Writing and Publicizing Grants Notices and Requests for Proposal Naomi Munzner Director Office of Grants Management Office of Grants Management Minnesota Department of Administration ID: 711499
Download Presentation The PPT/PDF document "Diversity and Inclusion in Grant-Making ..." is the property of its rightful owner. Permission is granted to download and print the materials on this web site for personal, non-commercial use only, and to display it on your personal computer provided you do not modify the materials and that you retain all copyright notices contained in the materials. By downloading content from our website, you accept the terms of this agreement.
Slide1
Diversity and Inclusion in Grant-Making Framework:Writing and Publicizing Grants Notices and Requests for Proposal
Naomi MunznerDirector, Office of Grants Management
Office of Grants
Management
Minnesota Department of Administration
|
https
://mn.gov/admin
/Slide2
2Office of Grants Management
The
mission of Admin's Office of Grants Management is to standardize, streamline and improve state grant-making practices, as well as to increase public information about state grant
opportunities.
Find
out more at
Office of Grants ManagementSlide3
Authority and Scope3
Minn. Stat. §16B.97: Grants Management
Minn.
Stat.
§
16B.98
: Grants Management ProcessSlide4
Stakeholders4
OGM works closely with and implements policies and training through the Grants Governance Committee.
There are currently 19 executive branch organizations and key external partners represented on the Grants Governance Committee:
15 are from the executive branch
4 are key external partnersSlide5
Background13 policy state grant framework supports the grant life cycle:Notification, competitive process
Formally executing and amending grantsStewardship, Internal Controls, Grantee Administrative CapacityMonitoring, progress, and paymentGrant closeout and evaluation
5Slide6
6Pre-award grant policies
-Conflict of Interest
-
Competitive Grant Review
-Notice
-Grant Agreements
-Pre-award financial review
-Single/Sole SourceSlide7
7Active grant policies
-Payment
-Monitoring
-Reporting
-Legislatively-named
-AmendmentsSlide8
8Post-award grant policy
Grant closeoutSlide9
Training OutcomesUnderstand the policy scope and minimum requirements of Publicizing and Notice of Competitive Grant Review Process
Highlight:Outreach methods for expanded grant request for proposal noticeIdeas for Inclusion in Grant-MakingUtilizing community-based grant reviewers
9Slide10
Supporting the state enterpriseThe Diversity and Inclusion grant-making framework empowers agencies to move forward on their mission, commitment to equity, and customer service.
10Slide11
Framework for Diversity and Inclusion in grant administrationGuiding Principles:Common language and unified voiceSupports a wide variety of grant-making
Current practice reflectedIf/where gaps exist, provides a starting point to addressPhased implementation
11Slide12
Writing and Publicizing Grants Notices and Requests for ProposalWhat hasn’t changed?
All grants > $5K should be administered through a competitive process.Notice of the competitive process should be broadly publicizedMinimum requirement is to post on granting agency’s website- this is linked to
MN Grants
12Slide13
What’s included in a Grant Request for Proposal?Goals, priorities, and grant descriptionApplicant eligibility requirements
Collaboration, grant outcome, and reporting requirements and expectationsApplication and award process timelinesAmount of money for distribution and allocation processStatement about when information in the grant application becomes public data
13Slide14
Additional information within a Grant Request for ProposalSelection criteria, weightApplication template and/or formatting instructions
Review process and overview of review committee compositionIn-kind or matching (if required)Name and contact info @ state agency
14Slide15
ScopeApplies only to competitive grant review processes.
Grants under $5K, legislatively-named, formula and sole/single source grant processes are not subject to this policy.Can I choose to apply principles or components of the policy to other grant types? Yes!
15Slide16
Notice of Grant Opportunity: Policy Revision September 2017Publicizing Grants Notices and Requests for Proposal
Agencies should pursue additional methods to reach potential applicantsTarget communities that haven’t historically participated in the grant application process –Culturally-specific and community-based organizations
16Slide17
Outreach and Customer Voice
Expand RFP outreach methods once postedInclusion
in Grant-making
: A process that identifies how the grantee community is included in the grant review process.
Enhanced Procedures:
Agencies recruit and utilize community-based grant reviewers and provide stipends whenever possible.
17Slide18
Notice of Grant Opportunity: Policy Revision September 2017Grant program’s diversity and inclusion needs including how the grant program serves diverse population(s)
is required as an essential element of notice
18Slide19
Open communicationEnhanced Procedures:
Provide clear instructions to potential applicants such as webinars, conference calls, etc. Documents and resources identify program requirements for grant applicants.
19Slide20
Thoughtful stepsIncorporate grantee community input collected during previous active grant cycles during the design stage of the grant request for proposal Review grant applications and existing requirements for barriers – i.e. plain language vs jargon.
20Slide21
OutreachBeing visible and having constituents see state representatives in community settings builds trust and awareness.
Being tapped into networks means grant RFP announcements can be spread by those networks.
21Slide22
ResourcesOffice of Grants Management Training and Development:Frequently Asked Questions (FAQ’s)
Sample templates, resourcesLanterna Consulting Report
22Slide23
Thank you for your commitment to improving state grant practice!Naomi MunznerNaomi.Munzner@state.mn.us
651-201-2569
Office of Grants Management
Minnesota Department of Administration
|
https://mn.gov/admin/
23