/
Phasing and Maintenance Cost/Coverage Phasing and Maintenance Cost/Coverage

Phasing and Maintenance Cost/Coverage - PowerPoint Presentation

mitsue-stanley
mitsue-stanley . @mitsue-stanley
Follow
420 views
Uploaded On 2017-08-23

Phasing and Maintenance Cost/Coverage - PPT Presentation

SASD Ad Hoc Committee Current Costs at Memorial Park 20152016 electric bill was 264160 This covered the cost of 18 events in which the lights were turned on for 16 of the events SASD used 3302 kwh of electric at 080 centskwh ID: 581490

cost 000 450 amp 000 cost amp 450 costs field stadium phase total maintenance turf park estimated football 500

Share:

Link:

Embed:

Download Presentation from below link

Download Presentation The PPT/PDF document "Phasing and Maintenance Cost/Coverage" is the property of its rightful owner. Permission is granted to download and print the materials on this web site for personal, non-commercial use only, and to display it on your personal computer provided you do not modify the materials and that you retain all copyright notices contained in the materials. By downloading content from our website, you accept the terms of this agreement.


Presentation Transcript

Slide1

Phasing and Maintenance Cost/Coverage

SASD Ad Hoc CommitteeSlide2

Current Costs at Memorial Park

2015-2016 electric bill was

$2,641.60

. This covered the cost of 18 events in which the lights were turned on for 16 of the events. SASD used 3,302 kwh of electric at 0.80 cents/kwh.

In general, for 16 events, SASD paid approximately

$165.10

per use for each of

the 16 events that required lighting. (2641.60/16=176.10666)

Typically, only 3 events from SASD can be held at the park each week in order to maintain the condition of the grass. Youth football also uses the facility on the weekends. For example, if varsity football is home as well as middle school football that only leaves one day to work in Girls/Boys Soccer as well as Field Hockey. In which equality must be achieved in girls/boys sports played in the facility.

With a new facility an unlimited number of games can be played on campus. Slide3

Current Costs at Memorial Park

Maintenance Costs for SASD

Fall & Spring Maintenance Costs Estimate

18 hours a week for 12 weeks to painting the football and soccer fields at Memorial Park

6 Hours a week painting the soccer lines for 10 weeks

Fall Painting Hours-216

Spring Painting Hours- 60

276 Hours x $30.00

= $8,280.00 in wages

$30.00/hour is for 2 men working for $15.00/hour

We spend on average

$6,000.00

per year on paint for SASD fields of which 70% of the paint is used at Memorial Park. Therefore we spend

$4200.00

in paint at the park.

Estimated Total Maintenance Cost is

$12,480.00

Does not include the cost of electric. Total with electric

$15,121.60

(4200+8280=12480), (4200+8280+2641.60=15121.60)

Open Disclosure-

We do practice on the soccer field behind Pizza Hut in the Fall and Spring sports seasons and we do pay to paint that field. Slide4

Current Costs at Memorial Park

Contract

Our annual contract to practice and play at Memorial Park and the field behind Pizza Hut is:

2015- $17,400

2016- $17,700

2017- $18,000

Our total estimated cost to play/practice at Memorial Park in 2016 was:

$32,821.60

(15,121.60 + 17,700)Slide5

Typical Maintenance Cost for Multipurpose Turf Field

Estimate per South Middleton School District

Budget between

$5,000-$7,000

annually for field maintenance

Spring grooming (deep clean and decompression), $1,600

Hardness testing, $800

Adding infill rubber, $500 per bag plus $300 shipping, about 1 bag per year. (Plus installation)

Fall grooming (deep clean and decompression), $1,600.

Our goal is to establish a reserved fund to allocate money annually in preparation for a future turf replacement. Slide6

Typical Maintenance Costs for Multipurpose Turf Field-Shippensburg University

Annual cleanings to include deep tine grooming, inspection, enzyme application, and g-max testing costs approximately

$4,000.00

Annual Contracting costs to clean the unit is approximately

$4,000.00

$8,000.00 to maintain one turf field

*The cost to purchase the maintenance equipment has already been factored into the total cost estimated by the feasibility study

.* Slide7

Phasing Possibilities and Corresponding Cost

“Bare Bones Model”

This model is based on the idea that if the primary structures and corresponding necessities are budgeted for initially, money can continued to be raised and additional structures can be added as money is raised. This would include building permanent structures such as concessions, bathrooms, team locker rooms, and official/referee room in phases 2 and 3.

