PPT-Travel and Expense Workflow Updates

Disbursements and Travel Services Office September 28 th 2016 Office of Financial Affairs httpwwwutsaedufinancialaffairs Travel amp Expense Workflow Expected to go live . Submitted By: Your name. Account Number: 22-0515-9571. Purpose : The reason for the purchase (i.e. team jerseys). Payable to: The person being reimbursed. Expense Request. Direct contact information for the person being reimbursed. John . Walthier. , . ProLogis. Liz . Reichter. , Square Two Financial. Mary . Miklethun. , U.S. . Bank. 2015 ROCKY MOUNTAIN SUMMIT. Finding the Right Balance of Control. 1. 2015 ROCKY MOUNTAIN SUMMIT. August 2012. Overview. Audit findings and risks. IRS “Accountable Plan” rules. Risk of an IRS Audit. Executive Card Use. Travel Expense Rules. Taxable Payments. Business Expense Rules. Club Membership Rules. . EXPENSE REIMBURSEMENT. CalATERS Global Sign-in Screen. User ID and Password will be assigned after New User Registration is complete. . . CalATERS Global Work Queue. After signing in to CalATERS Global, the employee’s individual work queue screen will display. This screen is used to create new forms. It also contains a history of forms previously . The Department of Finance has partnered with the Office of Information Technology(OIT) to automate the current Travel and Expense Policy for the City Colleges of Chicago(CCC).  Using the PeopleSoft Travel and Expense module, Finance and OIT will deliver a technical . 1. What is the travel and expense card?. It is the combination of all card programs into one. !. State Pcard Program. Local Funds Pcard Program. individual liability Travel Card Program . Result of streamlined and simplified policies. Rebekah Caldwell. 425-4537. Implementation Purpose and Process. August 2016-implementing prepaid conference registration process in line with UT Travel Policy and Procedures.. http://policy.tennessee.edu/fiscal_policy/fi0705/#26. for YOU!. 9/16/2016. 1. .. We heard you!. 9/16/2016. 2. No . standard means for making reservations. Complicated Policies . Paper Intensive Process. No . ability to help travelers in an emergency. No way to limit . Management . Improvement Project. Robert F. Ambach, SVP Finance & Administration. Peter E. . Landgren. , SVP for Academic Affairs and Interim Provost. Online Booking. Online . Request & approval. August 2012. Overview. Audit findings and risks. IRS “Accountable Plan” rules. Risk of an IRS Audit. Executive Card Use. Travel Expense Rules. Taxable Payments. Business Expense Rules. Club Membership Rules. Agenda. Overview of Concur. Setting up your profile. Creating expense reports. P-Card . and out-of-pocket expenses. How to capture receipts. The . delegate process. Approving reports. Getting help. Benefits of Concur. Basic Travel Training Learning Lab May 19, 2017 Rebekah Caldwell, Maggie Hall and Virginia Moore Accounting Services 1 Basic Travel Training Overview General Trip Data Meals Expense Receipts Conference Registration Overview of Travel Procedures. At least 2 weeks. in advance of your trip, . request . time off from work for travel. When time off is approved, create and file a . Travel Authorization. in PeopleSoft. Lisa Bradshaw. Travel Specialist. ext. 4613. Brandon Thomas. Director. ext. 4255. Agenda. Travel Definitions. Travel Authorization. Booking Travel. Traveling. Expense Reconciliation. Other Travel Items.