ORGANISATION AND STRUCTURE - PowerPoint Presentation

Slide1

ORGANISATION AND STRUCTURECHAPTER-7(1st half)

Done by –

Yuvraj.M

9B &

Kushagra

. ASlide2

What is Organisation Structure ?How activities such as task allocation, coordination and supervision are directed towards the achievement of

organizational

aims

.

Refers to the level of management and division of responsibilities within an

organisation

.Slide3

Organisation ChartSlide4

What is an Organisation Chart?a graphic representationShows the structure of an organization showing the relationships of the positions or jobs within it.Slide5

What is management ? ,what is a role of a manager ?Management is the process of dealing with or controlling things or people

.

Managers

are

people responsible

for controlling or administering an organization or group of staff

.

Mangers need specific qualities – Efficiency and Effectiveness.Slide6

Hierarchical StructuresSlide7

What are hierarchical structuresIn a hierarchical organisation employees are ranked at various levels within the organisationAt each stage in the chain, one person has a number of workers directly under them, within their span of control

.

Clearly defined promotion path

.

Authority and responsibility

are

clearly defined Slide8

Advantages of an organisation chart -Employees very loyal to their department within the organisation.

Every individual can see their own position in the

organisation

The promotions and authority , with the responsibility is clear.

It shows the links and relationships between departments

A clear defined path / hierarchy Slide9

Disadvantages of an organisation chart -Communication across various sections can be poor, especially horizontal communication

.

Neglects specialists in

planning

Overloads key persons

.

Not showing informal

channels and Not

all communication channels are formal and well defined and

organisational

charts fail to capture them

.

MaintenanceSlide10

Chain of Command Establishes accountability “chain of command” refers to a company's hierarchy of reporting relationships

it lays out a

company's

lines of authority and decision-making power

.

Establishes a formation and a division of responsibilities , authority and relationships between departments.Slide11

Span of ControlThe span of control is the number of subordinates for whom a manager is directly responsible.

This number varies with the type of

work

also known as management

ratio

ideal span of control

, is

the number of reports they feel a manager can effectively manage.

The

average span of control

will also impact the company's time to make decisions and cost structure. Slide12

SPAN OF CONTROLSlide13

Line and Staff managersLine managers - a person with direct managerial responsibility for a particular employee. A manager involved in running the main business activities of a company

.

Staff Managers

-

is the

management

of subordinates in an organization.Slide14

Roles of mangementThe ten roles are:

Figurehead.

Leader.

Liaison.

Monitor.

Disseminator.

Spokesperson.

Entrepreneur.

Disturbance Handler.

Resource Allocator.

Negotiator.Slide15

Roles of managementSlide16

5 major roles -Planning Organising

Coordinating

CommandingSlide17

PlanningVery essential for the future of the organisationNeed aims , goals and targetsThese aims will give the

organisation

an idea and a sense of direction

The strategiesSlide18

OrganisingIt is very essential for organsing and allocating the tasks for the future and the presentIt is the mangers’ responsibilities

It

issupported

by the

organisation

plan , hierarchical plan and the

organisational

chartSlide19

CoordinatingCoordination and cooperation are key terms that an organisation needs to implement.

It means bringing together

It needs the help and aid from the mangers and the

organisational

plan.Slide20

Commanding3 means of commanding – guiding , leading and supervisingHappens by the tasks of the mangementThere are instructions and commands

The workers need to follow it under the guidance of the mangersSlide21

ControllingA never ending taskMangers evaluate the work doneManagers measure and look through the work

WITHOUT EFFECTIVE MANAGEMENT , THE BUSINESS IS GOING TO LACK –

A SENSE OF CONTROL

COORDINATION

COOPERATION

CONTROL OF EMPLOYEESSlide22

BIBLIOGRAPHYhttp://beta.tutor2u.net/business/reference/the-span-of-controlhttps://www.mindtools.com/pages/article/management-

roles.htm

http://www.cipd.co.uk/hr-resources/factsheets/role-line-managers-

hr.aspx

BUSINESS STUDIES BOOKSlide23

BUSINESS STUDIES CH-7(2nd half)

BY – KUSHAGRA AGARWALLA

& YUVRAJSlide24

WHAT IS DELEGATION?Delegation means giving a subordinate the authority to perform a particular task. For e.g. – The first delegation example is merely giving directions to someone: telling them what to do. This type of micromanagement leaves you in control, but it is time consuming, redundant, and can easily lead to frustration.Slide25

Why might a manager not delegate??They might be afraid that the subordinates might fail and the manager wants to control everything by themselves.There is a risk that a subordinate might do a better job than the manager which could make the manager feel very insecure.

The manager of the company might get replaced by the subordinates of the company and therefore the manager will feel

insecured

as the subordinates do not reach the maturity level of that of the manager.

The manager might not be involved in the important decision making situations but sub ordinate might be there. So, therefore the manager might feel

insecured

in this decision as well and might not delegate.Slide26

WHY IS IT IMPORTANT TO HAVE GOOD MANAGERS?It is important to have a good manager due to the following reasons :To motivate the employees.To give guidance or suggest the employees they have.

To inspire employees to increase production and achieve a higher level of goods.

To keep costs under control.

To increase profitability to the business.Slide27

WHAT IS LEADERSHIP?The action of leading a group of people or an organization, or the ability to do a work which you specialise at and motivate your partners is known as leadership.Slide28

TYPES OF LEADERSHIPAutocratic leadership – it is when the manager expects to the incharge of the business and wants to have his/her orders followed.

Democratic leadership – it involves employees in the decision making process and discuss about future plans.

Laissez faire leadership – it is a

french

word which means ‘leave to do’. It tends to make the broad objectives of the business which is known to the employees but then they are left to make their own decisions and

organise

their work.Slide29

WHAT ARE TRADE UNIONS? A trade union is a group of workers who have joined together to ensure that their interests are protected. Today the trade unions are found in many countries around the world from US to Papua New Guinea.Slide30

WHY DO WORKERS PREFER TO JOIN A TRADE UNION? Workers prefer to join a trade union because of the following reasons : 1] Job security2] Wages and benefits

3]

W

orking conditions

4] Fair and just supervisions

5] Powerlessness

6] Health and the safety conditions.Slide31

BENEFITS OF JOINING A TRADE UNIONImproved working conditions.Improved pay.Strength in numbers.Advice if dismissed.

Representation in grievances with management.

Services such as insurance , social facilities.Slide32

Thank youDone by – yuvraj , kushagra