Presented by Charles Groshens Welcome and Introductions Handouts History FunctionalitySystem RequirementsBenefits Live Demo CRL CRLMS Payrolls CRL CRLMS BidderQuoters CRL CRLMS ID: 652166
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AASHTOware ProjectCivil Rights & Labor (CRL)
Presented by:Charles GroshensSlide2
Welcome and IntroductionsHandouts History
Functionality/System Requirements/BenefitsLive Demo CRL (CRLMS)
Payrolls
CRL (CRLMS) Bidder/QuotersCRL (CRLMS) Subcontractor PaymentsQuestions/Wrap-up
AgendaSlide3
Charlie GroshensDavid KovalaNicole MadisonJim
MulhernCarol SeglTodd Bergland
Yosef
TeferiGreg HrubyKris AndersonAshanti PayneInfo TechShirley
Daugherty - System Specialist
Douglas Bell – Business AnalystWard Zerbe – Account Management
wT
CRLMS TeamSlide4
CRLMS Non-Agency Users Guides
Getting StartedBidder – Quoters
Subcontractor
PaymentsContract Vendor Payrolls
Handouts (InfoTech Developed)Slide5
MnDOT developed based on our requirementsPayroll Workflow wT CRLMS for Contractor Subcontractor Roll At MNDOT
Trnsport Payroll XML guidewT CRLMS Sub Contractor Entering Payroll
Manually
wT CRLMS Navigation Guide for Contractor Subcontractor Role At MNDOTPayroll Spreadsheet Conversion Tool
Handouts
(MnDOT Developed)Slide6
2003 MnDOT researched development of a new internal Civil Rights Program. 2004 MnDOT started working with AASHTO
2005 AASHTO formed a 12-state development team for CRLMS using the MnDOT model.CRLMS became one of several web-Modules (Precon, CRLMS, Construction & Materials)
Mn/DOT subject experts have been actively
involved2009 Mn/DOT started Beta testing several iterations Seven additional agencies have requested evaluation copies
History Slide7
Functionality
Project ManagementManage agency’s internal construction contract management
program
Civil Rights ManagementManage all aspects of internal and external civil rights:DBE goals, TGB/VETs goals, and OJT goals
Contract Clearance and Good Faith Efforts
Labor Compliance Monitoring and Verification
State
and Federal
Payroll Requirements
Payroll
Entry Processes
Reviewing
and Signing
Payrolls
Agency
Review of
Payrolls
Slide8
Functionality
Electronic Bidders/Quoters SubmissionContract Clearance and Good Faith EffortsAll
the Quoters by Proposal
Prompt Payment Monitoring and VerificationPrime payment made to SubcontractorsSubcontractors
verify receipt of payments
Subcontractors submit payments made to next tier SubcontractorsSlide9
Functionality
Manages the Federal/State Civil Rights & Labor Reporting Requirements
CRL will replace Workforce Information Tracking Initiative (WITI) for the collection of employment informationSlide10
No cost to access the system or receive a Login-IDWeb basedWindows 7 or Windows XP
Internet Explorer 8 (required)Internet Explorer 9 (recommended)
System RequirementsSlide11
Apparent Low Bidder will receive access from OCRPrime and Subcontractors assigned login names and passwords by MnDOT Contractors will
only have access to projects authorized by MnDOT
Contractor Access Slide12
Three ways to enter payrollsManual EntrySpreadsheet Conversion Tool
XML File Data Import
Payroll EntrySlide13Slide14Slide15
MnDOT is currently setting up an external support network for all contractorsMnDOT
office managers will be trained on payroll exceptionsMnDOT will provide email and telephone
support for all contractors routed to the business experts
MnDOT Support NetworkSlide16
Reduce administrative workload
Provides faster, easier, and accurate way to meet government reporting requirements
Confirmation of received data and verification
Benefits
Slide17
Benefits
Allows electronic filing of contractor payrolls and subcontractors paymentsElectronic signing of Documents
Prime contractor review and approval of entered subcontractor payrolls
Reduction in the need for paper forms (printing, filing, long-term storage, and mailing)Slide18
St Croix Crossing project:First MnDOT projects (Pilot) to require
CRL (CRLMS)6 ProjectsDesign/Build (Hwy 36 Approach way)
Design/Bid/Build (Foundation & Deck Contracts)
State funds only (Overlook project)Federal & State funded connector projects near Hwy 36Contract specifications included in project documents MnDOT will go live with all contracts Advertised for bid after July 1, 2013
ImplementationSlide19
All Contractors working on our project will need to complete/submit a MnDOT Vendor form (next Slide)http://www.dot.state.mn.us/const/labor/forms.htmlThis includes:
All trucking entities subject to the contract labor provisionsSuppliers that would be part of the Apparent Low Bidder’s Bidders/Quoters list for Good Faith EffortsIn order to complete the form the vendor will need to obtain a
SWIFT
Id.https://supplier.swift.state.mn.us/psp/fmssupap/SUPPLIER/ERP/h/?tab=SUP_GUESTIt can take up to 4 days to get the official SWIFT Id
Vendor Forms Slide20
Vendor Form
Contractors &
Trucking Entities
SWIFT Numbers
http://www.dot.state.mn.us/const/labor/forms.htmlSlide21
The following slide contains the dates, times, and registration information for the free trainingYou can also visit the LCU website for additional LCU training and Labor Compliance Informationhttp://www.dot.state.mn.us/const/labor/index.html
Contractor CRLMS (CRL)TrainingSlide22
Audience: Contractor’s: Payroll Administrators, IT Professionals, as well as
Managers Friday, March 22, MnDOT Arden Hills, 7:30am registration, 8:00am-12:00pm training
Friday, March 22, MnDOT Arden Hills, 12:30pm registration, 1:00pm-5:00pm training
Friday, March 29, MnDOT Arden Hills, 7:30am registration, 8:00am-12:00pm trainingFriday, March 29, MnDOT Arden Hills, 12:30pm registration, 1:00pm-5:00pm trainingWednesday, April 10, MnDOT Mankato, 7:30am registration, 8:00am-12:00pm trainingWednesday, April 10, MnDOT Mankato, 12:30pm registration, 1:00pm-5:00pm trainingThursday, April 11, MnDOT Mankato, 7:30am registration, 8:00am-12:00pm trainingThursday, April 11, MnDOT Mankato, 12:30pm registration, 1:00pm-5:00pm training
Monday, April 15, MnDOT Arden Hills, 7:30am registration, 8:00am-12:00pm training
Class Fee:
No
fee to
attend.
Registration
:
Registration
questions, call Carol at 651-366-4230.
Registration Form
: http://www.dot.state.mn.us/const/labor/documents/crlmstrainingforcontractors.pdfSlide23
Mn/DOT Contact person(s)Charles.Groshens@state.mn.usSlide24
MnDOT Labor Compliance Unit (LCU) Site:http://www.dot.state.mn.us/const/labor
/MnDOT LCU Forms (Vendor Form):http://www.dot.state.mn.us/const/labor/forms.html
MnDOT LCU CRLMS (Excel Payroll Spreadsheet):
http://www.dot.state.mn.us/const/labor/CRLMS.htmlInfoTech
Cloverleaf:
CRL Payroll Spreadsheet Converter Toolhttps://xml.cloverleaf.net/spreadsheet/
Contractor Payroll System XML Resource Kit
https
://xml.cloverleaf.net/resourcekit/
Important LinksSlide25
Questions?
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