To show techniques for formatting tables text boxes and graphic objects To demonstrate text wrapping To create captions for objects in documents Main Menu Tables Inserting amp Formatting Tables ID: 786066
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Slide1
Slide2Objectives
To identify methods of creating tables, text boxes and graphic objects.
To show techniques for formatting tables, text boxes and graphic objects.
To demonstrate text wrapping.
To create captions for objects in documents.
Slide3Main Menu
Tables
Inserting & Formatting Tables
Text Boxes, Shapes & WordArtInserting & Formatting Text Boxes, Shapes & WordArtPictures & ScreenshotsInserting & Formatting Pictures & Screenshots
Slide4Main Menu
SmartArt
Inserting & Formatting
SmartArtChartsInserting & Formatting ChartsText WrappingApplying Text
Wrapping
Slide5Main Menu
Captions
Inserting & Formatting Captions
Slide6Slide7Tables
Are grids comprised of horizontal rows and vertical columns into which a user will enter data to help organize information
Consist of columns and rows which create cells
Slide8Tables
Can be inserted by clicking the
Table icon
on the Insert tab and choosing one of the available options from the menu
Slide9Tables
When selected, make the Table Tools section appear on the Ribbon and contains the
Design
and Layout tabsthese tabs can be used to format the table
Slide10Table Tools Design Tab
Contains the following groups:
Table Style Options
specify table style alternatives such as headers, banded rows or columns, etc.Table Stylesselect a premade style or apply shading to cellsBorderschoose and apply border styles, weight or locations
Slide11Table Tools Layout Tab
Contains the following groups:
Table
select items; view gridlines or show propertiesDrawdraw a table or remove borders to merge cellsRows & Columnsdelete the table, rows or columns and insert rows or columnsMergecombine or split cells and split tables
Slide12Table Tools Layout Tab
Contains the following groups:
Cell Size
change the size of cells to fit contents or evenly distribute the size of columns or rowsAlignmentchange the alignment of text in the cell; the text direction or cell marginsDatasort information; repeat headers; convert the table to text or add formulas
Slide13Text
Can be entered in tables by placing the cursor in the cell where text is to be added and beginning to type
Row Height-
increases automatically to make room for the text
Column Width-does not change to make room for the text; text will wrap at the right border
Formatting Text in a Table-
can be completed by using the same commands as formatting text not in a table
Slide14Navigating Tables
To Move to a Cell…
Keys to Press
One cell right
Tab key or → key
One cell
left
Shift +
Tab keys or ← key
One cell up
↑
key
One cell
down
↓ key
First
cell in a column
Alt + Page Up keys
Last cell in a column
Alt +
Page Down keys
First cell in a row
Alt
+ Home keys
Last cell in a row
Alt +
End keys
Slide15Deleting Tables
Can be completed by:
selecting the table
right-clickingchoosing
Delete Table from the menu
Slide16Slide17Instructions
:
Show the
Inserting & Formatting Tables video segment.
Slide18Slide19Text Boxes
Are objects in which text can be added and placed anywhere on a page
Can be used as design elements in a document by formatting them
Slide20Text Boxes
Can be added by clicking the
Text Box icon
in the Text group on the Insert tab and choosing an option from the menu
Slide21Text Boxes
Can have text entered into them by selecting them and beginning to type
Can be resized by clicking and dragging on the
sizing handlesCan be rotated using the rotating handleCan have the layout adjusted by clicking on the Layout Options iconCan be deleted by selecting the text box and pressing the Delete key
Slide22Shapes
Are objects which can be added to documents such as circles, lines, starbursts, etc.
Can function as a text box or a design element
Shapes are added to documents as floating objects meaning they can be positioned anywhere on the page.
Slide23Shapes
Can be added by clicking the
Shapes icon
in the Illustrations group on the Insert tab and choosing an option from the menu
Slide24Shapes
Can have text entered into it by selecting it and beginning to type
Can be resized by clicking and dragging on the
sizing handles or have the appearance modified by using the yellow circlesCan be rotated using the rotating handleCan have the layout adjusted by clicking on the Layout Options iconCan be deleted by selecting the shape and pressing the Delete key
Slide25WordArt
Is decorative text which can be added to a document
Can be added by clicking the
WordArt icon in the Text group on the Insert tab and choosing an option from the menu
Slide26Text Boxes, Shapes & WordArt
When selected, makes the Drawing Tools section appear
on the Ribbon and contains the
Format tabthis tab can be used to format text boxes, shapes and WordArt
It is important to note, the text entered in a text box, shape or WordArt can be formatted using the commands on the
Home tab
related to text or on the shortcut menu.
