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Slide1

1

http://youtu.be/F4nyJWzQAV0

Concrete Experience

What can the Army do better to ensure our Soldiers

are properly trained in basic

personal

financial management? When

is the best time to provide this education? How often should Soldiers

(and

their

Families?)

receive financial management training?Slide2

Learning Objective

2

Action: Interpret Military Pay and AllowancesCondition

: Senior HR Leaders in a classroom environment working individually and as a member of a small group, using doctrinal and administrative publications, practical exercises, case studies, personal experience, handouts, and discussion with an awareness of the Operational Environment (OE) variables and actors.

Standard:

1.

Examine

S-1 MILPAY functions, authorities, and responsibilities

.

2.

Interpret

proper entitlement to basic, special, and incentive pays.

3.

Analyze

military pay policies.Slide3

3

Military Pay and Allowances

S-1 MILPAY Fundamentals

Unit Transmittal Memorandum Daily Register of Transactions

Unit Commander’s Finance Report

Research Finance Actions

DoDFMR 7000.14-R, Volume 7A

Determine Pay

and

Allowance Entitlements

Basic Pay

Special, Bonus, and Incentive Pay

AllowancesSlide4

4

Ensure your S-1 Section has an SOP and all personnel are trained on MILPAY basics

Unit Transmittal Memorandum (UTM)

Daily Report of Transactions (DROT)

Unit Commander's Finance Reports (UCFR)

Leave Transaction Report

Interpret a Leave and Earnings Statement

Preparing a Pay Inquiry – DA Form 2142

Knowledge to respond to basic pay and allowances

inquiries and/or where to research and gather information

Available online resources

S-1

MILPAY

Fundamentals

REFERENCES

DoDFMR

7000.14-R

AR 37-104-4

DFAS

myPay

DOD Allowance Calculators

How to Read an LESSlide5

5

Last

Name

Last 4

SSN

DA 3685

DA

5960

DA 4187

DD 2558

DD 1561

DA 31

DD 362

W4

OTHER

REMARKS

1234

Example UTM

Unit Transmittal Memorandum (UTM)

Purpose Maintain accountability of documents turned in to servicing finance office for processing Tool to reconcile with the DROT Key review points Name and SSN Supporting documents are attached, filled out correctly, and legible Correct signatures on documents Should be prepared daily as documents are ready for submission to finance Only pay related documents should be included on the UTM

JUMPS – JSS Pay Elections

Stop/Start/Change BAQ/VHA (BAH)

Personnel Action

Stop/Start/Change Allotment

Family Separation Allowance

Request and Authority for Leave

Charges/Cash Collection Voucher

Employee’s Withholding Certificate

Other documents as required

(e.g. PCS/ETS orders, etc.)

Provide any additional info

finance needs to know to

process document(s)Slide6

6

DATE: 140123

PAGE: 001 Daily Register of Transactions (DROT)

6387: Update No. 01-14

Status SSAN Name Tran UIC Update Proc Date ErrorCode SvcSta Cycle Sequence Variable Data

REJ

123456789 GLOVE 6801 IP 01-14

20140119

EOO 6460 E1 00027 06801123456789GLOVE010410 39301 10001001R 6460IPE1@0027

* TRANS RECYCLED MAX NUMBER OF TIMES, AS OF 101201,VHA/OHA

PROC

123456789 OVERT SB03 IP 01-14

20140119

6460 F5 00061 0SB03123456789OVERT011221020119T0301IP76820000 DM6460IPF5@0061

PROC

123456789 HEATH SH06 IP 01-14

20140119 6460 E4 00082 0SH06572494285HEATH010530 6460IPE4@0082RECY 123456789 PETER E503 IP 01-14 20140119 RAJ YUU 6460 F1 00118 0E503123456789PETER010930RBD000000000000000001 0000M 0 6460IPF1@0118 1E503123456789PETER4 BDE 6460IPF1@0118 2E503123456789PETER09165 30966172 6460IPF1@0118 * TRANS RECYCLED BECAUSE OF TEMPORARY PROGRAM PROBLEMS1. STATUS a. REJ: INPUT DID NOT TAKE ON FINANCE SYSTEM b. RECY: FINANCE SYSTEM WILL NOT EXCEPT INPUT UNDER CURRENT STATUS OF SOLDIER’S ACCOUNT c. PROC: FINANCE SYSTEM HAS ACCEPTED THE DOCUMENTDaily Register of Transactions (DROT) Report of transactions processed against Soldiers in your unit. Key points to look at: Status – REJ (Reject)/PROC (Processed)/RECY (Recycled) Tran – Type of transaction (Format ID and action indicator) Proc Date – date transaction was processed The S-1 and servicing finance office should work together to ensure 100% of submitted transactions are accounted for and processed in a timely mannerSlide7

Unit Commander's Finance Report

(UCFR) – Automated Version

The UCFR is a web-based

certification and correction application.Access is

via CAC authentication and

self-registration

process.

