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California Payroll How Difficult is it? California Payroll How Difficult is it?

California Payroll How Difficult is it? - PowerPoint Presentation

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California Payroll How Difficult is it? - PPT Presentation

Valerie Alexander CPP Oct 8 2015 900 AM Conformity To Federal Law Alternative Workweeks Wait Time Penalty Pay Mandatory Sick Leave Pay New Hire Reporting Quarterly Tax Returns AGENDA ID: 778626

leave sick mandatory hours sick leave hours mandatory days conformity federal employee 2015 paid law time minimum wage overtime

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Slide1

California PayrollHow Difficult is it?

Valerie Alexander, CPPOct. 8, 2015 9:00 AM

Slide2

Conformity To Federal LawAlternative

WorkweeksWait Time Penalty Pay

Mandatory

Sick Leave PayNew Hire ReportingQuarterly Tax Returns

AGENDA

Slide3

CA Industrial Welfare Commission Orders (IWC)

State Exemption Requirements

Health Savings Accounts – HSA Taxability

Minimum Wage and Overtime

Conformity to Federal Law

Slide4

IWC WAGE ORDERS16 Orders – Purpose and Definitions

Posting RequirementsMultiple Order Compliance

Conformity to Federal Law

Slide5

STATE EXEMPTION REQUIREMENTS

Numerous Exemptions AvailableMinimum Salary RequirementsComputer Software Professions – Exemption from Overtime

Licensed Physician - Exemption from Overtime

Conformity to Federal Law

Slide6

HEALTH SAVINGS ACCOUNTS (

HSA)EMPLOYEE CONTRIBUTIONSEMPLOYER CONTRIBUTIONS

Conformity to Federal Law

Slide7

MINIMUM WAGE & OVERTIME

State Minimum WageCity of San FranciscoCity of San JoseCity of Oakland

Living Wage Ordinances

Conformity to Federal Law

Slide8

Definition

Rules

Reporting Requirement

ALTERNATIVE WORKWEEKS

Slide9

Not Wages for FIT, FICA or FUTA purposesNot Wages for PIT, SDI or SUI purposes

(Meal and Rest-time Penalty Pay is NOT included)

WAIT TIME PENALTY PAY

Slide10

Requirements as of January 1, 2015

Right to accrue and take sick leave – effective 7/1/2015

MANDATORY SICK LEAVE

Slide11

On or after 7/1/2015, works for 30 or more days within a year from the beginning of employment is entitled to paid sick leave. Accrual begins on the 1st

day of employment of 7/1/2015, whichever is LATER.Employer can limit use in 1 year: either 24 hours or 3 days (whichever is beneficial to employee)Can be carried over and may be capped at 48 hours.

MANDATORY SICK LEAVE

Slide12

Employee may use accrued paid sick days beginning on the 90th day of employment.

Employee can take paid sick leave for employee’s own or a family member’s illness or healthcare.Employer’s are required to notify most employees about Paid Sick Leave. Poster

Written notice to employees

MANDATORY SICK LEAVE

Slide13

Employers provide for accrual of 1 hours for every 30 hours worked and allow use of at least 24 hours or 3 days. OR………

Provide 24 hours or 3 days at the beginning of a 12 month period of paid sick leave for each eligible employee to use per year.

MANDATORY SICK LEAVE

Slide14

Employers must show how many days employee has available on check stub or separate document issued same day as

paycheck.Keep records showing how many hours have been earned and used for 3 years.

MANDATORY SICK LEAVE

Slide15

Employees are guaranteed to at least partial compensation when they report to their job expecting to workScheduled Hours to Work vs. Minimum Reporting Time Pay Owed

Exceptions found in IWC Orders 1-16

REPORTING TIME

Slide16

VAL3338@HOTMAIL.COM

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