Effective Presentations PowerPoint Presentation

Effective Presentations PowerPoint Presentation

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Dr. David R. Laube. July . 2014. 1. Most Desirable Attributes. Of Business School Graduates . Communication and Interpersonal Skills. Ability To Work Well Within a Team. Personal Ethics and Integrity. ID: 163685

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Effective Presentations

Dr. David R. LaubeJuly 2014

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Most Desirable AttributesOf Business School Graduates

Communication and Interpersonal SkillsAbility To Work Well Within a TeamPersonal Ethics and IntegrityAnalytical and Problem Solving Skills

Source: Wall Street Journal/Harris Interactive Survey of Recruiters

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Presentation Skills

Can Make Your Career ORBreak Your Career

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Dave’s Top Ten ListFor Effective Presentations

Know Your AudienceWho Is the Decision Maker?Who Has the Power?What Is the Hierarchy in the Room?What is the Key Person’s Social Style?

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Tells

Asks

Controlled

Emotes

Social Style Model

Much of the material in these charts is drawn from “People Styles at

Work

and Beyond”, Robert and Dorothy Grover Bolton, American Management Association, 1996 www.ridge.com

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Tells

Asks

Controlled

Emotes

Social Style Model

Analytical

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Tells

Asks

Controlled

Emotes

Social Style Model

Amiable

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Tells

Asks

Controlled

Emotes

Social Style Model

Expressive

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Tells

Asks

Controlled

Emotes

Social Style Model

Driving

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Tells

Asks

Controlled

Emotes

Social Style Model

Analytical

Driving

Amiable

Expressive

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Social Style Model

Analytical

Driving

Amiable

Expressive

Detail Oriented

Exacting

LogicalOrganized

Likes ConsensusSupportiveTeam PlayerAvoids Conflict

Big PictureForcefulImpulsiveThrives on People

Milestone OrientedMoves QuicklyPracticalWants Control

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Style Demographics

Analytical

Driving

Amiable

Expressive

25%

25%

25%

25%

By Adolescence, Everyone Has Adopted Their Social Style and It Is Set For Life. The Population is Evenly Split.

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Analytical

Driving

Amiable

Expressive

Backup Styles Under Pressure

Avoids

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Analytical

Driving

Amiable

Expressive

Backup Styles Under Pressure

Avoids

Acquiesces

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Analytical

Driving

Amiable

Expressive

Backup Styles Under Pressure

Avoids

Acquiesces

Attacks

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Analytical

Driving

Amiable

Expressive

Avoids

Autocratic

Acquiesces

Attacks

Backup Styles Under Pressure

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Analytical

Driving

Amiable

Expressive

Backup Styles Under Pressure

Avoids

Autocratic

Acquiesces

Attacks

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Social Style Model

Analytical

Driving

Amiable

Expressive

Detail Oriented

Exacting

LogicalOrganized

Likes ConsensusSupportiveTeam PlayerAvoids Conflict

Big PictureForcefulImpulsiveThrives on People

Milestone OrientedMoves QuicklyPracticalWants Control

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VersatilityThe Key to Relationships

Research Shows that:Social Style is Completely Uncorrelated to Success but… High Versatility Is Strongly Correlated to Success—in Relationships, In Business, In Life.¹Good News—High Versatility Can Be Learned. It is Not “Locked In” Like Your Social Style.

¹“People Styles at Work”, Robert and Dorothy Grover Bolton, American Management Association, 1996 www.ridge.com

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Versatility

The Ability To Meet, Or Match Your Social Style With the Style of Others…..And To Recognize When This is Absolutely Necessary.

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Dave’s Top Ten List

What Is The Purpose of the MeetingTo Inform?To Sell Them on a Project or Idea?To Obtain a Decision?