Plan Outline- Phase 1

Two turf fields with lights

Score board

Bleachers- decreased estimate to 1500 home seats and 750 visitors seats (Stadium Seating)

Portable Bathrooms

Required excavation, paving, sewer, water runoff, etc

. Slide8

Phase I Estimated Costs

Stadium Costs

Prep for Synthetic- $25,000

New Turf w/shock pad- $500,000

Stone Base/Drainage- $200,000

Perimeter Curbing- $25,200

Football Goals- $15,000

Score Board- $50,000

Home/Away Bleachers- $615,000

Press Box- $53,000

Lighting- $380,000

Perimeter & Internal Fencing- $80,000

Decorative Fencing (Entrance)- $11,000

Concrete Walk at Entrance- $71,250

Asphalt around field- $130,000

Stadium Ticket Booths- $40,000 *

TOTAL……………………………………..

$2,195,450

*

Ticket booths could ultimately appear in Phase II if necessarySlide9

How did we decrease the cost of Stadium?

(From feasibility study)

Cut the size of the stadium from 3000 seating capacity to 2,250 seats.

Estimated proportionate cost from $820,000.00 to $615,000.00

Eliminated a 6,000.00 cost of Delay of Game Timers and would plan for this addition in Phase II or III

Saved a total of $211,000.00 in Phase I of the stadium by decreasing the size to 1500 available seats on the home side and 750 seats on the visiting side.

Original estimate based on feasibility study was $2,365,603.50

*Memorial Park currently offers a total of 1,764 seats

420 for visitors and 1,344 seats for home fans

New Facility would add an additional

500 seatsSlide10

Phase I Estimated Costs

Second Turf Field Costs

Prep Ground $25,000

New Turf w/Shock Pad $500,000

Stone base/drainage $200,000

Perimeter Curbing $24,000

Lighting

*

$380,000

*

Bleachers $70,000

External/Internal Fencing $50,000

Asphalt $21,000

Retaining Wall $30,000

Stairs from Track $24,000

Relocation of Track Events $52,000

TOTAL……………………………………………… $1,376,000

*

Lighting for secondary field could potentially occur in Phase II. Slide11

Phase I Estimated Costs

Necessary Facilities Expenses

E & S Controls $45,000

Sanitary Sewer System $30,000

Water Distribution $20,000

Earth Work & Excavation $100,000

Storm water Management $250,000

Site Demolition $20,000

Pavement/Associated Improvements $350,000

Site Lighting $116,000

Landscaping $15,000

Misc. Site Improvements $35,000

TOTAL………………………………………………. $981,000

Slide12

Other Costs to Consider

In the feasibility report, $1,994,596.28 is estimated to cover the costs of:

Mobilization (5%)

Bonding & Insurance (2%)

Maintenance & Traffic (1%)

Testing & Miscellaneous (2%)

Contingency (10%)

Design & Approval Fees (5%)Slide13

Other Costs to Consider

Scaled Percentages for 1 Stadium Only

3,176,450.00

is the total cost for the stadium plus other necessary expenses

(2,195,450 + 981,000)

Mobilization (5%)…………………………………………… (3,176,450*.05= 158,822.50)

Bonding & Insurance (2%)……………………………… (3,176,450*.02= 63,529)

Maintenance & Traffic (1%)…………………………… (3,176,450*.01= 31,764.50)

Testing & Miscellaneous (2%)………………………… (3,176,450*.02= 63,529)

Contingency (10%)………………………………………… (3,176,450*.10= 317,645)

Design & Approval Fees (5%)………………………… (3,176,450*.05= 158,822.50)

TOTAL………………………………………………………………

$794,112.50Slide14

Phase I Estimated Costs

Only 1 Stadium

Total at Prevailing Wage………………….. $

3,969,562.50

(2,195,450+981,000+794,112.50) This does not include the cost for permanent structures such as concessions, restrooms, or a halftime meeting room. This eliminated purchasing delay of game timers in phase I as well. It also does not include the cost for portable features such as portable bathrooms, maintenance/upkeep of portable bathrooms, temporary concessions, etc.

Total Minus Prevailing Wage…………… $

2,778,693.75

(3,969,562.50 * 0.30 = 1,190,868.75)

(3,969,562.50-1,190,868.75= 2,778,693.75 )Slide15

Total Cost Analysis

2 Turf Fields

$2,195,450.00 + $1,376,000 + 981,000 =

$4,552,450

(Total for 2 fields & Expenses)

Mobilization (5%)…………………………………………… (4,552,450*.05= 227,622.50)

Bonding & Insurance (2%)……………………………… (4,552,450*.02= 91,049)

Maintenance & Traffic (1%)…………………………….. (4,552,450*.01= 45,524.50)

Testing & Miscellaneous (2%)…………………………. (4,552,450*.02= 91,049)

Contingency (10%)…………………………………………… (4,552,450*.10= 455,245)

Design & Approval Fees (5%)…………………………. (4,552,450*.05= 227,622.50)

GRAND TOTAL Prevailing Wage (4,552,450 + 1,138,112.50)..

