all ADTs (new and revised

new credit programs with “local” goal (not CTE or transfer)

CTE programs that are C-ID aligned (model curriculum)Noncredit CDCP certificates, except short-term vocational

What Are We C

ertifying

?

Course hours and units are correct in accordance with CCCCO Course Calculations;

The college/district course outline of record has been approved by the District Governing Board;

The college has developed local policy, regulations, or procedures specifying the accepted relationship between contact hours, outside-of-class hours, and credit for calculating credit hours to ensure consistency in awarding units of credit;

Credit cooperative work experience plan has local board approval and is on file;

Credit and noncredit courses and programs that are submitted to the Chancellor’s Office Curriculum Inventory (COCI) system are accurate and compliant with California Education Code, California Code of Regulations, title 5, and the current CCCCO Program and Course Approval Handbook (PCAH);

Credit and noncredit programs have the required attachments in accordance with the current CCCCO PCAH; and

Mandatory training for curriculum committees and responsible administrators regarding curriculum rules and regulations to ensure compliance ((CCR, §55002(a) (1)).

Financial Aid Implications(For Students To R

eceive

M

oney)

Courses + programs must have state approval and be listed in COCI (Curriculum Inventory)

COCI needs to match exactly with catalog, eLumen, and Title IV Federal Financial Aid PPA (Program Participation Agreement)

Degrees eligible for FA if approved according to regs with supporting documentation of CTE or transfer goal

For certificates (other than IGETC/CSU GEB) to be eligible

Certificate must lead to gainful employment in recognized occupation

At least 600 clock hours, 16 semester credit hours AND 15 weeks of instruction

DE Courses must show regular, effective contact - otherwise, considered correspondence courses and not eligible for FA

AcronymsAAM -

Articulation Agreement

by

Major

ACCJC - Accreditation Commission for Community and Junior

Colleges

ADT - Associate Degree for Transfer

ASCCC - Academic Senate for CA Community Colleges

ASSIST - Articulation System Stimulating Interinstitutional Student

Transfer

CB - Course Basic (Codes)

CCCCO - CA Community Colleges Chancellor’s Office

CDCP - Career Development and College Preparation

C-ID - Course

Identification Numbering

S

ystem

CIO

- Chief Instructional Officer

CIP - Classification of Instructional Programs

COCI - Chancellor’s Office Curriculum InventoryCOR - Course Outline of RecordCSU GE-B- CA State Univ. General Education-BreadthCTE (or CE) - Career Technical EducationDE - Distance EducationGE - General EducationIGETC-Intersegmental General Education Transfer CurriculumLMI - Labor Market InformationMIS - Management Information Systems

MQ - Minimum Qualifications

OER - Open educational resourcesPCAH - Program and Course Approval HandbookSOC - Standard Occupational Classification

TMC - Transfer Model Curriculum TOP - Taxonomy of ProgramsUC-TCA - Univ. of CA Transfer Course Agreement

More InformationCurriculum Committee Website:

(updates in progress)

Committee

meetings, agendas, minutes, purpose statement

Local policies

Curriculum Development and Approval Guidelines

Resource Links - more on eLumen coming soon

!

Program and Course Approval Handbook 7

th edition

(known as the PCAH)

https://www.cccco.edu/-/media/CCCCO-Website/Reports/CCCCO_Report_Program_Course_Approval-web-102819.ashx?la=en&hash=8E54C44CB97423B024D18C7AB13C456F91FB03E3

Next Training:The Course Outline of Record