NIH ‘F’ Series NRSA Guidance Sponsored Programs
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NIH F Series NRSA Guidance Sponsored Programs March 26, 2026 F31 Predoctoral Individual National Research Service Award F32 Postdoctoral Individual National Research Service Award There are many different types of F programs, however
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01
NIH ‘F’ Series NRSA Guidance Sponsored Programs
March 26, 2026<br>
March 26, 2026<br>
02
F31 Predoctoral Individual National Research Service Award
F32 Postdoctoral Individual National Research Service Award There are many different types of F programs, however today we will focus on F31s and F32s, as these are the most prominent F awards:<br>
F32 Postdoctoral Individual National Research Service Award There are many different types of F programs, however today we will focus on F31s and F32s, as these are the most prominent F awards:<br>
03
F – Fellowship SF424 Instructions SF424 (R&R) – Version i
Fellowship Instructions<br>
Fellowship Instructions<br>
04
F31 Ruth L. Kirschstein National Research Service Award (NRSA)
Individual Predoctoral Fellowship<br>
Individual Predoctoral Fellowship<br>
05
F31 – Program Purpose Program Purpose
The purpose of the F31 program is to enable promising predoctoral students with potential to develop into a productive, independent research scientists, to obtain mentored research training while conducting dissertation research. The F31 is also used to enhance workforce diversity though a separate program.<br>
The purpose of the F31 program is to enable promising predoctoral students with potential to develop into a productive, independent research scientists, to obtain mentored research training while conducting dissertation research. The F31 is also used to enhance workforce diversity though a separate program.<br>
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F31 Reference Letters: 3 are required, uploaded directly by the referee separate from the application, and required to be submitted by the application deadline.<br>
07
F31 Data Management and Sharing Plan: not applicable for F31s
Biosketch Requirements: Use new Common Form if able, otherwise older version is acceptable for the April 8, 2026 deadline. Future deadlines, after May 2026, will require use of the Common Form.
Activation Notice: All fellows must complete the Activation Notice form for the first year of their fellowship, indicating their start date of the fellowship
Payback Agreement: required for all fellows beginning their initial NRSA appointment
Termination Notice: required immediately upon completion of support, must use the eRA Commons xTrain system to prepare and submit<br>
Biosketch Requirements: Use new Common Form if able, otherwise older version is acceptable for the April 8, 2026 deadline. Future deadlines, after May 2026, will require use of the Common Form.
Activation Notice: All fellows must complete the Activation Notice form for the first year of their fellowship, indicating their start date of the fellowship
Payback Agreement: required for all fellows beginning their initial NRSA appointment
Termination Notice: required immediately upon completion of support, must use the eRA Commons xTrain system to prepare and submit<br>
08
F31 Budget – Stipend Levels Ruth L. Kirschstein National Research Service Award (NRSA) Stipends, Tuition/Fees and Other Budgetary Levels Effective for Fiscal Year 2025 – NOT-OD-25-105
Current Annual Stipend Levels for Predoctoral Trainees and Fellows:<br>
Current Annual Stipend Levels for Predoctoral Trainees and Fellows:<br>
09
F31 Bugdet – Tuition & Fees Tuition and Fees:
An amount equal to 60% of the actual tuition level, up to $16,000 per year, will be provided.
NOTE: Full tuition costs should be budgeted in proposal. NIH will award the 60%
If the trainee or fellow is enrolled in a program that supports formally combined, dual-degree training (e.g., MD/PhD, DO/PhD, DDS/PhD, AuD/PhD, DVM/PhD), the amount provided per trainee or fellow will be 60% of the actual tuition level, up to $21,000 per year.<br>
An amount equal to 60% of the actual tuition level, up to $16,000 per year, will be provided.
