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In-Processing. Department of Defense (DoD). . Hawaii National Guard. (HING). . . 2015. Aloha & Welcome to the . HNG Human Resources Office!. . Human Resources Officer. Col Brian Buhler. ID: 662208 Download Presentation

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Presentations text content in Report Tile Welcome to

Slide1

Report Tile

Welcome

to

In-Processing

Department of Defense (DoD) Hawaii National Guard (HING)

2015

Slide2

Aloha & Welcome to the

HNG Human Resources Office!

Human Resources OfficerCol Brian Buhler

(808) 672-1226

MISSION STATEMENT: The Human Resources Office (HRO) is a consolidated office that provides personnel, manpower management, and administrative support service for federal full-time personnel programs.

The office serves as The Adjutant General’s single point of control for managing and administering the Hawaii Army National Guard and the Hawaii Air National Guard full-time personnel programs.

Slide3

eBenefits

Job Seekers

Employment Transition CoordinatorOfc:

(808) 262-1877Cell: (808) 478-3299

Slide4

Enlistment Bonus & Orders

Military Orders (?):

Is anyone currently on Orders “TODAY,” or being placed on orders this pay period?

2. Enlistment Bonus (?):

Is anyone eligible for enlistment incentives? (i.e. bonus or Student Loan Re-payment Program (SLRP)?

HIARNG POC:

HIANG POCs:

MSG Jack L. Thompson

MSgt

Mysti Dowsett

Incentive Manager, HIARNG Retention Office Mgr

Ofc

: (808) 672-1306

Ofc

: (808) 448-7434, Ext. 8

Ed.

Ofc

: (808) 672-1019 Cell: (808) 234-4547

Slide5

HING (

DoD) Participates in E-VERIFY

E-Verify is an Internet-based system operated by

DHS in partnership with SSA that allows participating employers to electronically verify the employment eligibility of their newly hired employees.

Slide6

PURPOSE:

To document that each new employee (citizen & non-citizen) hired after Nov. 06, 1986 is authorized to work in the

United

States.If he/she is

unable to present the required official documents within “three business days” from the date employment begins, then a receipt must be presented for the application of the documents.If documents/receipt is not presented within three business days from date employment begins, then “employment is subject to be terminated.”

Form I-9

Slide7

Slide8

Technician - Union P.O.C.

Refer to Box 37 on your SF-50 (Notification of Personnel Action)

Eligible to join the union if your bargaining status code in item 37. on your SF- 50 states one of the following:NG 5026 (Army National Guard, Honolulu, HI) NG 5027 (Air National Guard, 169 ACWS/CC, Kokee

AFS, Waimea, HI)NG 5028 (Air National Guard, Joint Base Pearl Harbor-Hickam, HI)

NG 5029 (Air National Guard, 297 Air Traf Ctrl, Kapolei, HI)Contact for copies of Union contract & enrollment inquiries

:TSgt Ivan P.

NacNac

, Chief Steward

AFGE, AFL-CIO (Local 1213, District 12)

ivan.nacnac.1@us.af.mil

Ph. (808) 448-7397

Cell Ph. (808) 282-9279

Contact for Labor Relation Issues:

1LT

Lorajan

B.

Kaonohi

, Labor Relations Specialist

lorajan.b.kaonohi.mil@mail.mil

Ph. (808) 672-1247

Slide9

Tenure

Refer to your selection email or box 24 on your SF-50

(Notification for Personnel Action) in

MyBiz+

Group 0= Temporary status with a “not to exceed date

”May not received an advance written notice prior to release,Do not have appeal rights

Group 1= Permanent status

Appointment carries

no restriction or condition

, specific time limitation, or trial period.

Group 2= Conditional status

Excepted Service serves on a

trial period

for 12 months.

Competitive Service= Serves a

probationary period

for 1 year and 3 continuous years to meet service requirement for career status.

Job performance & behavior is monitored by the supervisor.

Supervisor recommends retention or non-retention at end of 12 mos.

Can be released at any time during the trial/probationary period.

Group 3= Indefinite status

Appointment is

normally expected to last more than one year

As such, must receive a 30-day written notice prior to your separation.

Length of time depends on the position being filled.

Slide10

Selective Service Registration:

If you are a male born after December 31, 1959, & are at least 18 years of age, Civil service employment law (5 U.S.C. 3328) requires that you must register with the Selective Service System, unless you meet certain exemptions.

