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2015 AZ Water Conference 2016 Conference Monthly Planning<br>
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2015 AZ Water Conference 2016 Conference Monthly Planning<br>
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August Action Items Post Abstracts Submission Form on Website
2nd Call for Abstracts (Summer Kachina News)
Promote Call for Abstracts Through Committees
Owners to Ask Contractors to Submit
Send Email to Chairs About Committee Tracks<br>
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August Action Items Add Regulatory Topic to Abstract Categories
Add Smart Phone App to IT Job Description
Contact Dave & Busters about BBQ
Follow up on Price, Seating, & AV at Saddle Ranch<br>
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Website Visit Our Committee Page
Link to abstracts
2016 Conference Information Update
Replace 2014 Conference and PDHs with 2015
Other Items<br>
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Smart Phone App
–Amy Baker<br>
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News Personality – Steve Benson / Fitz Simons
Governor (Dave Iwanski)
ADEQ Director Misael Cabrera
ADWR Director Tom Buschatzke
Paul Levy former Director Boston Water Authority
George Hawkins Head of DC Water
Jeff Flake
Robert Redford Keynote Speaker<br>
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Location – South side of outside seating area
Time – Thursday? All day? Half day?
Exhibitors – Who? Diversity? Outreach?
Attendees – How to drum up attendance? Split times? Career Fair<br>
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Status on 2017 Conference Site Selection Presented at 2016 Program Planning Committee Meeting
September 18, 2015<br>
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2017 Conference Site Selection 2015 Annual Conference most successful
1,500 attendees
180 vendors (at least 27 on waiting list; unknown how many gave up on applying)
Great presentations, panel discussions, first Job Fair, Bar-BQ, expanded Meter Mania<br>
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2017 Conference Site Selection Glendale Renaissance contract expires after 2016 conference
With recent growth, time to evaluate venues
Research
Desert Ridge and Wigwam Resorts cannot accommodate growth
Phoenix Convention Center is only venue that can accommodate future attendee and vendor growth<br>
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2017 Conference Site Selection Received proposal from and toured PCC South Building
Exhibit hall space to start with can accommodate up to 236 vendors (increase of 56 or 31%); space for an additional 186 available for future
Ballroom can hold up to 1,700 in banquet seating
Convertible meeting space can be created with up to 10 meeting rooms (8 presentation; Career Center; Board/Committee meeting rooms)<br>
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2017 Conference Site Selection Costs
Initial proposal for space rental only with no negotiation $41,472
Paid $19,000 at Glendale Renaissance
Added vendor space could help offset
Options
Reduce all attendee sit down meals; go “a la carte” like at ACE and WEFTEC
Would have to rethink venues for Keynote, AWWA & WEF representative presentations, award presentations, Barbeque<br>
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2017 Conference Site Selection Changes/Challenges
Attendees will have to pay for parking currently at $12.00/day, but can probably get discount
Light Rail, other public transportation available to transport attendees<br>
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2017 Conference Site Selection Pros
Central, higher visibility location
Room to grow
Easier ingress and setup for vendors
Increase potential for other activities (e.g. expanded Job Fair, Meter Mania, other operator competitions)
Downtown venues for other events (Arizona Science Center; Heritage Square)<br>
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2017 Conference Site Selection Next steps
Doing cost comparison and evaluation
Preparing survey to inform membership (start with Committee chairs), ask for ideas for a potential Phoenix Convention Center located Conference
Due to necessary contract lead times, must make decision by end of calendar year<br>
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2017 Conference Site Selection Survey examples:
Please rate (5 = strongly agree, 3 = neutral, 1 = strongly disagree)
Having lunch included with my registration is important to me.
If lunch was not apart of the ticket price, I would probably go out to eat during that time
I appreciate the lunch programs and find them informative
If light rail was accessible, I would definitely use it
Having to pay for parking would be a big concern
I use the conference wifi
If the conference were move to PHX convention center, would you be more likely to attend the conference all 3 days<br>
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Exhibit Hall / EHHH
–Mike Ambroziak<br>
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2015 AZ Water Conference 2016 Conference Task Force<br>
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2015 AZ Water Conference Session / Brochure<br>
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2015 AZ Water Conference Networking & Outreach<br>
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2015 AZ Water Conference Networking & Outreach<br>
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2015 AZ Water Conference Logistics<br>
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2015 AZ Water Conference Logistics<br>
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2015 AZ Water Conference Committee Liaisons<br>
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Location: Same Location (GHD)
Lunch Sponsor: This Could Be You
Agenda:
Preview Video
Abstract Update
Meter Madness
Panel Discussion
Operator Training Next Meeting<br>
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Thanks to Our September Sponsor<br>
