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World A7.3 to EnterpriseOne 9.0 Migration:

The City of Lubbock and Denovo. Long Beach, California. Wednesday March 9th, 2011 . Agenda. Introductions. Project Drivers. Fundamentals. Biggest Challenges. What Went Well. Value. What’s Next. Questions.

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World A7.3 to EnterpriseOne 9.0 Migration:






Presentation on theme: "World A7.3 to EnterpriseOne 9.0 Migration:"— Presentation transcript:

Slide1

World A7.3 to EnterpriseOne 9.0 Migration: The City of Lubbock and Denovo

Long Beach, CaliforniaWednesday March 9th, 2011 Slide2

AgendaIntroductions

Project DriversFundamentalsBiggest ChallengesWhat Went WellValue

What’s NextQuestionsSlide3

Introductions

DenovoAn Oracle “Platinum” Partner specializing in JD Edwards, E-Business Suite, PeopleSoft, and Supply Chain

Highly experienced Oracle applications and technology professionals

Extensive experience with Oracle ERP solutions: JD Edwards EnterpriseOne and World upgrades, implementations, hosting, and managed

s

ervices

Collaborative approach to develop and deliver better business solutions Slide4

Introductions

PresentersDan Murphy – Senior Director of ERP Delivery in Denovo’s JD Edwards Solution Delivery practice

David Cotriss

Director, ERP Solutions in Denovo’s JD Edwards Solution Delivery practice

Paul Mc

Nulty – Executive Vice President - Sales & Service Delivery

in Denovo’s JD Edwards Solution Delivery practiceSlide5

Project Drivers

WORLD was highly modified therefore:Difficult to get Oracle Help Desk SupportUpgrade proposition was difficult due On WORLD since 1995

Shrinking local talent pool capable of supporting: WORLD Applications

AS/400 technology

Provide improved existing application functionality “baked into” the EnterpriseOne v9.0 ERP solution to the City's employeesSlide6

Project Drivers

Additional new functionality after themigration:Capital Asset Management (CAM)Employee Self Service (ESS)

Management Self Service (ESS)Positioned themselves on a supported path to Oracle Fusion products

Improved in-house training materials and process documentation that retains the knowledge acquired during the migration projectSlide7

FundamentalsCity of Lubbock’s WORLD Specs:

Hardware (Blue Stack)AS/400 iSeries modelOS: DB2/400

OS400: version V5R4Slide8

Fundamentals

Address BookGeneral Ledger

Accounts PayableAccounts Receivable

Budgeting

Payroll

Human Resources

Inventory Management

Procurement/Purchasing

Capital Projects

Fixed Assets

Job

Costing

City of Lubbock’s WORLD Specs:

Applications (WORLD A7.3 cum 15)Slide9

Fundamentals

FASTRWorldWriters

Dream WritersSTAR

City of Lubbock’s WORLD Specs:

Development and Reporting Tools

RPG

COBOL

CL

QRY/400Slide10

FundamentalsCity of Lubbock’s ENTERPRISEONE

Specs:Hardware (Red Stack)Hardware HP Proliant Blades Production DB on real server

All other environment s are on virtual machinesDatabase Oracle (11g R1)

OS: Linux (version 5.4)Slide11

Fundamentals

Address BookGeneral Ledger

Accounts PayableAccounts Receivable

Human Resources

Payroll

City of Lubbock’s ENTERPRISEONE Specs:

Applications (EnterpriseOne 9.0)

A “Lift and Shift” approach to the original A7.3 applications and leverage new EnterpriseOne feature functionality:

UPK install, recording, and publication

Inventory Management

Procurement/Purchasing

Fixed Assets

Budgeting

Job Costing

Capital ProjectsSlide12

New FeaturesThe following were new 9.0 feature functionality leveraged:

Purchasing - Utilize PO Generator for Radio/WarehouseDevelop custom cash receipt functionality for remote locations (pseudo POS)Utilize standard positive pay programs for AP and Payroll

Redefine process to support calculating and recording overtimeConfigure compensation pay in lieu of overtimeConfigure Equal Employment Opportunity reporting

Configure reporting for new hires

Configure wage attachment workbench

Redefine process to support calculating and recoding longevity/stability pay

Configure software to support the benefit enrollment processSlide13

Biggest Challenges

Integrity clean-up prior to conversionsSub ContractsEncumbrances

ReportsBrought over roughly 220 reports

ERW, BI Publisher, ReportsNow for ad hoc reports

Over 3000 objects needed to be reviewed

1

,

200 reports that needed analysis and dispositionSlide14

Biggest

ChallengesRole Security

Over 400 user profiles needed new role securityNew business unit and company security

Technology

New CNC Architecture

New ERW/BI/OMW development methodologies

Building Out World Migration Test Environment- make sure you have still have your cum15 tapes availableSlide15

What Went Well

Upper management commitment and leadershipStrong project management principles employedProject communicationWeekly status emails to project team

Dedicated PMORegular project status reports to project

sponsors

Regular steering committee meetingSlide16

What Went WellCustom Reports – Leveraged WorldWriter and Faster specifications already built to streamline functional and technical specification for 9.0 development

UPK training, recording, and usageduring pre go-live user training

Dedicated teams for testing Conversion from A7.3 to 9.0Slide17

World to E1 Migration Paths

From Release

Conversion

Process

World A7.3

cum. 9-15

Direct to E1 9.0

World A8.1

Direct to Xe

Upgrade data to 9.0

World A9.1 / A9.2

No Conversion programs at this time

A7.3

cume16

has some table exceptions but can be directly migratedSlide18

Value

An ERP system that is:UsableScalable

Multiple SFW PlatformsInteroperableIntegrated

Adaptable

Supportable

Manageable

UPK - Mechanism for retaining business process

knowledge

Implementation of Common Process Model

Selectively improve business processes with new E1 business fundamentals

Isolate and selectively eliminate manual workSlide19

What’s NextContinue maintaining UPK business processes

Retain business knowledgeRepeatable and predictable business process training for new hires and/or transfersMigrate Airport Accounts Receivable processes to EnterpriseOneCAM to replace legacy robust fleet management software Reduce interfacesHCM workflows to promote less paper

Employee Action FormESSMSSSlide20

Other West Coast 9.0 Denovo ClientsCaruso AffiliatedDRI Companies (8.10 – 9.0 / Service Billing & Management)

Golden State Water (Xe – 9.0 / Blue to Red)King County Library (8.0 – 9.0)North County Transit District (8.10 – 9.0 / HCM)Alaska Aerospace Development Corp (new 9.0)Slide21

Questions

Thank you for your time and please contact us with any questions.

Dan Murphy

dmurphy@denovo-us.com

(925) 768-0155

David Cotriss

dcotriss@denovo-us.com

(951) 312-1438

Paul McNulty

pmcnulty@denovo-us.com

(310) 721-2508