Prepared for Samuel Merritt University April 9 2018 wwwhanoverresearchcom Agenda Session topics Ancillary documents Assembling application Reviewing package as a whole Learning from the process ID: 760117
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Grants Academy Session FivePrepared for Samuel Merritt University April 9, 2018
www.hanoverresearch.com
Slide2Agenda
Session topics: Ancillary documentsAssembling application Reviewing package as a wholeLearning from the processQ &A on any last minute issues/polishingHomework: Submit FSGP application
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Slide3Timeline
Step in Application ProcessDue DateFSGP Applications Process Closes (Complete Submittals Due)April 16, 2018FSGP Scientific Merit Review Process CommencesApril 17, 2018FSGP Scientific Merit Scores Forwarded to Office of Academic AffairsMay 4, 2018FSGP Award Announcements Made to Grant RecipientsMay 18, 2018Grant Accounts Created and Monies AwardedJune 2018
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Due on or before
April 16, 2018 –
11:59pm
Incomplete or late grant submissions will not be reviewed
Slide4Application Components
Application ComponentSubmission MethodTemplateLength/LimitGrant Proposal ChecklistFSGP Application Package converted to PDF.XN/ACover Letter FSGP Application Package converted to PDF.XN/AFSGP Application Criteria ChecklistFSGP Application Package converted to PDF.XN/ASupervisor Approval Form FSGP Application Package converted to PDF.XN/ANIH Biographical SketchTemplate available through NIH. Copy and paste into FSGP Application Package to be converted to PDF. X5 PagesProposal FSGP Application Package converted to PDFI. TitleII. Abstract (500 word limit)III. Background and Significance of ProjectIV. Purpose, Hypotheses, Aims, ObjectivesV. Methods/Materials, Outcome Measures Data Analysis and Management, and Results AnalysisX15 Pages(Supporting documentation and references are not included in the 15-page requirement)Project BudgetExcel Template to be converted to PDFXN/ADisclosure of Financial Interests in ResearchFSGP Application Package converted to PDF.XN/AProtection of Human Participants and Certification of BiosafetyFSGP Application Package converted to PDF.XN/A
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Slide5FSGP Application Criteria Checklist
Articulate which FSGP category of support Can only apply for one support category per application.Category 1 applications:If the answer to one or more of the questions is yes, an explanation of how the proposed project meets the criterion/criteria should be included in the Proposal Content Category 2 applications:Select 1 of 3 types of Category 2 programs (Bridge, Developing or Funded) Answer yes/no questions and provide an explanation of how the project meets the criteria for the program Details: pp. 5 – 6 in the FSGP Categories of Faculty Scholarship Support documentProposal Content for Category 2 projects should not contain information redundant to the Checklist form
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Slide6Supervisor Approval Form
Include a letter from the Dean/Chair/Director/Designee of the school/department/program of the PI prior to submission confirming that:Scholarly activity is part of the PI’s annual faculty evaluation goals, and this project is consistent with those goals (Question 1)Discussion has transpired between the appropriate supervisor and the PI and a plan is in place to cover his/her faculty obligations while completing the proposed project, and that the project fits with the overall function and goals of the PI’s academic unit (Question 2) Budget has been reviewed AND approved as submitted (Question 3) Project teams may consist of multiple faculty from SMU as well as faculty/practitioners from other academic institutions and/or institutionsProvide the full name, professional title(s), academic rank (if applicable), institutional affiliation, and academic unit (school/department/ program) or clinical unit of each team member.
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Slide7NIH Biosketch
Use the sample format on the Biographical Sketch Format Page Figures, tables (other than those included in the provided format pages), or graphics are not allowedMay not exceed five pages per person
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Slide8NIH Biosketch
NameeRA Commons User NamePosition TitleEducation/Training: Complete the education block. Begin with the baccalaureate or other initial professional educationInclude postdoctoral, residency, and clinical fellowship training, as applicableFor each entry provide:the name and location of the institutionthe degree received (if applicable)the month and year of end date (or expected end date)the field of study (for residency entries, the field of study should reflect the area of residency training)
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Slide9NIH Biosketch
A. Personal Statement: Briefly describe why you are well-suited for your role(s) in this project. aspects of your training; your previous experimental work on this specific topic or related topics; your technical expertise; your collaborators or scientific environment; and/or your past performance in this or related fields.You may cite up to four publications or research products that highlight your experience and qualifications for this projectCan include, but are not limited to, audio or video products; conference proceedings such as meeting abstracts, posters, or other presentations; patents; data and research materials; databases; educational aids or curricula; instruments or equipment; models; protocols; and software or netware.You are allowed to cite interim research products. Note: interim research products have specific citation requirements. See related Frequently Asked Questions for more information.
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Slide10NIH Biosketch
If you wish to explain factors that affected your past productivity, such as family care responsibilities, illness, disability, or military service, you may address them in this "A. Personal Statement" sectionIndicate whether you have published or created research products under another name
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Slide11NIH Biosketch
B. Positions and HonorsList in chronological order the positions you've held that are relevant to this application, concluding with your present positionList any relevant academic and professional achievements and honors
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Slide12NIH Biosketch
C. Contributions to ScienceAll senior/key persons should complete this section Format:Briefly describe up to five of your most significant contributions to scienceThe description of each contribution should be no longer than one half page, including citationsContent:For each contribution, indicate the following:the historical background that frames the scientific problem;the central finding(s);the influence of the finding(s) on the progress of science or the application of those finding(s) to health or technology; andyour specific role in the described workYou may cite up to 4 publications including interim publicationsProvide a URL to a full list of your published work. NIH recommends using My Bibliography
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Slide13NIH Biosketch
D. Research SupportList ongoing and completed research projects from the past three yearsBriefly indicate the overall goals of the projects and your responsibilitiesDo not include the number of person months or direct costsDo not confuse "Research Support" with "Other Support." Other Support information is not collected at the time of application submissionOther Support: NIH staff may request complete and up-to-date "other support" information from you as part of Just-in-Time information collection.
