/
Click to continue… Section 1. Setting up a VOPE Click to continue… Section 1. Setting up a VOPE

Click to continue… Section 1. Setting up a VOPE - PowerPoint Presentation

kittie-lecroy
kittie-lecroy . @kittie-lecroy
Follow
363 views
Uploaded On 2018-03-06

Click to continue… Section 1. Setting up a VOPE - PPT Presentation

Information about the activities that make VOPEs uniquely different from other organizations are presented in this section Have you started setting up your VOPE Read the questions and click on YES to navigate to additional content ID: 640558

toolkit resources membership vope resources toolkit vope membership section areavailable online evaluation great organization initial members taste mission vision

Share:

Link:

Embed:

Download Presentation from below link

Download Presentation The PPT/PDF document "Click to continue… Section 1. Setting ..." is the property of its rightful owner. Permission is granted to download and print the materials on this web site for personal, non-commercial use only, and to display it on your personal computer provided you do not modify the materials and that you retain all copyright notices contained in the materials. By downloading content from our website, you accept the terms of this agreement.


Presentation Transcript

Slide1

Click to continue…

Section 1. Setting up a VOPE

Information about the activities that make VOPEs uniquely different from other organizations are presented in this section.Slide2

Have you started setting up your VOPE?

Read the questions and click on YES to navigate to additional content.

Do you want to set up a VOPE?Is your VOPE in need of formalization?Does your VOPE need a mission and vision?Are you caught up in writing constitutions etc.? Do you have to register as a legal entity?Do you have to establish a membership policy and register?Are you planning your Annual General Meeting?

YES

YES

YES

YES

YES

YES

YES

GO TO SECTION 3

GO TO SECTION 2Slide3

1.1 Founding a VOPE

This section will help you think through some of the initial steps that you need to take if you want to found a VOPE

Check interest and commitment on the part of the evaluation community.

Contact existing support organizations (Like the IOCE, other regional VOPEs). Identify and gather local evaluators for an initial meeting and some follow up meetings.Identify initial organization:

Apply for funding support.Represent key stakeholders (Source: AEA Local Affiliates Council (2006) and Barbara Rosenstein (2013) ).

select a name;

identify a geographic region, stakeholder groups, thematic groups;craft a mission or vision statement;

identify leadership and point of;compile a membership list;

describe past and planned activities decide what the minimum organizational status is you need; andarrange for financial procedures.

Go to online toolkit resources

A taste of useful resourcesSlide4

These

great

resources

areavailable in the Toolkit!These great resources areavailable in

the Toolkit!Slide5

1.2 Deciding on Formalization

This section will help you to weigh up whether you should formalize the VOPE or keep on running it as an informal network

Introduce your VOPE,

start building a track record and support base by hosting one or two events such as an evaluation seminar, or a training session in partnership with another organization which is already established.Use a university, an international organization, or a government department as an initial institutional home for an informal network of evaluators and evaluation users.

Go to online toolkit resources

A taste of useful resourcesSlide6

These

great

resources

areavailable in the Toolkit!Slide7

1.3 Defining a Vision and Mission

This section will remind you of some important aspects to consider when developing a Vision and Mission for your organization.

Start by determining your VOPE’s goal(s).

“Select goals that are in tune with the context, resources, and interests on your [development] ‘stage’. (Source: AEA Local Affiliates Council) Common objectives for evaluation associations (Source: AEA Local Affiliates Council)

Go to online toolkit resources

A taste of useful resources

Enhance networking among area evaluators

Build a professional community

Enhance professional competence

Increase awareness of the evaluation professionLink evaluators with those seeking evaluation expertiseIncrease diversity of the evaluation profession

Provide service to the communitySlide8

These

great

resources

areavailable in

the Toolkit!Slide9

1.4

Writing Constitutions, Founding Documents and Bylaws

This section provides some ideas about formalizing your VOPE’s most basic operating rules into a constitution, founding document or set of bylaws

A constitution for a VOPE typically contains: A statement of objectives, mission and vision; An explanation of which persons have the legal right to become a member An explanation of the different types of membership categories, the rights and responsibilities of members;

An explanation of how the leadership and governance structure works; An indication of how the financial resources will be governed; and An indication of how the organization will attempt to be transparent to its members, e.g. through an Annual General Meeting (AGM).

Go to online toolkit resources

A taste of useful resourcesSlide10

These

great

resources

areavailable in the Toolkit!Slide11

1.5 Registering as a legal entity

This section will help you think through some of the initial steps that you need to take if you want to register your VOPE as a legal entity

Before you register your VOPE as a legal entity reflect on the following:

Check interest and commitment on the part of the evaluation community. Contact existing support organizations e.g. government offices.Identify and gather local evaluators for an initial meeting.Identify initial organization (name, region, mission and vision, members, leaders, activities).

Apply for funding support (Source: AEA Local Affiliates Council (2006) and Barbara Rosenstein (2013))

Go to online toolkit resources

A taste of useful resourcesSlide12

These

great

resources

areavailable in the Toolkit!Slide13

1.6

Establishing a membership policy and membership register

Some ideas on how to develop a membership policy,

and examples of how VOPE’s handle their membership.Your organization should in the membership policy include some of the following aspects:

Many VOPEs have categorized members into different membership types, enabling them to tailor membership fees and benefits to the various requirements of potential members.

Go to online toolkit resources

A taste of useful resources

Benefits and services;

Membership types (requirements, benefits and fees);

Requirements for becoming a member (if any); and

Process of joining.Slide14

These

great

resources

areavailable in the Toolkit!Slide15

1.7 Hosting Annual General Meetings

What happens at an AGM?

The VOPE leadership

reports back to VOPE members and other interested parties on progress and finances.New VOPE leadership is elected/results of an online election process is shared.Changes to the core organizational documents (like the constitution or bylaws, code of conduct, professional guidelines) are

approved by members in good standing.

Go to online toolkit resources

A taste of useful resourcesSlide16

These

great

resources

areavailable in the Toolkit!