New Employee Orientation
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New Employee Orientation

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New Employee Orientation




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Slide1

New Employee Orientation

Use your mouse or the space bar to move to the next slide.

Slide2

Welcome to the Community

This slide show is to provide you with additional information about the College; its many resources, the culture and the organization, and to make you feel a part of the Randolph community.

Slide3

Purpose

Randolph College offers a liberal arts education in a setting where living and learning are integrated and where students are prepared for meaningful personal and professional lives.

All members of the College community contribute to this enterprise.

The curriculum stresses both breadth and depth in learning through the general education, major and concentration programs.

A Randolph College education is designed to foster a wide range of abilities and attitudes that will serve the graduate well in whatever personal and professional roles she/he adopts.

Slide4

Equal Employment Opportunities

EEO has been and will continue to be a fundamental principle at Randolph College.

Employment is based on personal capabilities and qualifications without discrimination because of

race, color, religion, gender, sexual orientation, gender identity, gender expression, national origin, age, disability, genetic information, marital status, veteran status, political beliefs, or any other classification protected by applicable law

.

Acts of discrimination, including illegal harassment, will not be tolerated

.

Any violation of this Equal Employment Opportunity policy, including its prohibitions on harassment, will be dealt with severely. Any employee, including any manager or supervisor, who engages in such violation will be subject to appropriate disciplinary action up to and including discharge

.

EEO applies to all policies and procedures relating to recruitment and hiring, compensation, benefits, termination and all other terms and conditions of employment.

Complaints should be directed to the Director of Human Resources.

Slide5

Harassment

All employees must be treated with respect and dignity and it is a commitment of Randolph College that we provided an environment free of intimidation and harassment.

The College will not tolerate any actions or statements unlawfully directed at the sex, race, religion, or ethnic origin of employees or any actions or statements which threaten the safety or security of employees.

Sexual harassment is strictly prohibited.

Harassment on the basis of any other protected characteristic is also strictly prohibited.

Harassing conduct includes, but is not limited to: epithets, slurs, or negative stereotyping; threatening, intimidating or hostile acts; and written or graphic material that denigrates or shows hostility toward an individual or group.

Any individual found to have engaged in any form of harassment will be disciplined as appropriate, up to and including discharge.

Any concerns or questions should be brought to the attention of the Director of Human Resources. See your handbook for complete policy.

Slide6

Ethics

It is everyone’s responsibility to act in an ethical manner.

Fairness and integrity are a must.

If you have an issue, discuss it with your supervisor.

If something doesn’t feel right, it probably isn’t right.

Slide7

Overview of Departments

Admissions OfficeIs responsible for recruiting students, processing applications, andenrolling domestic and international students. Recruitmentinvolves off-campus, on-campus, direct mail, publications, andweb-based recruitment programs.Alumnae/i OfficeServes as a point of contact for the many alumnae/i. It sponsorsvarious programs to keep the alumnae/i in touch in addition toworking closely with Admissions and Development. Approximately 13,000 alumnae.

Slide8

Overview of Departments

Business OfficeManages the College’s accounts payable, expensereimbursements, student tuition accounts,departmental budgets, and cashier for student organizations.Buildings & GroundsMaintains grounds and coordinates maintenance andhousekeeping operations/activities across campus.

Slide9

Overview of Departments

Career Development CenterProvides comprehensive career counseling for students and alumnae/i of the College. Professional staff members are available to personally assist students in identifying and assessing possible career choices. Our career planning services include career assessment, job search strategies, career-related workshops such as resume, cover letter writing, interviewing and developing a personal brand. The Career Development Center (CDC) also offers opportunities to network with graduates, attend career and graduate school fairs, and assistance with graduate and professional school applications. Students can gain valuable information by investigating specific career options through externships(job shadowing), internships (credit and non-credit bearing).

Slide10

Overview of Departments

Office of College RelationsIs responsible for providing clear, consistent, and engaging messages that promote a better understanding of the College and its mission, and delivering those messages to the widest possible audience. This is done through print publications and the College web site, community and media relations efforts, and by providing assistance to other departments in accomplishing objectives consistent with the College’s mission.

Slide11

Overview of Departments

Counseling CenterProvides mental health counseling to students during the academic year. The Counseling Center staff also provides consultation to faculty and staff when they are concerned about a student, crisis intervention, and training to student groups such as RA’s.Dean of the CollegeIs the main resource for information concerning all areas of the academic program and faculty lifehere at the College.

Slide12

Overview of Departments

Dean of StudentsHas primary responsibilities for student life oncampus from health and counseling to residence halls. Development OfficeIs responsible for creating opportunities for alumnae/i, parents, friends, corporations, and foundations to make charitable gifts to the College.

Slide13

Overview of Departments

Dining ServicesProvides meals for students, faculty and staff during the fall and spring sessions. Dining Services also provides catering. Cost for staff and faculty meals: Breakfast $4.60Lunch $5.65Dinner $6.65Ethyl Center in Martin Science BuildingProvides students with a place to both study and relax. The study area has reference material for math and sciences as well as a computer lab.

Slide14

Overview of Departments

Human ResourcesIs responsible for staff and faculty benefits enrollmentand administration, payroll, staff employment andcompensation, workers compensation, and ensuringthat the College is in compliance with Federal andState Guidelines involving personnel policy.

Slide15

Overview of Departments

Office of International ProgramsThe OIP assists current students interested in study abroad with the application and financial aid process. Students may apply to attend semester or academic-year programs in the junior year or choose to study abroad during the summer, either with Randolph College faculty on summer study seminars or with a program sponsored by another institution. The office is located in the Career Development Center. For more information, contact the Director of International Programs, Maureen Kiernan, at Ext. 8285.