NOTE: Full tuition costs should be budgeted in proposal. NIH will award the 60%
If the trainee or fellow is enrolled in a program that supports formally combined, dual-degree training (e.g., MD/PhD, DO/PhD, DDS/PhD, AuD/PhD, DVM/PhD), the amount provided per trainee or fellow will be 60% of the actual tuition level, up to $21,000 per year.<br>
10
F31 Budget - Tuition & Fees Budget Section is found on PHS Fellowship Supplemental Form
Complete ‘Tuition and Fees’ section USING FULL COST OF TUITION (NIH will award 60% of the amounts listed here)
Childcare Costs: NOT-OD-24-116 If requested = $3,000 per budget period<br>
Complete ‘Tuition and Fees’ section USING FULL COST OF TUITION (NIH will award 60% of the amounts listed here)
Childcare Costs: NOT-OD-24-116 If requested = $3,000 per budget period<br>
11
F31 Budget – Institutional Allowance Current Annual Institutional Allowance for Predoctoral Trainees and Fellows: $4,750
NIH automatically awards institutional allowance per year for funded proposals. It does not need to be listed in the budget section. It will only be factored into the total amount listed on SF424 cover page (see next slide).<br>
NIH automatically awards institutional allowance per year for funded proposals. It does not need to be listed in the budget section. It will only be factored into the total amount listed on SF424 cover page (see next slide).<br>
12
F31 Budget - Application SF424 (R&R) Cover Page:
Should show the total funds requested FOR THE ENTIRE PROJECT PERIOD INCLUSIVE OF STIPEND, INSTITUTIONAL ALLOWANCE, AND TUITION AND FEES
The internal budget spreadsheet will help calculate<br>
Should show the total funds requested FOR THE ENTIRE PROJECT PERIOD INCLUSIVE OF STIPEND, INSTITUTIONAL ALLOWANCE, AND TUITION AND FEES
The internal budget spreadsheet will help calculate<br>
13
Senior/Key Person Profile Form For all fellowship applications, the applicant is considered the PD/PI.
Do not use the PD/PI role for any other senior/key personnel, ‘multi-PI’ is not applicable for fellowships
Enter the eRA Commons username for the PD/PI (Fellowship candidate). The eRA Commons Personal Profile associated with the username entered in the Credential field must include an ORCID ID.<br>
Do not use the PD/PI role for any other senior/key personnel, ‘multi-PI’ is not applicable for fellowships
Enter the eRA Commons username for the PD/PI (Fellowship candidate). The eRA Commons Personal Profile associated with the username entered in the Credential field must include an ORCID ID.<br>
14
F32 Ruth L. Kirschstein National Research Service Award (NRSA)
Individual Postdoctoral Fellowship<br>
Individual Postdoctoral Fellowship<br>
15
F32 – Program Purpose Program Purpose
The purpose of the F32 program is to enhance the research training of promising postdoctoral candidates who have the potential to become productive, independent investigators in scientific health-related research fields relevant to the missions of the participating NIH Institutes and Centers.<br>
The purpose of the F32 program is to enhance the research training of promising postdoctoral candidates who have the potential to become productive, independent investigators in scientific health-related research fields relevant to the missions of the participating NIH Institutes and Centers.<br>
16
F32 Reference Letters: 3 are required, uploaded directly by the referee separate from the application, and required to be submitted by the application deadline.<br>
17
F32 Budget – Stipend Levels 1st year stipend level is determined by the number of full years of relevant postdoctoral experience when the award is issued.
The fellow must be paid at that level for the entire grant year.
The stipend for each additional year of support is the next level in the stipend structure and does not change mid-year.<br>
The fellow must be paid at that level for the entire grant year.
The stipend for each additional year of support is the next level in the stipend structure and does not change mid-year.<br>
18
F32 Budget – Stipend Levels Ruth L. Kirschstein National Research Service Award (NRSA) Stipends, Tuition/Fees and Other Budgetary Levels Effective for Fiscal Year 2025 – NOT-OD-25-105
Current stipend levels for Postdoctoral Trainees and Fellows:<br>
Current stipend levels for Postdoctoral Trainees and Fellows:<br>
19
F32 Budget – Tuition & Fees Tuition and Fees:
An amount equal to 60% of the actual tuition level at the applicant institution, up to $4,500 per year, will be provided.
NOTE: Full tuition costs should be budgeted in proposal. NIH will award the 60%
If the trainee or fellow is enrolled in a program that supports postdoctoral individuals in formal degree-granting training, an amount per postdoctoral trainee or fellow equal to 60% of the actual tuition level at the applicant institution, up to $16,000 per year, will be provided.<br>
An amount equal to 60% of the actual tuition level at the applicant institution, up to $4,500 per year, will be provided.
