COCI Fall Update CIO Preconference - PowerPoint Presentation

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COCI Fall UpdateCIO Preconference

Tuesday, October 25 , 2016

Today’s Topics

Chancellors Office update

Development Status

First look at the new application Implementation scheduleTraining planVendor Integration WorkgroupQ&A

Curriculum is the priority right now.

The Chancellor’s Office has been focused on:

Software development with the Tech Center

Working to support the current Curriculum InventoryLooking carefully at the workflow for managing submissions in process – now and after the new system goes live.Getting to a release schedule that supports the multiple needs inherent in working with diverse user groups of this magnitude.

Chancellor’s Office Update

Chancellor’s Office Update

Feedback from the 5C and the COCI Advisory Committee was sought while working on the launch plan for the new COCI application.

The 5C called for a critical evaluation of the planned conversion date based on feedback from colleges about local deadlines.

The COCIAC requested longer period to test before the first conversion. The resulting COCI implementation plan is structured around phases – allowing colleges more flexibility in migrating.

Important Reminders:The new COCI application is being designed to replace the system currently in use because the original contract concluded. The application isn't being designed for use as the primary curriculum management system at the local level.

The CCCCO is not requiring colleges to correct data validation issues prior to using the new application.

Courses and Programs that have validation errors will not change in status during migration and those errors will need to be corrected in the new system.

Chancellor’s Office Update

Development Status – Programs

Creating a Program

100%

Submitting a Program

100%

Amending/Editing

a Program

100%

Program Approvals

0%

Development Status - Courses

Creating a Course

100%

Amending/Editing

a Course

50%

Submitting a Course

50%

Course Approvals

0%

Development Status – System Interactions and Validation

MIS

Interactions

35%

Data

Migration

20%

Field Validation

85%

Data Clean

Up Support

90%

Development

Status – Everything Else

Dashboard

s and Queues

75%

User Management

80%

Landing Page and Public Website

75%

Reports

75%

First Look

Course Submissions

Program Submissions

Administrative

Field Survey Results

68 colleges completed the survey.

55 of the respondents volunteered to be a resource for the project.

39% of respondents indicated they do not use a curriculum management system as the primary application for managing the overall process.

2.91 was the weighted average on a scale from 1-5 for overall satisfaction with the entire curriculum management process.

Q1: Select the Curriculum Management System vendor your college uses:Answered: 68 Skipped: 0

Q3: Which system does your college primarily use to manage its local curriculum inventory process:Answered: 68 Skipped: 0

Q4: By Vendor Analysis: How satisfied are you with your current curriculum management process? 54 total responses

Vendor Integration Workgroup

This workgroup kicked off just this week and is comprised of Curriculum Inventory System vendors, the Chancellor's Office, pilot colleges and also COCI Advisory Committee members.

This is a working workgroup where participants will define, advise and develop interactions between the local and state curriculum management systems.

This group will make available the final work product to vendors and colleges regardless of workgroup participation status.

Pilot Colleges and COCIAC

Cerritos

Foothill College

Rio Hondo

Sacramento City College

Ohlone

Grossmont

Moorpark

College of the Canyons

Crafton Hills

Cypress

Barstow

Santiago Canyon

Los Rios

Mendocino

Berkeley College

College of Marin

Imperial Valley

Chaffey

Implementation Phases

The new COCI will be rolled out across four phases and user groups.

Group 1: User Acceptance Testing

This group is comprised of CCCCO Academic Affairs staff and designated CCC Tech Center testers. Group 2: Pilot and Advisory CommitteeA defined list of colleges identified by Academic Affairs for the pilot group and the colleges with active representatives on the COCIAC.

Implementation Phases

Group 3: Limited Availability

Self-identified by the college, this group converts after the Pilot and agrees to provide structured feedback to the CCC Tech Center.

Group 4: Final ConversionThe remainder of schools not part of groups 2 and 3. Please consider participating in the limited availability group – details for how to get more information will be provided.

Implementation Schedule

Sep

Oct

NovDec

Jan

Feb

Mar

MVP Development

User Acceptance Testing

Pilot and Advisory Committee Testing and Conversion

12/16-2/3

Limited Availability

2/10-2/24

Final Conversion

2/27-3/10

Suggested Timing for College Activities

Pilot and Advisory

Early

Adopter

Final

Wave

Local Curriculum Approval

09/01/16

to

1/10/17

09/01/16

to

01/30/17

09/01/16

to

02/6/17

Inputted into current

Governet

COCI System

By

1/10/17

By 01/30/17

By 02/6/17

Submissions

a

pproved by Academic

Affairs

By 1/24/17

By 02/16/17

By 02/24/17

Data Migration from CCCO to COCI

Week

of

02/03/17

Week

of

02/20/17

Week

of

03/16/17

Training Support

Our goal is to train early and often.

New software applications are not mastered overnight and training should not be a one time event.

On Demand

Resources

Short how to videos

Recorded full length training modules

User guides

Live

Training Resources

Web-based instructor led

Regional, in-person instructor led lab trainings.

Full length trainings will be grouped by courses, programs, data, advanced features and administration so users can attend focused sessions covering what they need.

Resources and Updates

For more information please go to

www.cccedplan.org

or reach out to Academic Affairs.

Thank you for making the time to attend today.

Let’s open up the floor for Q&A.