Slide27Drawing Tools Format Tab
Contains the following groups:
Insert Shapes
add another shape; edit the shape by changing points; change the shape or draw a text boxShape Stylesapply a premade style; add a shape fill, outline or effect
Slide28Drawing Tools Format Tab
Contains the following groups:
WordArt Styles
apply premade WordArt styles; specify a text fill, outline or effect to be appliedTextchange text direction; change text alignment within the text box or shape or link text boxes so text can flow from one to another
Slide29Drawing Tools Format Tab
Contains the following groups:
Arrange
position/order objects as if they were layered; specify text wrapping options; position objects and open the selection pane; align objects relative to the page; group objects so they function as one or rotate objectsSizespecify the exact height and width of an object
Slide30Working with Objects
Moving
select the object and drag it to a new location
the green lines which appear are guides which can be used to help position the object on the pageselect the object and press the arrow keys in the direction in which the object needs to be moved
Slide31Working with Objects
Positioning
select the object and click on one of the
alignment options to position the object relative to the top, bottom, left, right or center of a page
Slide32Working with Objects
Layering (Order of Objects from Front to Back)
open the
Selection Pane and drag the items to be in the order the objects need to appearuse the Bring Forward or Send Backward commands in the Arrange group of the Design Tools Format tab or the
same commands on themenu
which appears when the object is right-clicked
Slide33Working with Objects
Grouping
select all of the objects which need to be grouped together
click Group in the Arrange group on the Design Tools Format tabright-click and select Group from the menu
Grouping objects will allow users to format or move the “group” as one object rather than having to move or format each object.
Slide34Slide35Instructions
:
Show the
Inserting & Formatting Text Boxes, Shapes & WordArt video segment.
Slide36Slide37Pictures
Are graphic files which are inserted as objects into documents
Can be
added by clicking the Pictures or Online Pictures icon in the Illustrations group on the Insert tab and then locating the file to be added
Common file types for pictures or images are .jpeg, .
png
or .gif.
Slide38Screenshots
Are images of content currently displayed in a window open on the computer or desktop
Can be added by clicking the
Screenshot icon in the Illustrations groupon the Insert tab and then choosing a screenshot from the menu
The Screen Clipping command allows users to enter a portion of the screen being used by selecting the image which needs to be clipped for the screen shot.
Once entered in a document, a screenshot can be formatted with the same commands as a picture.
Slide39Pictures & Screenshots
Can
be resized by clicking and dragging on the
sizing handles Can be rotated using the rotating handleCan have the layout adjusted by clicking on the Layout Options iconCan be deleted by selecting the image and pressing the Delete key
Slide40Pictures & Screenshots
When selected, make the Pictures Tools section appear
on the Ribbon and contains the
Format tab
Slide41Picture Tools Format Tab
Contains the following groups:
Adjust
remove backgrounds from images; apply corrections to brightness, contrast or sharpness of images; change color of images; add artistic effects; compress pictures; change the image to another image or reset the image to its initial state prior to changes
Slide42Picture Tools Format Tab
Contains the following groups:
Picture Styles
apply premade picture styles; add borders and effects to images or convert images to SmartArt graphics
Slide43Picture Tools Format Tab
Contains the following groups:
Arrange
position/order objects as if they were layered; specify text wrapping options; position objects and open the selection pane; align objects relative to the page; group objects so they function as one or rotate objects
Slide44Picture Tools Format Tab
Contains the following groups:
Size
crop the image to only contain the portion needed or specify the exact height and width of an image
Slide45Slide46Instructions
:
Show the
Inserting & Formatting Pictures & Screenshots video segment.
Slide47Slide48SmartArt
Are graphic objects which can be inserted to create diagrams in a document
Can be used to illustrate information, concepts or ideas in documents
SmartArt combines text, shapes, effects and other objects to create graphics. SmartArt can be formatted and edited to fit a user’s needs using many of the tools previously used to format other objects.
Slide49SmartArt
Can be added by clicking the
SmartArt
icon in the Illustrations group on the Insert tab and then choosing a type of SmartArt from the Choose a SmartArt Graphic dialog boxCan be deleted by selecting it and pressing the Delete key
There are many categories of SmartArt which can be added. To preview the SmartArt layout, click on it and a preview with a short description will appear in the dialog box.
