and Inspection Program HR Plans and Operations Course Senior Leader Training Division Adjutant General School 1 6 June 2018 Terminal Learning Objective Action Establish an HR Organizational Staff Assistance Visit SAV Program ID: 754539
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Establish a HR Staff Assistance Visit (SAV) and Inspection Program
HR Plans and Operations Course
Senior Leader Training Division
Adjutant General School
1
6
June 2018Slide2
Terminal Learning ObjectiveAction: Establish an HR Organizational Staff Assistance Visit (SAV) ProgramConditions: In a classroom environment, given access to
FM 1-0 (Human Resources Support), AR 1-201 (Army Inspection Policy), and access to the U.S. Army IG School Inspections Guide and awareness of our Operational Environment (OE).
Standard: Students will meet the standard when they correctly:
1. Define the basic principles of Army inspections2. Identify the principles of the Organizational Inspection Program (OIP)
3. Determine how to utilize a Staff Assistance Visit (SAV)
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InspectionsPrinciplesElementsTypesResponsibilitiesRoot Cause Analysis
Staff Assistance Visits
PurposeFormat
3
OutlineSlide4
Army Inspection – Definition“An evaluation that measures performance against a standard and that should identify the cause of any deviation...” - AR 1-201
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Bottom Line Good leaders inspect…inspections are a leadership toolInspections done properly strengthen the chain of commandInspections help commanders find “ground truth”
Inspections help commanders “calibrate” subordinates to the correct standardTeach your subordinates how to inspect…no one else will
Do Not
EXPECT
What You Do Not
INSPECT
!
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General Inspection: Broad in scope, oriented on units, and designed to look at all aspects of the organization.Special Inspection: Focused on specific functions, programs, procedures, problems, or issues; these inspections also look at groups of related problems or procedures. The special inspection facilitates the systemic approach to an inspection and is the preferred type of IG Inspection.Follow-up Inspection: Review the effectiveness of corrective actions taken as a result of a previous inspection.
Types of Inspections
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Principles of Army Inspections
Purposeful
Coordinated
Instructive
Focused on Feedback
Followed-up/
Corrective actions
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Measure performance against a standardDetermine the magnitude of the problem(s)Seek the root cause(s) of the problem(s)Determine a solutionAssign responsibility to the appropriate individuals or agencies
Basic Elements of
Inspections
All inspections have one purpose provide feedback to commanders so they can make decisions that will improve the Army. The focus must remain on measuring compliance against established standards to ensure that the Army can function effectively in its combat role. Five elements are:
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Identifies HOW to transform the CURRENT conditions to the DESIRED end state and accounts for the time and space relationships inherent in the problem
Develop
an operational approach
What broad general actions will resolve the problem?
Frame the
problem
What are the
obstacles impeding progress
toward
the desired end state?
Design Methodology
Frame the operational environment
CURRENT
state
DESIRED
end state
What is going on?
Understand the current conditions of the operational environment.
What should the environment look like
?