Make This Clear Up Front

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2. Purpose

Use a PALPurposeAgendaLength

Consider Posting the PAL At the Front of the Room

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3. Preparation

How Much Time?Stand Up vs. Sit Down?Paper or PowerPoint?Use Page NumbersBring Back Ups

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3. Preparation

Will the Material Be Sent Out In Advance?Will They Read It?If So, the Charts Change DramaticallyThey Become More NarrativeIt Impacts the Live Presentation

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3. Preparation

Accommodate Remote AttendeesSend Out Advance Connection InfoDistribute Charts In Advance“WebEx” Style or Audio Conference Call?If “WebEx”, Use Colleague to Run the Charts.

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4. Presentation Materials

Be Careful of “Data Rich” Charts

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4. Presentation Materials

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4. Presentation Materials

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4. Presentation Materials

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4. Presentation Materials

Be Careful of “Data Rich” ChartsUse Sans-Serif FontsArial or Tahoma or Corbel

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4. Presentation Materials

Be Careful of “Data Rich” ChartsUse Sans-Serif FontsArial or Tahoma or Corbel

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4. Presentation Materials

Be Careful of “Data Rich” ChartsUse Sans-Serif FontsArial or Tahoma or CorbelBlue Background with White and Yellow Text

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4. Presentation Materials

Be Careful of “Data Rich” ChartsUse Sans-Serif FontsArial or Tahoma or CorbelBlue Background with White and Yellow Text.

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4. Presentation Materials

Be Careful of “Data Rich” Charts

Use Sans-Serif Fonts

Arial

or

Tahoma or

Corbel

Blue Background with White and Yellow Text

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4. Presentation Materials

Be Careful of “Data Rich” ChartsUse Sans-Serif FontsArial or Tahoma or CorbelBlue Background with White and Yellow Text

Logo Goes Here

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4. Presentation Materials

Be Careful of “Data Rich” ChartsUse Sans-Serif FontsArial or Tahoma or CorbelBlue Background with White and Yellow Text No RedBut Printed Copies—B&WNo Smaller Than 18 Point Fonts

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4. Presentation Materials

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Don’t Overlay Text Onto Pictures

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4. Presentation Materials

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Don’t Overlay Text Onto Pictures

Handle Financials Clearly

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Three Months EndedJune 27, 2008June 29, 2007Cash and cash equivalents at beginning of period$44,246$10,479Cash flows from operating activities: Net cash provided by (used in) operating activities (4,126) 1,432Cash flows from investing activities:  Purchase of short-term investments(17,586) (20,898Proceeds from sales and maturities of short-term investments15,04215,449Payment for license and development arrangement—(1,250Purchases of property and equipment(408)(1,310Net cash used in investing activities  (2,952) (8,009Cash flows from financing activities: Issuance of common stock 447,651Repurchase of common stock(859)(136Repurchase of 3¾ convertible senior notes(8,342)—Excess tax benefit from stock-based compensation—51Net cash provided by (used in) financing activities  (9,157)7,566Effect of exchange rate changes on cash 150212Net increase (decrease) in cash and cash equivalents (16,085)1,201Cash and cash equivalents at end of period$28,161$11,680

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Three Months EndedJune 27, 2008June 29, 2007Cash and cash equivalents at beginning of period$44,246$10,479Cash flows from operating activities: Net cash provided by (used in) operating activities (4,126) 1,432Cash flows from investing activities:  Purchase of short-term investments(17,586) (20,898Proceeds from sales and maturities of short-term investments15,04215,449Payment for license and development arrangement—(1,250Purchases of property and equipment(408)(1,310Net cash used in investing activities  (2,952) (8,009Cash flows from financing activities: Issuance of common stock 447,651Repurchase of common stock(859)(136Repurchase of 3¾ convertible senior notes(8,342)—Excess tax benefit from stock-based compensation—51Net cash provided by (used in) financing activities  (9,157)7,566Effect of exchange rate changes on cash 150212Net increase (decrease) in cash and cash equivalents (16,085)1,201Cash and cash equivalents at end of period$28,161$11,680