NOTE: Full tuition costs should be budgeted in proposal. NIH will award the 60%
If the trainee or fellow is enrolled in a program that supports postdoctoral individuals in formal degree-granting training, an amount per postdoctoral trainee or fellow equal to 60% of the actual tuition level at the applicant institution, up to $16,000 per year, will be provided.<br>
20
F32 Budget - Tuition & Fees Budget Section is found on PHS Fellowship Supplemental Form
Complete ‘Tuition and Fees’ section USING FULL COST OF TUITION (NIH will award 60% of the amounts listed here)
Childcare Costs: NOT-OD-24-116 If requested = $3,000 per budget period<br>
Complete ‘Tuition and Fees’ section USING FULL COST OF TUITION (NIH will award 60% of the amounts listed here)
Childcare Costs: NOT-OD-24-116 If requested = $3,000 per budget period<br>
21
F32 Budget – Institutional Allowance Current Annual Institutional Allowance for Predoctoral Trainees and Fellows: $12,400
NIH automatically awards institutional allowance per year for funded proposals. It does not need to be listed in the budget section. It will only be factored into the total amount listed on SF424 cover page (see next slide).<br>
NIH automatically awards institutional allowance per year for funded proposals. It does not need to be listed in the budget section. It will only be factored into the total amount listed on SF424 cover page (see next slide).<br>
22
F32 Budget - Application SF424 (R&R) Cover Page:
Should show the total funds requested FOR THE ENTIRE PROJECT PERIOD INCLUSIVE OF STIPEND, INSTITUTIONAL ALLOWANCE, AND TUITION AND FEES
The internal budget spreadsheet will help calculate<br>
Should show the total funds requested FOR THE ENTIRE PROJECT PERIOD INCLUSIVE OF STIPEND, INSTITUTIONAL ALLOWANCE, AND TUITION AND FEES
The internal budget spreadsheet will help calculate<br>
23
Reminders!<br>
24
F31 – Proposal Summary Form (PSF) PI = Student name and information
Faculty Mentor = Main Sponsor name and information<br>
Faculty Mentor = Main Sponsor name and information<br>
25
F31 PSF (cont.) Application Information = Activity Type is ‘Research Training<br>
26
Key Post-Award Facts Read the NOA carefully to see what’s budgeted and monitor the expenses based on the budget.
Stipend payments must be made to the awarded amount and not over that amount and they don’t get charged F&A
Stipends are for the named individual ONLY
An F award cannot have charges until it is activated by NIH.
Each year of the F award gets a new IO to segregate the budget for each year as unspent tuition cannot be rolled into a new year (tuition is capped).
Carryover is not allowed. Unspent institutional allowance from one year may not be used in a future year.<br>
Stipend payments must be made to the awarded amount and not over that amount and they don’t get charged F&A
Stipends are for the named individual ONLY
An F award cannot have charges until it is activated by NIH.
Each year of the F award gets a new IO to segregate the budget for each year as unspent tuition cannot be rolled into a new year (tuition is capped).
Carryover is not allowed. Unspent institutional allowance from one year may not be used in a future year.<br>
27
Allowable Expenses Tuition and fees can be 60% of total institutional tuition, or $16,000, whichever is less.
Stipend according to awarded amount, which reflects the current NIH Stipend Level.
Institutional Allowance can be used to cover expenses such as:
Research Supplies
Health Insurance*
Equipment, such as a laptop
Please note – laptops, etc., are purchased for the fellow’s use while in the NIH Training Program. Any equipment purchased on behalf of the fellow remains the property of Boston University once the trainee has terminated from the program.
Travel to conferences / scientific meetings
Please note – travel must take place during the training period, regardless of when the expense posts to the grant.
For example, if a fellow were going to terminate on 4/30/26, but wanted to attend a conference in May 2026, that would not be an allowable/allocable expense, even if the conference fee posted to the grant prior to the termination date of 4/30/26.<br>
Stipend according to awarded amount, which reflects the current NIH Stipend Level.
Institutional Allowance can be used to cover expenses such as:
Research Supplies
Health Insurance*
Equipment, such as a laptop
Please note – laptops, etc., are purchased for the fellow’s use while in the NIH Training Program. Any equipment purchased on behalf of the fellow remains the property of Boston University once the trainee has terminated from the program.
Travel to conferences / scientific meetings
Please note – travel must take place during the training period, regardless of when the expense posts to the grant.
For example, if a fellow were going to terminate on 4/30/26, but wanted to attend a conference in May 2026, that would not be an allowable/allocable expense, even if the conference fee posted to the grant prior to the termination date of 4/30/26.<br>
28
Health Insurance Effective January 2023, Non-Employee Post Docs are no longer eligible for reimbursement of their own Health Insurance from the grant.
