Session 1 I Have the Gavel Now What January 16 2014 915 am 945 am Who Wants an Effective Meeting Special Libraries Edition Instructions Everyone plays along All points are cumulative If you miss one just keep playing ID: 576625
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Slide1
Leadership SummitSession 1: I Have the Gavel – Now What?
January 16, 2014
9:15 a.m.– 9:45 a.m.Slide2
Who
Wants an Effective Meeting?
Special Libraries EditionSlide3
Instructions
Everyone plays along
All points are cumulative. If you miss one, just keep playing
Pick the most correct answer. This isn’t a cut-and-dry topic so you may not be wrong… just not the most right.
Play to learn something, not just to be right.
Everyone has a role in making meetings successful
Even if you aren’t the chair, there are a lot of things you can learn here.
First rule always – Come prepared! The more prepared everyone is, the better it will go.Slide4
Confident?Slide5
Lifelines
Phone a friend
Ask the audienceSlide6
Scoring
Question
Your Answer
Correct?
Point Value
Your Points
Your Score
1
1
2
1
3
1
4
2
5
2
6
2
7
3
8
3
9
3
10
5
Total
23
Slide7
#1 – 1 point
How often should you meet?
B
- Quarterly
A
- Monthly
C
- Annually
D
– Only when we need to
D
– Only when we need toSlide8
#2 – 1 point
How do you invite participation and keep the meeting on track?
B
– Publish agenda & stick to it
A
– Control the microphone
C
– Require written reports
D
– Let observers speak first
B
– Publish agenda & stick to itSlide9
#3 – 1 point
What do you do when someone goes off topic?
B
– Keep discussion relevant
A
– Just see where it goes
C
– Ask for a motion
D
– Chastise them
B
– Keep discussion relevantSlide10
#4 – 2 points
What should be the focus of every meeting?
B
– Discussing ideas
A
– Reading reports
C
– Making decisions
D
– Getting to know one another
C
– Making decisionsSlide11
#5 – 2 points
What is the key to a successful year?
B
– Excellent vendor relations
A
– Clear strategic plan
C
– Strong, responsive Board
D
– Dedicated volunteers
C
– Strong, responsive BoardSlide12
#6 – 2 points
Once you have consensus, how do you construct the motion?
B
– Have Secretary write it
A
– Write it as a group
C
– Table motion for rewrite
D
– Have the sponsor write it
D
– Have the sponsor write itSlide13
#7 – 3 points
What is the most important thing to do at the close of a meeting?
B
– Recap commitments
A
– Ask for motion to adjourn
C
– Review actions taken
D
– Make assignments
B
– Recap commitmentsSlide14
#8 – 3 points
How do you construct an agenda?
B
– Use the same one each time
A
– Build on the last meeting
C
– Seek input from members
D
– Just see where it goes
A
– Build on the last meetingSlide15
#9 – 3 points
What should the Chair do immediately after the meeting?
B
– Communicate what happened
A
– Take a deep breath
C
– Follow up with nonparticipants
D
– All of the above
B
– Communicate what happenedSlide16
#10 – 5 points
What is the most important thing to get right about holding a successful meeting?
B
– Give everyone time to speak
A
– Get through the agenda
C
– End on time
D
– Follow Robert’s Rules
C
– End on timeSlide17
Winner!
Winner!
Winner!
Winner!
Winner!
Winner!
Winner!
Winner!
Winner!