$5,690,562.50

GRAND TOTAL Minus Prevailing Wage (-1,707,168.75)……

$3,983,393.75Slide16

Costs to Consider for Phase II

Permanent Structure Cost-

Stadium Team Room $275,000

Stadium Concessions/Restrooms Home $483,000

Stadium Restrooms Away $256,250

Multi-purpose Field Restrooms $225,000

Relocating Existing Storage at Multipurpose field $15,000

TOTAL………………………………………………………………….. $1,254,250

Total minus prevailing wage (-376,275)……………… $877,975Slide17

What about Bathrooms & Food in Phase I?

Portable Bathrooms provided by Chamberlain &

Wingert

Currently charging approximately 70.00/month/bathroom. Per a phone conversation on 7/5/2016. Assuming we would need approximately 15 bathrooms to meet code for the stadium we are looking at

$12,600

a year for portable bathrooms at the facility.

This is how Lower Dauphin began their facility bathrooms until funds were raised to build permanent structures.

Let’s get creative! Initially until further funds become available, concessions will have to occur from a portable shed. An 8 x 18 portable Vinyl Shed is approximately

$4,000.00

An additional

$16,600

can be added to the phase I cost to cover bathrooms and a concessions facility. Slide18

Ideas to Consider

There are some estimated costs that could be considerably lower. One example includes:

Scoreboards- We have budgeted $50,000.00 for one scoreboard at the stadium. Online sources have indicated, one scoreboard to include what is currently displayed at Memorial Park Stadium can be purchased for a minimum of $10,000.00 (

http://www.varsityscoreboards.com/scoreboards/football-scoreboards.html

)

We could decide on a standard score board or purchase a scoreboard that will advertise thus the scoreboard will eventually pay for itself.

Phase I could essentially be broken down into even more detail such as forgoing lights on the secondary turf until Phase II. This would decrease value by $380,000.00.

**If 2 turf fields were to be built on SASD property then the cost to maintain the 2 fields (soccer field, practice football field) that are currently maintained on SASD property would be eliminated because they would no longer exist. This saves cost for man hours & maintenance (mowing, weed/feed, watering, painting, etc.) and allows maintenance staff to work on other projects on campus.** Slide19

Comparison

Item

Memorial Park

New Athletic Facility

Savings/Benefit for SASD

Annual Contract

$18,000 (2017)

$0.00

+18,000

Concessions*

Profit goes to Lions Club

33,000-35,000 (

two year cycle)

+33,000

*

Annual Maintenance

$12,500 for Park and “Pizza

Hut” field

$10,000-$12,000 to annually clean 2 turf fields

+500

to 2500

Ticket Sales at

Varsity

Football Games

(Sold Out Facility)

$8,820/game

(1764

x $5.00)

$11,250/game

(2250

x $5.00)

+2,430

/game

+12,150

/5

home gamesElectric2,640.61 for 16 eventsUnlimited # of events-/+ **

*

Numbers estimated from Greencastle Baseball Boosters. Booster representatives indicated that if the ‘rival/good’ games are at home they make around 20,000/year and if the ‘good’ games are away they make between 13,000 and 15,000/year for Varsity Football Games Only. Does not include soccer, field hockey, JV, middle school, etc.

**Current electric figures can not be based off of rates at Memorial Park as lighting at a new facility would be more energy efficient due to change in technology. Slide20

We are talking opportunity!

For 5 home Varsity Football Games on average it may be possible to make $16,500.00 each year off of concessions.

It is possible to make $12,000.00 in ticket sales.

Possible Total of

$28,500.00

in sales in only 5 football games!

This does not include profits that can be earned for soccer tournaments, field hockey tournaments, Band Competitions, etc.

Band Competitions would be possible at our facility. September 17, 2016 Gateway High School in Monroeville, PA will host a band competition. Last year general admission was $23.00/day. Attendance at the preliminaries and finals was an additional cost.

If 500 people attend in one day that is a $11,500.00 sales.

https://www.musicforall.org/what-we-do/boa-marching-championships/ticket-information

The potential for growth and money to be generated for our school district is endless.