Slide50SmartArt
Can be created from images
after an image is added on the Picture Tools Format tab in the Picture Styles group click
Picture Layout and choosing a SmartArt layout
Slide51Text
Can be added to the shapes included in the SmartArt graphic by:
clicking on the shape to enter the text and beginning to type in the
text placeholder within the shapeusing the Text Pane and typing in the text which needs to appear in each shape
Slide52SmartArt
When selected,
makes
the SmartArt Tools section appear on the Ribbon and contains the Design and Format tabs
Slide53SmartArt Tools Design Tab
Contains the following groups:
Create Graphic
add shapes or bullets; open the Text Pane or reposition elements in the SmartArtLayoutschange the overall layout of the SmartArt to a different type
Slide54SmartArt Tools Design Tab
Contains the following groups:
SmartArt Styles
change the colors used in the SmartArt or apply a premade style to the SmartArtResetreset the graphic to its original state prior to any changes made
Slide55SmartArt Tools Format Tab
Contains the following groups:
Shapes
edit shapes; change the shape to another shape or make the selected shape larger or smallerShape Stylesapply premade shape styles to shapes in the SmartArt or change the shape fill, outline or effect applied to the shape in the SmartArt
z
Slide56SmartArt Tools Format Tab
Contains the following groups:
WordArt
Stylesapply premade WordArt styles to text in the SmartArt or change the fill, outline and effects of text in the SmartArt
Slide57SmartArt Tools Format Tab
Contains the following groups:
Arrange
position/order objects as if they were layered; specify text wrapping options; position objects and open the selection pane; align objects relative to the page; group objects so they function as one or rotate objectsSizespecify the height and width of the selected object
Slide58Slide59Instructions
:
Show the
Inserting & Formatting SmartArt video segment.
Slide60Slide61Charts
Are visual representations of data
Can be added by clicking the
Chart icon in the Illustrations group on the Insert tab and then choosing a type of Chart from the Insert Chart dialog box
Slide62Charts
When added, open an
Excel spreadsheet
to contain the data displayed in the chartto change the data displayed in the chart, edit the information in the spreadsheet
Slide63Can have the
Layout Options
changed to specify how text interacts with the chart
Can have Chart Elements (title, legend, labels) removed or changedCan have Chart Styles or colors applied or changedCan have Filters applied to chart dataCan be deleted byselecting the chartand pressing DeleteCharts
Slide64Charts
When selected, make
the
Chart Tools section appear on the Ribbon and contains the Design and Format tabs
Slide65Chart Tools Design Tab
Contains the following groups:
Chart Layouts
add chart elements or apply another layoutChart Styleschange chart colors or apply a premade styleDataswitch the row/column data display; select data; edit data or refresh dataTypechange the type of the chart
Slide66Chart Tools Format Tab
Contains the following groups:
Current Selection
choose area to be formatted; open the Format Task Pane or clear any changes to formattingInsert Shapesadd shapes to the chartShape Stylesapply premade Shape Styles to chart elements or change the fill, outline or effects applied to shapes in the chart
Slide67Chart Tools Format Tab
Contains the following groups:
WordArt Styles
apply premade styles or change the fill, outline or effects of text in a chartArrangeposition/order objects as if they were layered; specify text wrapping options; position objects and open the selection pane; align objects relative to the page; group objects so they function as one or rotate objects
Slide68Chart Tools Format Tab
Contains the following groups:
Size
specify the height and width of the chart
Slide69Slide70Instructions
:
Show the
Inserting & Formatting Charts video segment.
Slide71Slide72Text Wrapping
Is the ability of text to wrap or be located around an object
Slide73Text Wrapping
Can be:
In Line with Text
text located on a line with textSquaretext wrapped on sides of objectTighttext wrapped on contours of objectThroughtext runs through objectTop and Bottomtext displayed above and below objectBehind Textobject is layered behind textIn Front of Textobject is layered in front of text
Slide74Text Wrapping Options
Can be viewed by:
clicking the
Layout option which appears when an object is selectedclicking on the Wrap Text iconin the Arrange group on the Format tab of the Tools section which appears for theselected object and choosingthe wrapping option needed
Slide75Slide76Instructions
:
Show the
Applying Text Wrapping video segment.
Slide77Slide78Captions
Are labels which identify illustrations such as tables, charts, figures or images located in a document
Slide79Captions
Can be added by:
selecting the object to add the caption to
clicking Insert Caption in the Captions group on the References tabentering the information in the caption in the Caption Dialog Boxclicking OK to add the caption
Slide80Captions
Are by default, displayed below the object they reference
can change the position by selecting another location from the
menuAre by default, numbered using1, 2, 3, etc. can change number system by clicking Numbering and choosinganother option
Slide81Captions
Have three default labels:
Figure
EquationTableCan have new label names created by click on the New Label icon and typing in the label name needed
Slide82Slide83Instructions
:
Show the
Inserting & Formatting Captions video segment.
Slide84Acknowledgements
Director of Brand Management
Megan O’Quinn
Graphic Editors
Hilary Jasper, Megan O’Quinn
Videography/Post Production
Jake Saye
Video Narrator
Lora Cain
Quality Control Director
Angela Dehls
Collaborators
Stephanie Tullis
Business & Computer
Technologies Educator
V.P. of Brand Management
Clayton Franklin
Executive Producer
Gordon W. Davis, Ph.D.
© MMXVIII
CEV Multimedia, Ltd.