IEP Amendments and Reconvenes Todays Agenda IEP Amendments vs Reconvenes IEP Enhanced Amendment Process IEP Reconvene Process System Demonstration Questions from the Audience New York City Department of Education Special Education Student Information System Project ID: 382600
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Slide1
SESIS BROWN BAG SESSIONS
IEP Amendments and ReconvenesSlide2
Today’s Agenda
IEP Amendments vs. Reconvenes IEP Enhanced Amendment Process
IEP Reconvene Process
System
Demonstration
Questions from the Audience
New York City Department of Education | Special Education Student Information System ProjectSlide3
IEP Amendments vs. Reconvene in SESISNew York City Department of Education | Special Education Student Information System Project
Amendments
Depending on the circumstance the user may create a Notice of IEP Meeting
, or a
Waiver of IEP Meeting
, when an IEP Amendment is needed. The Date of IEP will be the same as the IEP being amended when an IEP Amendment is completed.
Associated compliance dates will not change.
The attendance page may be required as part of an IEP amendment.
Reconvenes
A
Notice of IEP Meeting
will always be created for an IEP Reconvene.
For IEP Reconvenes the new IEP date will be entered on the IEP and captured on the Student Profile once the document is finalized.
Compliance dates will adjust accordingly based on the new IEP Date.
The attendance page is always required as part of a Reconvene.Slide4
Enhancement to IEP Amendment Process
Two document templates have been added as part of the Amendment Process:
Waiver to Hold an IEP Meeting to Amend the IEPNotice of IEP Amendment / Reconvene
New York City Department of Education | Special Education Student Information System ProjectSlide5
If
NOT holding an IEP Meeting as part of an amendment:
Create the Waiver to Hold an IEP Meeting to Amend the IEPThis will provide documentation that the parent agreed to waive the meeting
Fax the signed waiver into SESIS using the fax coversheet created from the the waiver template.
New York City Department of Education | Special Education Student Information System Project
Enhancement to IEP Amendment ProcessSlide6
Enhancement to IEP Amendment Process
New York City Department of Education | Special Education Student Information System ProjectCreate the
Notice of IEP Amendment / Reconvene and type “Amendment” in the comment field.Indicate “Amendment” on the Notice via the ‘Type of Notice’ dropdown.
Finalize the Notice when completed.Slide7
The amendment is made to the “finalized” IEP by utilizing the “Create Revision of this Document” link from the “More Actions” toolbar.
New York City Department of Education | Special Education Student Information System Project
Enhancement to IEP Amendment ProcessSlide8
The IEP Amendment field on the Cover Page will be pre-populated (not editable) based on the criteria selected on the finalized
Notice of IEP Amendment.The Date of IEP will remain the same as the date from the original finalized IEP.
Either the Attendance page or signed Waiver will be faxed into the system and the IEP is finalized.Associated compliance dates will NOT change
for an Amendment.
New York City Department of Education | Special Education Student Information System Project
Enhancement to IEP Amendment ProcessSlide9
SESIS Reconvene Process
A reconvene in SESIS indicates that a change will be made to the IEP and a meeting with the parent must be held.
Compliance dates will be calculated with the new IEP reconvene date.
New York City Department of Education | Special Education Student Information System ProjectSlide10
SESIS Reconvene Process
New York City Department of Education | Special Education Student Information System ProjectThe process is started by:
Creating the Notice of IEP Amendment / Reconvene and typing “Reconvene” in the comment field.
Indicate “Reconvene” on the Notice via the “Type of Notice” dropdown.
Finalize the Notice once completed.Slide11
SESIS Reconvene Process
New York City Department of Education | Special Education Student Information System Project4.
You can OPTIONALLY Indicate the meeting is a follow up by checking the box on the Notice and select the reason for the reconvene.Slide12
Changes are made to the “finalized” IEP by utilizing the ‘Create Revision of this Document’ link from the ‘More Actions’ toolbar.
New York City Department of Education | Special Education Student Information System Project
SESIS Reconvene ProcessSlide13
The Reconvene of an IEP Meeting field on the Cover Page will be pre-populated (not editable) based on the criteria selected on the finalized
Notice of IEP Amendment.The Date of IEP will change to the new date of the IEP meeting.
Attendance page is faxed into the system and the IEP is finalized.Associated compliance dates WILL change.
New York City Department of Education | Special Education Student Information System Project
SESIS Reconvene ProcessSlide14
The Reconvene of an IEP Meeting field on the Cover Page will be pre-populated (not editable) based on the criteria selected on the finalized
Notice of IEP Amendment.The Date of IEP will change to the new date of the IEP meeting.
Attendance page is faxed into the system and the IEP is finalized.Associated compliance dates WILL change.
New York City Department of Education | Special Education Student Information System Project
SESIS Reconvene ProcessSlide15
How Do I Get More Information?
15
SESIS Help Topics
SESIS
Computer-Based Training Modules
SESIS
Training Guides
If you are located at a DOE location, use
http://intranet.nycboe.net/SESIS
If you are not located at a DOE location, please use
https://portal.nycenet.edu/SESIS
Slide16
Questions from the Audience