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Slide14Proposal Components
TitleAbstract (500 word limit)Background and Significance of the ProjectPurpose, Hypotheses, Aims, ObjectivesMethods/Materials, Outcome Measures, Data Analysis and Management, and Results AnalysisBudget (Separate PDF attachment)
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Slide15Project Budget
Must include a detailed proposed budget for the entire projectBudget template All expected expenses must be provided in a line-by-line formatA narrative explaining how funds will be used during the project must also be included on the budget form Capital equipment purchases cannot be included in the budget required
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Slide16Allowable Budget Costs
Research assistantsStatistician expensesConsultant costsOutside Faculty Paid Via an Independent ContractResearch instruments (non-consumables) and/or data analysis softwareResearch supplies (consumables)Clinical supplies if requiredOffice suppliesPhotocopy costsPublication costs Professional grants management services as necessary (inquire first if this applies)Other Costs
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Slide17Faculty Salary Support
The costs of faculty salary support can be requested and are included in the total cost of the project A faculty member may choose to forgo any type of salary supportType 1 Release Time (Category 1 or Category 2): Faculty who have approved release time for the project (up to 144 hours) will budget the salary, taxes and benefits for adjunct or other faculty to cover their teaching responsibilities. This amount must be calculated in collaboration with the PI’s supervising administrator, e.g., Dean, Chair or Program DirectorType 2 Faculty Supplemental Salary (Category 1 or Category 2): Faculty salary supplementation (in increments of $4,000 to a maximum of $12,000) can be added to faculty member/members’ base pay over the term of the grant. The costs of taxes and benefits associated with supplemental salary support will also be part of the grant budget. Provided for those faculty member(s) electing to continue full teaching load while engaged in the FSGP project or when release time is not available
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Slide18Faculty Salary Support
Type 3 Mentoring support for Adjunct Faculty (Category 1 or Category 2): Salary support can be requested for the adjunct faculty member to cover time of the adjunct while receiving mentoring. The budget should include the salary taxes and benefits (if applicable) for the adjunct who is being mentoredUp to 15 hours of mentoring support per course for which PI has release timeLimited to a maximum of two courses per year
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Slide19Faculty Salary Support
Received or expected additional funding for the research projectExpected date(s) for submission of additional outside fundingFor multiple year grants, the proposed budget should show the estimated amount of the funding that will be used each yearPIs may be asked to modify their funding requests for one of the following reasons: To meet overall funding goals of the FSGP each year (this is determined by the OAA)Per the recommendation of FORC/outside reviewers after the initial proposal review if the scope of the project and the budget do not seem aligned.
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Slide20Protection of Human Participants and Certification of Biosafety
All research requires review by the IRB/Biosafety Committee, irrespective of where the research is conductedAn IRB Checklist, which summarizes the IRB-related status of the proposed project, must be submitted for each institution where will be conductedFSGP applications may be submitted prior to IRB/Biosafety approval of the proposalAny funding that is awarded is contingent upon IRB/Biosafety approvalIRB/Biosafety approval must be obtained within six months of grant award, or forfeiture of funds may occurIt is the PI’s responsibility to submit IRB applications in a timely manner in order to ensure that approval is received in sufficient time for funds to be allocated to the grant before the deadline for disbursing funds to the project
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Slide21Reviewing Application
Slide22Formatting Requirements
Use templates where indicatedHeader: Each page should include the name of the organization, project title, and full name of the Project Lead in the header’s left cornerMargins: Use one-inch margins or greaterFont: Use Times New Roman or Arial 11-point font for the main body of the textPage Numbering: Number each page of the document consecutively. Page numbers should be placed in the footer of the application documentSpacing: Use double spacingDocument Format: Print copies must be double-sided and paginated on 8.5 x 11 inch paperThe electronic version of the application and the budget must be in PDF
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Slide23Submission Files
Ensure that the final electronic version of the application has Track Changes turned off and all editorial comments are either accepted or deletedConvert Word document to PDFConvert Budget Excel file to PDFSubmit two separate PDF documents; the main application packet and the budget templateFile Name: Application: PIlastname_FSGPapplication_MMDDYYBudget: PIlastname_FSGPbudget_MMDDYY
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Slide24Submission Methods
One electronic copy of the entire application along with 4 printed, hard copies must be submittedElectronic submission: PDF version of the application to: facultyresearch@samuelmerritt.eduIf files are too large to be emailed, please contact the FORC Chair to make other arrangements for electronic submission, e.g. the use of DropboxHard copy submission: Submit 4 print copies to Veronica Paniagua Office of Academic Affairs, 450 30th Street, Suite 2718, Oakland, CA 94609.For questions regarding the FSGP program, eligibility, processes or application guidelines, email: facultyresearch@samuelmerritt.edu.
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Slide25Learning from the Grant Process
Grantseeking is a competitive, iterative process.Many grants aren’t funded on the first submissionLearn as much as you can from each grantseeking processReviewers’ comments are very valuable: pay attention
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Slide26Q&A
Slide27Sarah Ott
Grants Consultant
sott@hanoverresearch.com
www.hanoverresearch.com