Senior Leaders Course POEM I HAVE A SPELLING CHECKER IT CAME WITH MY PC IT PLAINLY MARKS FOUR MY REVUE MISTAKES I CANNOT SEA IVE RUN THIS POEM THRU IT IM SURE YOUR PLEASE TO NO ITS LETTER PERFECT IN ITS WEIGH ID: 680830
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Slide1
Write Effectively
SSI Noncommissioned Officer Academy
Senior Leaders CourseSlide2
POEM
I HAVE A SPELLING CHECKER
IT CAME WITH MY PC;IT PLAINLY MARKS FOUR MY REVUE
MISTAKES I CANNOT SEA.
I’VE RUN THIS POEM THRU IT.
I’M SURE YOUR PLEASE TO NO.
ITS LETTER PERFECT IN ITS WEIGH,
MY CHECKER TOLLED ME SEW.
2Slide3
Learning Objective
Action: Write Effectively Using the Army Writing Program
Condition: Given adequate time in an academic course, a requirement to communicate using the universal intellectual standards, and access to level resources with an awareness of the Operational Environment (OE) variables and actors.Standard: Writing includes:
1. Elements of the six step writing process.
2. Style that meets Army writing requirements of AR 25-50, DA Pam 600-67, DA Memo 25-52 and the AG Writing Guide.
3. Identification of appropriate usage of active voice.
4. Composition of correspondence with substance that supports the purpose of effective writing.
3Slide4
“Effective Army writing transmits a clear message in a single, rapid reading, and is
free of errors in grammar, mechanics, and usage.”
4
Effective Army WritingSlide5
Step 1 - Understand your writing task and
your writing
conditions
Step 2 - Gather and organize your ideas
Step 3 - Write a complete draft
Step 4 - Edit your draft ruthlessly
Step 5 - Fight for feedback
Step 6 - Go final and proof it
The Six-Step Writing
Process
5Slide6
Seven Rules Of
The Army Writing Style
Rule 1: Put your main point up front (BLUF)Rule 2: Write short paragraphs. No more than one inch deep or six lines long
Rule
3: Write short staff papers (one to two pages long)
Rule
4: Use active voice
Rule
5: Use short, conventional words
Rule
6: Write short sentences (about 15 words average)
Rule
7: Be correct, be credible, be complete
6Slide7
Types of Army
Correspondence & DocumentsMemorandum
LetterOPORD (Operations Order)SOP (Standard Operating Procedures)DA and DD FormsEmail
7Slide8
The Army’s main format for preparing
correspondence
The
Basic
or
Formal Memorandum
The Informal
Memorandum
The Memorandum For
Record
The
Memorandum of Agreement
(
or Understanding
)
The Memorandum
8Slide9
Active / Passive Voice
ACTIVE
- The subject of the sentence names the actor ACTIVE = DOER --- VERB --- RECEIVERAll qualifiers will zero their weapons before qualification
.
PASSIVE
-
The subject of the sentence names the receiver of the action.
PASSIVE = RECEIVER ---VERB --- DOER
All weapons will be zeroed before qualification.
9Slide10
Active Voice Is More Effective
Because …
It is a stronger form of expression because it indicates the agent and shows the action. It states the action in fewer words.
It
prevents confusion about the actor. Use of “I” and “We; the first person takes responsibility for the action.
10Slide11
Disadvantages Of Using
Passive Voice
Leaves critical information unstated Evades responsibility
Increases
length
11Slide12
How To Recognize The
Passive Voice
BEAMISAREWAS
WERE
BEING
BEEN
PAST PARTICIPLE
ENDING IN –ED OR
–EN
GIVEN
TAKEN
IMPLEMENTED
CONDUCTED
ORDERED
12Slide13
How To Correct Passive Voice
1. Put the doer before the verb. Appropriate clothing will BE WORN
by all personnel.
All
personnel will wear appropriate clothing.
13
2. Drop
part of the verb.
The Soldier
WAS TRANSFERRED
to
Fort
Bragg.
He
transferred to Ft Bragg.
3. Change
the verb.
Personnel
are prohibited
from smoking during refueling operations.
Personnel
must not smoke during refueling.Slide14
Substance
Content must be relevant to the subjectInclude all information needed to communicate
Sufficient detail to be understoodKeep audience in mindIdentify and document borrowed ideas or information
14Slide15
Organization
IntroductionIntro topic, tell why it’s important
PurposeProvides information, guidance, or requests decisionMain BodyIdentify main pointsUse supporting evidenceAnalysis of supporting evidenceConclusion
Summary, last chance to restate position or convince
15Slide16
Information Paper
Purpose- to provide information
Bottom Line Up Front- BLUFOne page summaryClear, concise, and logical
16Slide17
17
CloserSlide18
Practical Exercise
18
Log on to the following website to complete the Practical Exercise. You have 30 minutes.
http://www.ssi.army.mil/Courses/AGS/PE/TechnicalWriting/index.html