This applies to the Employee Portion of the BU Rate as well as any other self-health insurance expenses the individual may have incurred.
Instead, Non-Employee Post Docs have the option to enroll in BU’s Blue Cross Blue Shield plan if they elect to do so.
For information about rates and enrollment, Non-Employee Post Docs should contact postdocs@bu.edu.<br>
This applies to the Employee Portion of the BU Rate as well as any other self-health insurance expenses the individual may have incurred.
Instead, Non-Employee Post Docs have the option to enroll in BU’s Blue Cross Blue Shield plan if they elect to do so.
For information about rates and enrollment, Non-Employee Post Docs should contact postdocs@bu.edu.<br>
29
Childcare Costs Per NIH Policy NOT-OD-24-116, full-time predoctoral or postdoctoral fellows may be reimbursed up to $3,000 per budget period for childcare costs.
This allowance must be requested at the time that the award is made.
The fellow must provide receipt(s) from a licensed childcare provider.
Dependent children under age 13 living in the fellow’s home are eligible.
Disabled children under age 18 living in the fellow’s home are eligible.
Reimbursements are managed through Concur.
Childcare funds are restricted. Any unspent childcare funds cannot be used for any other purpose.<br>
This allowance must be requested at the time that the award is made.
The fellow must provide receipt(s) from a licensed childcare provider.
Dependent children under age 13 living in the fellow’s home are eligible.
Disabled children under age 18 living in the fellow’s home are eligible.
Reimbursements are managed through Concur.
Childcare funds are restricted. Any unspent childcare funds cannot be used for any other purpose.<br>
30
Federal Financial Reports NIH F awards do not require SF425 FFRs
HOWEVER
When these F awards terminate, the SP Post Officers must confirm the final balance of the stipends paid out with the Department Administrator.
SP Post Award reduces the budget accordingly.
The SP-Pre Officer completes Form PHS416-7 to close out.
The fellows must submit a summary of their progress during the award period to be included on Form PHS416-7.<br>
HOWEVER
When these F awards terminate, the SP Post Officers must confirm the final balance of the stipends paid out with the Department Administrator.
SP Post Award reduces the budget accordingly.
The SP-Pre Officer completes Form PHS416-7 to close out.
The fellows must submit a summary of their progress during the award period to be included on Form PHS416-7.<br>
31
Monitoring Expenditures in SAC The SAC reports that we use most often to monitor the expenditures:
Budget vs. Actual for a general snapshot of the award
Grant Document for Expenditures for details of the actual expenses.<br>
Budget vs. Actual for a general snapshot of the award
Grant Document for Expenditures for details of the actual expenses.<br>
32
Early Terminations - Stipend Stipend amounts must be pro-rated based on the number of days that the fellow was in the program.
Determine the awarded annual stipend amount.
Divide this amount by 365 (or 366 if leap year falls within the appointment period) to calculate a daily rate.
Determine the number of days that the fellow was in the program
Multiply number of days by daily rate to determine the pro-rated stipend amount.<br>
Determine the awarded annual stipend amount.
Divide this amount by 365 (or 366 if leap year falls within the appointment period) to calculate a daily rate.
Determine the number of days that the fellow was in the program
Multiply number of days by daily rate to determine the pro-rated stipend amount.<br>
33
Early Terminations – Stipend Calculation EXAMPLE: A fellow’s F award is activated with a start date of 1/1/26.
The annual stipend amount is $28,788.00 for the period of 1/1/26 – 12/31/26.
The fellow terminates early on 8/13/26.
The daily stipend rate is $28,788.00/365, $78.87.
The period of 1/1/26 through 8/13/26 includes 225 days.
The correct stipend amount that can be charged to the grant is $78.87 x 225, for a total of $17,745.75.<br>
The annual stipend amount is $28,788.00 for the period of 1/1/26 – 12/31/26.
The fellow terminates early on 8/13/26.
The daily stipend rate is $28,788.00/365, $78.87.
The period of 1/1/26 through 8/13/26 includes 225 days.
The correct stipend amount that can be charged to the grant is $78.87 x 225, for a total of $17,745.75.<br>
34
Early Terminations – Institutional Allowance If the trainee is in the training program for six months or less in the final budget year, BU is allowed to spend only 50% or less of the awarded institutional allowance amount for that year.<br>
35
QUESTIONS ????????????????<br>