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Three Months EndedJune 27, 2008June 29, 2007Cash and cash equivalents at beginning of period$44,246$10,479Cash flows from operating activities: Net cash provided by (used in) operating activities (4,126) 1,432Cash flows from investing activities:  Purchase of short-term investments(17,586) (20,898Proceeds from sales and maturities of short-term investments15,04215,449Payment for license and development arrangement—(1,250Purchases of property and equipment(408)(1,310Net cash used in investing activities  (2,952) (8,009Cash flows from financing activities: Issuance of common stock 447,651Repurchase of common stock(859)(136Repurchase of 3¾ convertible senior notes(8,342)—Excess tax benefit from stock-based compensation—51Net cash provided by (used in) financing activities  (9,157)7,566Effect of exchange rate changes on cash 150212Net increase (decrease) in cash and cash equivalents (16,085)1,201Cash and cash equivalents at end of period$28,161$11,680

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4. Presentation Materials

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Use Video Appropriately

But Keep It Short

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4. Presentation Materials

Assume 3 Minutes Per ChartAssume 1/3 of the Time Is For QuestionsPrepare “Back Up” Charts For Additional Detail

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4. Presentation Materials

An Ideal Structure:Three or Four PointsUsing partial sentencesOr Easy To Read Charts/Visuals

Using A Take-Away Box

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5. Set Expectations

Introduce YourselfWhy Is Everyone Here? (the PAL)Questions—During Or At End?Reconfirm the Time AvailableGive Ground Rules for Conference Calls

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6. Presentation Skills

Eye Contact With AudienceDon’t Overly Refer to NotesVary Voice, Tone, Pitch, VolumeUse Your HandsWear Appropriate Clothes

Touch, Turn, Then Talk

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7. Be Flexible

Be Prepared to Jump AroundBe Prepared to Cut It ShortSkip Some Charts, If NecessaryDon’t Read the ChartsDon’t Make the Charts “Cute”

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7. Be Flexible

Be Prepared to Jump AroundBe Prepared to Cut It ShortSkip Some Charts, If NecessaryDon’t Read the ChartsDon’t Make the Charts “Cute”

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7. Be Flexible

Be Prepared to Jump AroundBe Prepared to Cut It ShortSkip Some Charts, If NecessaryDon’t Read the ChartsDon’t Make the Charts “Cute”Use the “Blank” Button

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8. Time Management

Rehearse To Determine the TimeHave a Colleague Keep TimeHave a Visible Clock Or WatchStart Within 3 Minutes of ScheduleStay On Topic, If You CanBe Careful About QuestionsUse “Parking Lot” to Table Issues

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9. Q&A – The Ultimate Test

Q&A Will Demonstrate:Your Knowledge of the SubjectYour PersonalityYour Ability to Think on Your FeetYour FlexibilityYour Time Management

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Q&A May Determine Success or Failure

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9. Q&A – The Ultimate Test

Anticipate QuestionsRole Play in RehearsalBring Backup MaterialWatch the TimeTry to Address the Whole Audience

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9. Q&A – The Ultimate Test

Three Useful WordsDon’t Be Afraid to Say— “I Don’t Know”…..“But I’ll Get You the Answer By _____”.

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10. Do A Good Close

Always CloseRefer Back to the “Purpose”Use a One Slide Finish….

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Next Steps?

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Follow These Ten Rules……And Your Presentations Will:Improve Your Organization andImprove Your Career

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Resources

Social Styles“People Styles At Work and Beyond”, Robert Bolton and Dorothy Grover Bolton, Amacomhttp://www.tracomcorp.com many resources including assessmentsEffective Presentations “Beyond Bullet Points”, Cliff Atkinson, Microsoft“The Exceptional Presenter, Timothy J. Koegel, Greenleaf Book “Knockout Presentations”, Diane DiResta, Chandler House Press“Maximize Your Presentation Skills”, Ellen A. Kaye, Three River Press“Solving the PowerPoint Predicament”, Tom Bunzel, Que Publishing, includes CD“Speaking Effectively”, John A. Kline, Prentice Hall “Why Most PowerPoint Presentations Suck”, Rick Altman, Harvest BooksSoftwarehttp://www.presentationpro.com For PowerPoint add-on software

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