Capital Outlay Presented by: Rebecca Martinez,

Transcript:Capital Outlay Presented by: Rebecca Martinez,:
Capital Outlay Presented by: Rebecca Martinez, Capital Projects Bureau Chief Barbara J. Romero, Capital Projects Coordinator Today’s Presentation: Current Status of 2018 Capital Outlay Recommendation Criteria for Funding How to submit a successful application Grants Management How to ensure projects are timely 2018 GOB Capital Outlay Recommendation 157 Applications Received Totaling $29,222,272 78 projects recommended for a total of $10,754,878 66 project did not meet the fundable range Criteria for Funding Capital Outlay Request Application Critically Needed Projects-- $10,000 Threshold Situation in which immediate action is necessary. The situation would disrupt a senior center from operating. The situation endangers the safety of clients. Failure is imminent if the issue(s) are not corrected in a timely manner. The situation was not a direct cause of poor maintenance or neglect and steps were taken to prevent, alleviate and/or correct the situation. The resources required to correct the situation were unavailable. Capital Outlay Request Application Funding Categories A-1: Improvements for Code Compliance A-2: Renovations A-3: Meals Equipment/Other Equipment A-4: Vehicle Purchase & Equip A-5: New Construction/Major Addition A-6: Plan & Design Capital Outlay Request Application Requirements & Attachments Executive Order 2013-006 Compliance Operating and Use Agreement (applicable to non-profit providers only) Infrastructure Capital Improvement Plan (ICIP 2019-2023) Chief Elected Official Certification Asset Management Listings For: Meals Equipment, Vehicles & Facility/Fixtures Project Evaluation-Subject Matter Expert Certification Quotes or Cost Estimates for the Proposed Project(s) Schematic Designs (applicable to construction related projects) Capital Outlay Request Application (Cont’d) Project readiness: Is the project realistic? Can the project be substantiated by a Subject Matter Expert? Mandatory quotes/cost estimates provided? How are the operating and maintenance costs provided? Phased projects When do we consider phasing a project? What constitutes a phased project Capital Outlay Request Application Training Goal To improve the overall quality of applications submitted. Training materials & presentations on website 1/15/2018 http://www.nmaging.state.nm.us/capital-outlay.aspx Recorded video training presentation. Area Agencies on Aging and Councils of Governments to assist with application technical assistance. 2019 STB Capital Outlay Request Application Training & Technical Assistance Schedule Release of Request Application 1/15/2018 http://www.nmaging.state.nm.us/capital-outlay.aspx 4-6 Training sessions will be scheduled around the State. WEBINAR How to Submit a Successful Application Community/Staff Involvement Who should be involved? Project Development Team Present needs and assess priorities Determine if they can be phased Look for other funding sources Fact Gathers Solicit professional guidance Determine cost estimates Develop timelines Action Group Assist in preparing the application Seek