Transit Agency Status FY 2011-12

Transit Agency StatusFY 2011-12

Current Financial PositionCurrent OperationsService Statistics/TrendsFunding Statistics/TrendsOther Information/AssumptionsCapital Status Review

1

Current Financial Position:Reserves/Retained Earnings

Source

Balance

Lottery

MATP

MH/MRArea Agency on AgingOther State $N/AOther Local $N/A

2

Current Financial Position:

Level of Short-Term Debt/Loans—Identify each line of credit (excludes long-term bond financing)Name of Financial Institution

Amount of Available Credit

Interest Rate

Current Credit in Use

Vehicle Loans$252,612Rate of Libor plus 2.38%

3

Current Financial Position:Accounts Payable – Past due 90 days and over

Accounts Receivable – Past due 90 days and overVendor

Amount Past Due

Estimated Pay Date

N/A

N/AProgram/AgencyAmount Past DueDate RequisitionedEstimated Pay DateAdult Day Care CC

$20,697

2010-2011

They are paying each month on it

C&K Solutions

$448.40

July 2011

Working with them to pay

4

Current Operations:Staffing LevelContract Provisions

HealthcarePensionFuelFaresOther major factors producing cost increases above inflationCost Savings Initiatives5

Staffing Level/Org Chart

6

Labor Provisions

Term of current union contract ________ to __________Drivers

Current

2012-13

Starting wage

$11.90 per hour$11.90Top wage$13.80 per hour$13.80Average wage$12.65 per hour$12.65Contract wage increaseN/A

N/A

Job Classification

Number- Full Time

Number-Part Time

Drivers

89

6

Mechanics

3

Dispatchers

2

Clerical

4

Customer Service Reps

4

Schedulers

3

7

Important Labor ProvisionsUse of part-time employees

We use them to cover the busiest times of the day or they only work 2 or 3 days a weekNumber/percent of “split shift” driversWe have 13 drivers that work a split shift. Usually 6AM-9:30 and 2:30PM-5:30OvertimeWe have dropped from 4.83 hours per employee to 3.32 hours per employee to control costsOutsourcing We contract with Rainbow cab to take seniors to the airport and do some senior shared rides in and around the West Chester Pa areaOther8

Healthcare

Describe any proposed changes and the estimated financial impacts.

Union

Non-Union

Basic Coverage

Current$383.70FY 2012-13Possible 10% +Employee ContributionsCurrent

$115.11

FY 2012-13

n/a

Co-Payment

Current

PCP $30

Specialist $50

FY 2012-13

9

Pension

Union

Non-Union

Employee Contributions

Current

Up to 50% not to exceed $16, 500FY 2012-13N/AMinimum Age to Qualify for RetirementCurrent

May withdrawal without penalty at 59 1/2

FY 2012-13

N/A

Minimum Number of Years to Qualify for Retirement

Current

Age 65

FY 2012-13

N/A

Minimum Number of Years to be Vested

Current

6 year vesting schedule

FY 2012-13

10

Pension:Describe any proposed changes and the estimated financial impacts. No changes to the plan are being discussed at this time.

Provide a status of the degree to which the pension funding is funded. If not fully funded please provide your strategy to fully fund pension.11

Fuel:Current Cost per Gallon

Contract rate or market rate? Market Rate $3.89 Fuel/ $4.12 DieselTerms of contract (if applicable)Projected Cost per Gallon and Basis for ProjectionContract rate or market rate?Market Rate. Looking for it to spike during the summer at$4.25 and then hopefully work its way back down to current pricesTerms of contract (if applicable)12

Shared Ride Fares:Date of Last Fare Increase

July 2010 was the last fare increaseCurrent Average fare$17.25 Senior Fare / $21.74 Non-Senior FareSponsorship arrangementsWe have several different waivers. Most coming from the MH sector where various places pay for the co-pay through funds already received to them for transportationPlanned ChangesDate of planned increase N/A

Estimated average fare

Sponsorship arrangements

Describe Fare Policy

Fares are based off of mileage. Actual Fares are listed below in the note section13

Other Major Factors Producing Cost Increases Beyond Inflation:

Factors

Current Amount

Projected Future Amount

Explanation

Driver shortagesForcing us to still work some drivers 5 days a week hitting overtimeMaintenance Parts for vehicles are on the rise year after yearAdministrative Costs

Doing more and more work for reporting and billing purposes then ever before

14

Cost Savings Initiatives:

Initiative

Current Cost

Planned Action and Implementation Date

Projected Savings

OvertimeWe have cut virtually all office overtime and are putting all drivers on a 4 day work week.Over $600,00 annually Admin. Staff ReductionWe have laid several people off$150,000Reducing vehicles on the road

We have been taking tours off the road and filling our buses up more while maintaining OTP

TBD

15

Shared Ride Funding

FY 2010-11

FY 2011-12

FY 2012-13

FY 2013-14

FY 2014-15Operating Expense6,864,1336,893,5586,849,7886,879,3746,911,887Passenger Revenue440,806

470,844

488,770

492,786

494,402

Lottery

2,470,919

2,532,878

2,564,539

2,577,362

2,590,248

MATP

2,868,376

2,788,922

2,719,199

2,713,761

2,708,333

Other

884,077

912,294

920,088

928,263929,694

Balance

(199,955)

(188,620)

(157,192)

(167,203)

(189,210)

16

Shared Ride Statistics/Trends

17Shared-Ride

FY 2010-11

FY 2011-12

FY 2012-13

FY 2013-14FY 2014-15Total Veh. Miles3,252,6353,396,3103,294,4213,228,5333,196,248Cost per Mile$2.11

$2.03

$2.07

$2.13

$2.16

Total Veh. Hours

173,209

184,777

178,934

175,355

173,602

Cost per Hour

$39.62

$37.31

$38.28

$39.23

$39.81

Total Pass. Trips

314,118

330,708

334,015

337,355339,042

Cost per Trip

$21.85

$20.84

$20.50

$20.39

$20.38

Rev. per Trip

$21.21

$20.27

$20.03

$19.89

$19.82

Trips per Hour

1.81

1.79

1.87

1.92

1.95

Other Information/Assumptions:

18

Capital Status Review

19