Slide16

Overview of Departments

Lipscomb Library Houses approximately 170,000 volumes, in addition to providing over 600 current magazines and journal titles with back files on microfilm and paper. There is an extensive holding in audiovisual and domestic and foreign newspapers. Also available is an online catalog.

Slide17

Overview of Departments

Campus StoreLocated in Caldwell Commons, the campus store offers a wide varietyof items beyond the normal textbooks. They have items for saleranging from trade books on the best sellers list to clothing and officesupplies. Staff and faculty receive a 10% discount.Maier Museum of ArtHouses the College’s distinguished 19th & 20th century collection of American art. The museum serves both theacademic community and the general public free of charge. Open Tuesday -Sunday from 1:00 to 5:00 p.m.

Slide18

Overview of Departments

Nursery SchoolLocated in the lower level of the Health Center offers a relaxed, butstructured, learning environment for children who have reached their 3rd or4th birthday on or before September 30 of the current year. Open September through the first week of June, 5 days a week, offeringpart-and full-day sessions. In addition, the nursery school offers half-daysummer camp program.Contact the Director of the Nursery School for more information at Ext. 8787.

Slide19

Overview of Departments

Mail Room/Copy CenterA full-service post office operated by the College. Hours are 9 a.m. to 5:00 p.m. Monday through Friday. There is a bulk copier available for use, charging back expenses to the appropriate departments. In addition, the Copy Center has negotiated discount rates with an outside vendor for copying/printing (letterhead, business cards, forms, etc.).President’s OfficeIs the chief executive office on campus wherein campus policies, programs, and activities are authorized. Current President of the College is Dr. Bradley Bateman.

Slide20

Overview of Departments

Randolph Athletic and Dance Center (RAD) Houses the following equipment /resources: billiard and ping pong tables, swimming pool with specified swim hours; aerobics room with classes available; dance studio; weight and fitness room; and 8 tennis courts adjacent to the PER building. A listing of open facility times and class schedules may be obtained by contacting the RAD staff. As a new staff or faculty member you should have also received a certificate for a free consultation from Human Resources.

Slide21

Overview of Departments

Registrar’s OfficeThe Registrar’s Office registers students in academic programs and maintains student biographical and academic records.

Slide22

Overview of Departments

Riding CenterThe Riding Center is a 100-acre tract located about 15 minutes from the main campus. The center has an indoor arena, 40 stall barn, outdoor teaching ring, amphitheatre show ring, turnout paddocks for privately owned horses, and a student lounge and dressing room.Student Financial ServicesAdministers all student financial aid programs including scholarships, grants, student and parent loans, and a work study program.

Slide23

Overview of Departments

Safety & Security DepartmentCampus security is responsible for the safety of all students, faculty, staff and visitors to the college community. The department was outsourced in fall of 2005 to Securitas. The Security Department is responsible for enforcing driving and parking regulations. Any person wishing to park on campus, must register their vehicle(s) and display a parking decal in the lower right hand corner of the rear window.For information on the various departments and the College visit our web site at http://www.randolphcollege.edu

Slide24

Specific How & Where Information

Slide25

Filing a Reimbursement Request

For expenses over $50Download a Reimbursement Request Form from the portal. It will be under the “My Links” section.There are separate forms for business expenses and travel/entertainment expenses. 3. Complete all necessary information, enter your expenses on the appropriate line. (ex. airfare, meals, etc.) Be sure to note the budget code in the appropriate box.4. If reimbursement form is in Business Office by 4:30 p.m. on Tuesday, you will receive a check back on the same week on Friday. If not it will be the following Friday.

Slide26

Request for Reimbursement Under $50

Take receipt to Business Office Cashier. Reimbursement must be approved by department head.

2. Have with you the appropriate expense account to be charged.

3. Cashier Hours 1:30 a.m. to 4:30 p.m. Monday through Friday

Slide27

Check Request Form

Download a Check Request Form from the portal. It will be under the “My Links” section.Complete form and get necessary approvalAttach invoice to back of request.Checks are printed weekly on Friday. Requests received after 4:30 p.m. on Tuesday will be processed the following week.

Slide28

Electronic Funds Transfer

The form to authorize electronic funds transfers is available on the Portal under the “My Links” sectionComplete form and return to the Business Office

Slide29

How to Report an Accident/Incident on Campus

Notify your Supervisor immediately.

Get needed medial attention using approved Panel of Physicians (available on the Human Resource’s

forms page, http://www.randolphcollege.edu/x13821.xml)

or if it’s an emergency, call rescue squad.

Complete Accident/Incident report within 24 hours of occurrence.

Security is certified in First Aid, CPR &

Bloodborne

Pathogen, along with training on the electronic defibrillator

Slide30

Accident/Incident Report Forms

Slide31

How to Submit An Insurance Claim

Present your Anthem insurance card at the doctor’s office.If the doctor’s office does not file with Anthem, you can download a Health Insurance Claim Form from the Human Resource’s Forms page (http://www.randolphcollege.edu/x13821.xml).Attach bill to the claim form.Mail to the address on the claim form.

Slide32

Special Functions

The many social events and learning opportunities foster the efforts of the College to maintain the sense of community between faculty, staff and students.

Symposiums

Guest lecturers

College Club events

Therapeutic Thursdays in the summer

Sports Events, etc.

Slide33

Contact Information

Once you have finished this PowerPoint presentation,

double click below to e-mail Human Resources with

short note letting us know that you have viewed the

“New Employee Orientation Training.”

ssaunders@randolphcollege.edu

Welcome to Randolph College

!

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