Visualize
the desired conditions of the operational environment
Develop the plan
Using the military decision making process (MDMP):
Receipt of MissionMission AnalysisCourse of Action DevelopmentCourse of Action AnalysisCourse of Action ComparisonCourse of Action ApprovalOrders Production
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Problem StatementSlide10
The Inspections Guide, Section 3-3NON-COMPLIANCE
DON’T KNOW
CANNOT
COMPLY
WON’T COMPLY
NEVER KNEW
FORGOT
TASK IMPLIED
FEW RESOURCES
DON’T KNOW HOW
IMPOSSIBLE
NO REWARD
NO PENALTY
DISAGREE
10
The Root Cause Analysis ModelSlide11
MOI
FRAGORD
11
ContractsSlide12
SAV Purpose and UseThe SAV is a pulse check on HR systems within an HR organizationContent is commander driven, reported information should focus on trends and issues that can be directly affected by the commander or unit
Information reported may vary between units based on: type of unit, commander personality and input, mission requirements, and component
The SAV is briefed by the inspecting unit to the subordinate HR organization. Subordinate leadership are required to attend
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Commander or Staff PrincipalPreparation for Staff InspectionTeach and Train visit (Directed/Requested)
Establish Plan (Team, Training, Materials)
When: six weeks, two weeks, tomorrow
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SAV StepsSlide14
Format is commander-driven: formal briefing or “take-away” productUse format that will support your intentMultiple formats: PowerPoint Brief, Excel Spreadsheet, Word Document Narrative
Bubble chart ratings (Red-Amber-Green) are subjective and should only be used in addition to hard numbers
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FormatSlide15
SAV
Outbrief / Results
Unit Leadership
Overview of what happened
Keep record on
file
Follow-up
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Developing an OIP: Commander ResponsibilitiesDesignate an overall OIP coordinator, who develops the written OIP, including:Articulating the commander’s overall inspection guidance
Assigning responsibilities for staff members and subordinate commanders
Addressing relevant categories of inspections (command, staff, and IG) as they pertain to the command by frequency, focus, and so on
Capturing all inspections that affect the command, prioritizing them, and eliminating redundancy or irrelevanceEstablishing the standards and scope for each type of inspection (general, special, and follow-up)
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Developing an OIP: Staff ResponsibilitiesMonitor functional areas in subordinate organizationsConduct staff inspections as directed Conduct SAVs as directed to teach and train units on goals and standards
Design assistance visits to complement but not duplicate other inspection programs
Apply the training execution model to plan inspections with adequate time for corrective actions and conduct follow-up inspections or activities
Review previous inspection reports and results prior to developing new inspection plans (if available)Adhere to the Army inspection principles when performing inspection duties17Slide18
OIP: Commander’s Plan
A Commander’s program and a command responsibility
Comprehensive, written plan
Identifies, prevents or eliminates problem areas
Complements and reinforces other evaluations
Minimizes the duplication of evaluations
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Initial Command Inspection
Required for Company Commanders (or like
commands such as
detachments)within 90 days of assumption of command for the ACwithin
180 days of assumption of command for the RCComprehensive inspection that identifies unit strengths and weaknesses
Included on the training schedule and should be
briefed
at
QTB
Helps commanders establish goals, standards, and priorities…may be used to develop DA Form 67-9-1, OER Support Form
The
inspected
commander must be present and participate in the inspection!
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Command Inspections“Mandatory” for organizations with companiesEnsure compliance with regulations/policiesCommander must physically participateA scheduled, formal event
Initial Command Inspection (ICI)Subsequent Command Inspection (SCI)
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Staff InspectionCompliance-oriented
Focused on a single functional area or a few related areasLed by a staff member of a functional area
Can complement command and IG inspections
Conducted by a staff member technically qualified in the functional area21Slide22
Inspector General InspectionPursues systemic issuesIdentifies substandard performance, determines the magnitude of the deficiency, and seeks the reason for the deficiency (the root cause)
Teaches systems processes and procedures
Identifies responsibility for corrective
actionsSpreads innovative ideas
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Check on LearningThe purpose is to assist the Brigade Commander in developing his units or identifying functional problems within the unit. The OIP is a coordinated effort and is placed on the commander’s training schedule.The OIP can include a command inspection, staff inspection, or staff assistance visit.
Brigade OIP must compliment the Battalion OIP programs in order to prevent redundancy
What are the basic principles of the Army Inspection Program?
Purpose Coordinated Focused on Feedback
Instructive
Followed-up
What are the keys to developing an OIP at the Brigade level?
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Summary
General Purpose and Use for Inspections
Principles of Army Inspections
Basic Elements of Inspections
OIP Process and Responsibilities
Command Inspection
Staff Inspection
IG Inspection
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Terminal Learning ObjectiveAction: Establish an Staff Assistance Visit (SAV) ProgramConditions: Given access to AR 1-201 (Army Inspection Policy), the U.S. Army IG School Inspections Guide and awareness of our Operational Environment (OE).
Standard: Students will meet the standard when they correctly:1. Define the basic principles of Army inspections
2. Identify the principles of the Organizational Inspection Program (OIP)3. Determine how to utilize a SAV
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