Registration is the Law! Selective Service #1-847-688-6888

Military Service:Only mark YES in #8 IF YOU HAVE BEEN ON ACTIVE DUTY

(AGR, NG Deployments do not count). If “YES,” then list the branch, dates, and types of discharge.

If active duty was training in the Reserves or National Guard, then answer “NO.”

FORM OF-306

Slide11

Background Information:

If “Yes” for questions 9-15, then provide an explanation in #16.

Certifications /

Additional Questions:

Sign and date 17a. & 17b.

Respond to 18a – 18C if employed by the Federal Government before.

FORM OF-306

Slide12

QS. 5

List prior civilian service.

Include service with the D.C. Government on appointments made before October 1, 1987.

QS. 6

Select yes or no if you have a total of more than 6 months’ absence without pay during any one calendar year.

If yes, list the information. If no, move to the next question.

FORM SF-144

QS. 7

List all uniformed service in any branch of the Armed Forces of the United States, including:

Active duty as a reservist,

Active service in the commissioned corps of the Public Health Service, &

Active service in National Oceanic Atmospheric Administration (NOAA).

Slide13

Condition of Employment –

Excepted Service

**

Derived from Section 709(f)(1), Title 32, United States Code**The regulations that govern the employment of National Guard technicians require that membership in an appropriate National Guard Unit is a condition of employment. Should the employee lose membership for any reason, the employee will be terminated from the FT/PT technician position.

Slide14

Financial allotments allow you to designate an amount of your pay to be deposited to a financial institution.

May have up to “8” financial allotments.

Allotments

do not include charity, insurance, thrift savings, garnishments, union or other organizational dues.

(My Pay)SAVINGS BONDS (Allotments)

: you must have an account with Treasury Direct @http://www.treasurydirect.gov/

Once you have an account, you can establish a Dependent Allotment.

You will need

:

Treasury Direct Routing Transit Number & Account Number.

Slide15

Garnishments (DFAS-Cleveland)

Child Support or Alimony Payments:

Information on how to start payments can be located at:

http://www.dfas.mil/garnishment/childsupportalimony/startpayment.html

You must send DFAS an order from a court or child support enforcement agency (CSEA) that directs the government to pay monies for support or alimony.

For child support= contact an attorney or your local child support enforcement agency to obtain an Income Deduction Order or Income Withholding Order.

For alimony= contact an attorney to obtain a garnishment.

Send the income withholding order or similar document to DFAS at the address or fax number below.

You do not need to send the underlying order, (e.g., a divorce/separation decree).

Defense Finance and Accounting Service

Cleveland DFAS-HGA/CL

P.O. Box 998002

Cleveland, Ohio 44199-8002

Fax:

877-622-5930 (toll-free)

Slide16

Slide17

Slide18

SF 181

Ethnicity & Race Identification Form

Slide19

SF 256

Self-Identification of Disability

Slide20

Employee Educational Data Form

RE: You can add in all additional education history into

MyBiz

at anytime.

Print Last Name, First Name, M.I. & SSNEducation level= Refer to attachment 1.

(List only the highest level completed)Year Graduated

= List, but if using codes 07-09, leave the year graduated blank.

Instructional Program

= Refer to attachment 2.

(Select a match or one that closely applies)

Number & Type of Credit Hours

= use attachment 1 as a guide if you are unsure.

Type of School & Name of College

= enter letter in the box

Note: (B) is for community colleges.

List name of school/college and city & state.

Sign & date.

Slide21

Employee Educational Data

Attachment 1 & 2

Slide22

2015 LEAVE RECORD & PAY

Time Cards:

ARMY= Identify your time keeper & alternate?

AIR= See your supervisor for “ATAAPS” training

:Training is every first Thursday of the month 0900 – 1100 @ the 154 CPTF Training Room

MYPAY website: Access your LESs

https://mypay.dfas.milReminder:

You are responsible for reviewing and verifying your leave & earnings statement (LES) to ensure that your pay, deductions, and leave balances are accurate.

Report discrepancies to your “

SUPERVISOR

,” who will contact the

Customer Service Representatives (CSRs):

Army Guard:

SSG Christopher Nakama at the USPFO/Payroll.

