Block Grant Education Workshop June 2 nd 2021 Meeting Agenda Meet the Grants Management Team CDBG 101 Columbus Consolidated Plan Goals Application Scoring Criteria and Submittal Instructions ID: 1029750
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1. 2021 Community DevelopmentBlock Grant Education WorkshopJune 2nd, 2021
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3. Meeting AgendaMeet the Grants Management TeamCDBG 101Columbus Consolidated Plan GoalsApplicationScoring Criteria and Submittal InstructionsFAQQuestions from the ChatContact Info and Application Submittal Instructions
4. Grants Management TeamAdam Robins Finance Management, Division AdministratorCharles Hill Grants Management, CoordinatorMatt LarocheBudget Management SpecialistLucie McMahon Management Analyst IIRobert Morris Planner II
5. Welcome to Our GuestsCity Council MembersCity DepartmentsHUD Field Office RepresentativeBrian White
6. Are you a representative of a local non-profit agency, seeking funding for programing to serve Columbus residents? In the chat, please answer yes or no and name your organization.
7. Do you represent a neighborhood organization or an organization thatserves the entire city? Please answer “neighborhood” or “citywide” in the chat.
8. CDBG 101The Community Development Block Grant (CDBG) Program is authorized under Title I of the Housing and Community Development Act of 1974.CDBG Primary ObjectivesDevelopment of viable urban communities, principally for low/mod persons, through: • Decent housing • Suitable living environment • Expanded economic opportunity
9. National ObjectiveAll CDBG activities must result in one of the following:Benefit low/mod income persons Prevent or eliminate slums and blight Meet an urgent need The LMI national objective is often referred to as the “primary” national objective because the statute requires that recipients expend 70 percent of their CDBG funds to benefit LMI persons.
10. What National Objective qualifies your FY 2022 project for CDBG funds? Please choose one, and answer in the chat. A.) Low-to-Moderate Income Benefit (Area) B.) Limited Clientele C.) Elimination of Slum and Blight (Spot or Area) D.) Urgent Need E.) Not Sure
11. Eligible ActivitiesHousing & other Real Property Activities• CDBG funds may be used to assist existing homeowners with the repair, rehabilitation, or reconstruction of owner-occupied units. • Homeowner counseling programs for LMI persons• Rental rehab
12. Eligible ActivitiesPublic Services• Employment Services (e.g., job training)• Crime Prevention and Public Safety • Child Care• Health services & Substance abuse services (e.g., counseling and treatment)• Fair Housing Counseling• Education programs• Energy conservation• Services for Senior Citizens & Homeless Persons• Welfare and Recreational services15% Cap for annual budgeted fundsTo utilize CDBG funds for a public service, the service must be either:A new service; or a quantifiable increase in the level of an existing service
13. Eligible ActivitiesPublic facilities • The acquisition, construction, reconstruction, rehabilitation, or installation of public facilities and improvements are eligible activities under CDBG• Infrastructure improvements• Handicapped accessibility improvementEconomic Development Activities• Assisting a private, non- profit, and for-profit business. Assistance may include grants, loans, loan guarantees• Technical assistance to businesses• Microenterprise development• Job trainingPlanning and Administration Costs
14. Ineligible ActivitiesRegulations expressly prohibit:Buildings for conduct of government • ( For example, City Hall improvements)• Exception for community service centers General government expenses • For example, normal trash pick-up or operating the city’s tax collection departmentPolitical activities • Includes any cost related to political campaigns, including “get out the vote” drivesGenerally, new construction of housing is not eligible under the CDBG program, however there are some exceptions (CBDO’s)
15. Are you seeking funding for a public service or for a construction project? Please answer “Public Service” or “Construction” in the chat.
16. Consolidated Plan/Citizen Participation Plan/ Action Plan Consolidated Plan • Is a collaborative process through which the community identifies its housing, homeless and community development needs and establishes a vision, goals and strategies for addressing these needs.• The consolidated plan incorporates the CPP & Action plans• Through developing the Consolidated plan, the City has identified 7 priority needs
17. The 7 Priority Needs: 1. Increase access to affordable housing 2. Ensure equal access to housing 3. Increase self-sufficiency of low income residents 4. Homeless mitigation and prevention 5. Reduce poverty and enhance economic opportunity 6. Public facility and infrastructure improvements 7. Increase public safety and improve health outcomesConsolidated Plan/Citizen Participation Plan/ Action Plan
18. Consolidated Plan/Citizen Participation Plan/ Action Plan Based on these seven priority needs, the City has developed a total of thirteen Strategic Plan Goals to address these needs over the 5-year Consolidated Planning period, which runs 2020-2024:Additional consideration will be made for projects that meet the following key objectives:• Foster Business expansions in areas of need• Foster development of skills for residents in need• Provide educational/recreational youth programs
19. Citizen Participation Plan The City’s policies and procedures for public involvement in the Consolidated Planning provides several opportunities for stakeholders and citizens to provide input at multiple stages in the development of this Consolidated Plan.The City of Columbus Citizen Participation activities include: • Community Outreach; • Public Hearings; • Access to Information; • Technical Assistance; and • Timely Response to Complaints and Grievances Consolidated Plan/Citizen Participation Plan/ Action Plan
20. Action PlanThe Action plan is put in place to achieve the goals listed in the consolidated.A thirty (30) day public comment period will begin after it is presented to City Council.The City utilizes an estimate to budget for the coming year's programing. In order to plan for the funding, the estimate is based on the prior year allocation and an estimate of Program Income expected for the that year. Consolidated Plan/Citizen Participation Plan/ Action Plan