Air Guard:

TSgt Colyn Chang at the 154 CPTF/FMFPC.

Downloads:

iPhone

Blackberry

Android

Slide23

2015 LEAVE RECORD

http://www.geico.com/about/mobile-apps/federal-leave-record/

Annual Leave Accrual:

1-3 years: 4 hours per pay period

3-15 years: 6 hours per pay period10 hours last pay periodOver 15 yrs: 8 hours per pay period90 day waiting period before Temps can use annual leave

Max carry over is 240 hours year end.

Military Leave Accrual: (Temps not eligible)120 hrs Military Leave per FY

Max carry over is 240 hours year end.

Leave might not show on your LES until you use it for the first time.

COLA & Locality Pay (GS Employees):

12.25% COLA and 16.51% Locality

PAY DAYS:

AIR FORCE: 6-day pay lag

ARMY: 12-day pay lag

Downloads:

iPhone

Blackberry

Android

Slide24

Military

One-Source

FREE service provided by the Department of Defense for active-duty, Guard, and Reserve service members and their families.

The information you provide to counselors is kept confidential, except to meet legal obligations or to prevent harm to self or others.

Counseling Options

:Face-to-Face Counseling, Telephone Counseling & Online Counseling

Financial Counseling

Legal Counseling

Health and Wellness Coaching

Offers

:

Consultation, research, and referrals,

Interpretation and translation (more than 140 languages) for immediate family members, and

Educational materials available on-line.

TTY/TDD accessible

: 1-866-607-6794

Slide25

Employment Outside HING

Slide26

CA-11

When Injured at Work Information Guide

Injury on the job program.

YOU ARE RESPONSIBLE TO: Advise your supervisor “immediately” of ALL injuries.Get medical attention if needed.If injured on drill weekend – do not file claim on the civilian side. Must file on the military side – Line Of Duty (LOD) injury.

PT Policy – Sign & out sheets!

Slide27

CA-11 (PG. 2)

When Injured at Work Information Guide

IMPORTANT:

Give a copy of this form to your family in case death should occur.

Family is entitled to benefits!

Slide28

CA-11 (PG. 3-4)

When Injured at Work Information Guide

Slide29

PT POLICY

NGHI-HRO Memorandum 2011-02

IMPORTANT

:

Must sign this agreement BEFORE performing your 1

st PT session.

Slide30

PT POLICY (PG. 4)

SIGN OUT & IN SHEET

IMPORTANT

: YOU must sign out and in from every PT session.

You cannot attach your PT to a lunch period. Lunch periods are not covered.Failure to sign in and out is considered “non-compliance” with the policy, & your claim could be denied.Please use the “Buddy System.” Advise at least one person of your whereabouts.

Mgmt has the right to re-schedule the time any PT is performed due to mission requirements.

Slide31

Retirement with my

RA

Slide32

Self-Service HR:

My Biz and

My Workplace

Slide33

NG Technician Handbook

Rev. Nov 2009

HOT TOPICS

Chapter 2= Excepted ServiceChapter 4= Pay AdministrationChapter 6= Absence & Leave

Chapter 12= USERRAChapter 14= Retirement

Slide34

TRS and FEHB

Slide35

BENEFITS

Slide36

Army Benefits Center – Civilian (ABC-C) AUTOMATED SYSTEMS

Slide37

Health Care Reform Affordable Care Act (ACA) (P.L. 111-148)

Beginning 1 January 2014, the ACA's "individual shared responsibility: provision" requires each individual (including children) to:

a. maintain "minimum essential health coverage" (known as MEC) for each month; OR

qualify for an exemption; ORmake a payment when filing his/her Federal income tax returnFederal employees may wish to review the coverage options in the Health Insurance Marketplace at

www.healthcare.gov:Please be aware that there is no government or employer contribution to the premiums for Health Insurance Marketplace plans. Also, premiums are paid on an after-tax basis for Health Insurance Marketplace plans.

Slide38

Plansmartchoice.com

Slide39

National Guard Association of the United States (NGAUS)

Optional insurance coverage specific to the National Guard:

Disability Insurance Plan

Term Life Insurance Plan

Basic Disability Income:Pays $1,100 per month depending on salary,Benefits begin after 30 consecutive days of disability, and

Continues up to 10 years for accidental injury & up to 3 years due to sickness.