21. Does your project provide and increase in affordable housing? Please answer yes or no in the chat.
22. Does your project proposal meet one of our 2022 priority goals?Foster Business expansions in areas of needFoster development of skills for residents in needProvide educational/recreational youth programsOtherPlease respond with the goal number that your project aligns with
23. Application TimelineCDBG 2022 RPF Released Wednesday, June 2, 2021 Questions and Answers posted in Wednesday, June 2, 2021Vendor Services Monday, June 21, 2021Proposal Due Date Thursday, July 1, 2021 12:00 PMSubmitted Proposal Review Process July 1―August 31, 2021Award Recommendation Announcement Friday, August 31, 2021City Council Approval of 2022 HUD September 2021Proposed Annual Action PlanExecution of grantee written agreement October 2021and Legislation to authorize grantee contractBeginning of Grant Period January 1, 2022End of Grant Period December 31, 2022
24. ApplicationFour (4) public documents are available in Bonfire for the 2022 CDBG Application• RFP Application Form• RFP Specifications• Terms and Conditions• Proposal Signature Page
25. RFP Application Form• Application Checklist• Agency and Project Summary information• Section A- Project Description and Information• Section B- Project Eligibility (by National Objective)• Section C- Con Plan Priority Needs and Objectives• Section D- Agency Info, Background, Capacity, and Experience• Section E- Project Cost and Funding
26. RFP Specifications• Project Description• CDBG Program Background• Applicant Eligibility Requirements• Compliance with Applicable Laws, Rules, and Regulations• Submission Information• Proposal Format and Scoring
27. Submittal InstructionsAll bids must be submitted electronically; paper and/or email bids will not be accepted. Applications should be submitted electronically through the City of Columbus Bonfire hub at https://columbus.bonfirehub.com/projects. Follow the link to create a new vendor registration. Once the expiration has passed, no proposal may be amended, unless amendment has been requested by the City. Applications must be received by Thursday, July 1, 2021, 12:00 pm local time.Applicants will be notified no later than Tuesday, August 31, 2021 of funding recommendations. Please see the CDBG grant anticipated timeline below.
28. Scoring CriteriaCRITERIA MAXIMUM POINTSProject Description and information 30Project Eligibility by National Objectives 20Con-Plan Priority Needs and Objectives 10Background, Capacity and Experience 20Estimated Costs and Funding 20TOTAL POINTS 100
29. FAQs and Questions from the ChatWhat are the requirements of using CDBG funding?All CDBG funded projects must comply with:Environment Review Requirements: All funded projects will require an Environmental Review to ensure compliance by NEPA before a project can begin. This review will be conducted by Grants Management. Depending on the scale of the project, this could include but is not limited to soil testing, historic preservation compliance and protecting endangered species. This review could necessitate a significant change of the project scope to comply with the NEPA.Federal Labor Standard Requirements (Davis Bacon and related acts): Applies for all projects funded in whole or part with CDBG and with construction costs over $2,000.Lead-Based Paint: CDBG residential rehabilitation and construction activities must comply with 24 CFR Part 35 and Section 401 (b) of the Lead-Based Paint Prevention Act.Handicapped Accessibility: All federally funded projects must be accessible to handicapped persons.Fair Housing and Equal Opportunity: Discrimination based on race, color, national origin, religion, sex or age is prohibited.Grants Management’s internal control policy which includes increased records retention and reporting requirements.
30. Questions? Please write your questions concerning CDBG and the application process in the chat.
31. Charles Hill - Grants Management Coordinatorgrantsmgmt@Columbus.gov614-645-8604All bids must be submitted electronically; paper and/or email bids will not be accepted. Applications should be submitted electronically through the City of Columbus Bonfire hub at https://columbus.bonfirehub.com/projects. Follow the link to create a new vendor registration. Once the expiration has passed, no proposal may be amended, unless amendment has been requested by the City. Applications must be received by Thursday, July 1, 2021, 12:00pm local time.Contact Info