Supplemental Disability Income:

Pays $1,400 per month depending on salary,

Benefits begin after 60 continuous days of disability (if under age 40), and

Benefits begin after 90 continuous days of disability (if age 40 or over)

Premium paid by enrollee.

Premium increase per each age group.

No reminders about increase!

Term Life Insurance:

Can apply for $25,000 or $50,000 of coverage for you and/or your spouse.

Protection can be continued up to age 70 even if no longer a technician.

Slide40

What is a Qualifying Life Event?

QLE defined by IRS: is an event defined in Section 125 that allows you to change your election.

These QLEs include:

Change in your legal marital status (i.e., marriage, legal separation, divorce, or death of your spouse) Change in employment status (for you, your spouse, or dependent) that affects eligibility for health insurance benefits

Birth or date you adopt a child, or placement for adoption Death of your spouse or dependent Change in your dependent's eligibility (for example, your child reaches age 13 where he/she is no longer eligible under a DCFSA) Change in your child care/elder care provider or cost or coverage, such as a significant cost increase charged by your current daycare provider, or a change in your daycare provider. This applies to a DCFSA only. It does NOT apply to a HCFSA or LEX HCFSA.

Change in your number of tax dependents Note: A dependent is anyone you claim on your federal income tax return or someone with whom you jointly file a federal income tax return

Slide41

CREDITABLE SERVICE

Federal Civilian Service:

is normally credited from the beginning to ending date of an appointment

Exceptions:Personal LWOP (In excess of 6 months per FY)

NAF (Depends when service was performed)Seasonal WAE

Honorable, Active Duty Service:Must be under “honorable conditions.”

Uncharacterized service is not an acceptable discharge.

Post 1956

Considerations

(

USERRA):

Most Title 32 service becomes creditable.

All Title 10 service is creditable.

RE:

YOUR RESPONSIBILITY

:

Must submit copies of your Orders and DD Form 214s and 215s to HRO-M.

DD Form 214: Must be Member Copy 2, 4, or 7.

ALL amendments must be included with the original order.

Slide42

Civilian Deposit Service

FERS

Non-Deduction

Service (FICA) prior to “01-01-1989”

Deposit Not Made

Deposit Made

Credit for eligibility (RSCD) and Annuity Computation

No credit for eligibility (RSCD) and Annuity Computation

Civilian service not covered by retirement deductions (typically service in which you only paid into Social Security called FICA).

Temporary service performed on or after 01-JAN-1989 CANNOT be bought back.

Amount of deposit is equal to deductions that would have been withheld (based on retirement plan) plus interest.

Effect of deposit service upon retirement annuity computation depends upon retirement plan.

Slide43

Beneficiary Forms

SF 1152

- Designation of Beneficiary, Unpaid Compensation of Deceased Civilian Employee

SF 2808 - Designation of Beneficiary, Civil Service Retirement System (CSRS)

SF 3102 - Designation of Beneficiary, Federal Employees Retirement System (FERS)

SF 2823 - Designation of Beneficiary, Federal Employees' Group Life Insurance Program

TSP-3

- Designation of Beneficiary, Thrift Savings Plan

Slide44

Name Changes??

Supervisor must submit the Form SF-52 before the name can be changed in the system.

All suffixes must be legal or a suffix cannot be used.

Must notify HRO of any legal name changes within 60 days of a QLE or legal change.

Slide45

Appointment Affidavits (SF-61)

Slide46

HRO Services Section – Who To Contact

http://hawaii.gov/dod/staff-offices/hro

Ph # 672-1006 AND Fax # 672-1225

Option 1= Personnel Officer (HRO)Option 2= Classification & Staffing Section

Option 3= Benefits, Training, Appraisals & AwardsOption 4= AGR BranchOption 5= Other inquiries

IN-PROCESSING & BENEFITS & USERRA INQUIRIES:

SPC Stephen K.D. Sylvester (# 672-1236)

Human Resources Assistant (Assist technicians with

last names: A-K)

stephen.k.sylvester.mil@mail.mil

&

stephen.sylvester@us.af.mil

SPC Charla L. Quiambao(# 672-1781)

Human Resources Assistant (Assist technicians with

last names: L-Z)

charla.l.quiambao.mil@mail.mil

& charla.quiambao@us.af.mil


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