Allows Unit Commanders to easily and quickly assess the status

and correctness of a Soldier’s pay and to

digitally certify

.

Also allows for the attachment of

supporting documentation and

submission of certified UCFRs to the Finance Office electronically.

Benefits

Eliminates Printing

Increased SecurityIncreased PII SecurityTime SavingsAudit ReadinessIncreased AccountabilityEase of AccessImproved SupportExamples of new automated UCFR7Slide8

UCFR Roles: Reviewer

The Reviewer

role is held by the Soldier(s) that reviews and identifies corrections

on the UCFR. The Reviewer can perform the processes/tasks listed below.Self-register for the Army Reviewer role.

Create

a UCFR.

Review

the UCFR.

Forward

UCFR to another Army Reviewer.

Add

corrections and supporting documents to the UCFR.

Submit

UCFR to Army Unit Commander.Receive

UCFR that was rejected by the Army Unit Commander (only for UCFR they submit).

Review

, and export to Excel, the PACIDN Structure report.Normally an S-1 responsibility.8Slide9

UCFR Training

Recommended Training

for Army Reviewer (S-1) Role

Document

Quick Reference Available?

UCFR Overview

No

UCFR

Self-Registration

Yes

Create UCFR

Yes

Army

Reviewer

Yes

UCFR PACIDN Table

YesTraining for the Web-based UCFR is available via the S1 Net:https://www.milsuite.mil/book/docs/DOC-165340Training Material is available for the following subjects:Self-RegistrationModify Personal InformationAccessesCreating the UCFRReview, Correct, & CertifyReportsReset Feature9Slide10

DoDFMR 7000.14-R, Volume 7A

Military Pay Policy and Procedures – Active Duty and Reserve Pay One Regulation for the

entire DoD Statutory (U.S. Law)

Provides Policy and Procedures

States who, what, and

when for

ALL

entitlements

and

deductions

10

http://comptroller.defense.gov/FMR/vol7a_chapters.aspxSlide11

01 – Basic Pay

02-21 – Special Pays22-24 – Incentive Pay25-31 – Allowances

32-37 – Miscellaneous Payments38-39 – Cadets, Students, and Academy

Officials40-43 – Allotments of Pay

44-54 – Deductions and Collections

55-64 – Reserve and National Guard Pay

65 – High Deployment Per Diem

66 – Career Status Bonus/

Redux

Election Option

DODFMR Chapters

APPENDICES

A – Reimbursement of Adoption Expenses

B – Disposition of Forfeitures and Fines as a Result of Courts Martial, Nonjudicial Punishment, and Desertion

C – Implementing Procedures for Mandatory Electronic Funds Transfer (EFT) of Military Pay

11Slide12

12

010101

.A.1.a.(1)(a)

CHAPTER

SECTION

PARAGRAPH

SUBPARAGRAPH

01

01

01

.

A.1.a.(1)(a)

01

01

01

01

0101The Manual is divided into:Paragraph Numbering SystemSlide13

Decision Logic Table (

DLT)

Table Heading

R

U

L

E

A

B

C

D

Column

Heading

Column

Heading

Column

HeadingColumnHeading123413Slide14

14

Apply DoDFMR Research SkillsCheck on Learning

1. Where can you find the by country listing of Hardship Duty Pay for designated areas?

2. How

much money does a Soldier authorized Parachute Duty Pay at the High Altitude Low Opening (HALO) rate receive each

month?

3. What

Decision Logic Table (DLT) do you use to determine jump requirements for a Soldier authorized Parachute Duty Pay?

4. What

paragraph in the DoDFMR explains the entitlement to Parachute Duty Pay?

5. What

paragraph and subparagraph explains the effect on a Soldier’s pay and allowances during unauthorized absence?

Figure 17-1, DoDFMR

$225.00,

DoDFMR

240204

Table 24-4, DoDFMRDoDFMR para 240301DoDFMR, para 010402.A and Table 1-12Slide15

15Slide16

16

Entitlements

What is an Entitlement?An Entitlement is the legal right

to receive items for pay and/or allowances

Entitlements are broken down as:

Basic Pay

Special Pay, Bonuses and Incentive Pay

Allowances

DoDFMR

Chapter 1Slide17

Basic Pay

17

What is Basic Pay?Basic Pay is the pay for an officer or enlisted member

according to their rank and longevity before additional amounts are added for quarters, subsistence, flying status, overseas duty, etc.

Four components interact with Basic Pay and affect the amount paid:

Creditable Service (longevity and grade)

The Basic Pay Rate

Absence From Duty and the effect on pay and allowances

Change in grade

DoDFMR Chapter

1Slide18

18

What are the types of Special Pay? Types of Special Pay Include:

Hardship Duty Pay (HDP)

Hostile Fire/Imminent Danger Pay (HFP/IDP)Diving Duty Pay

Special Duty Assignment Pay

Overseas Extension Pay

Foreign Language Proficiency Pay (FLPP)

Special Pay for Officers Serving in Positions of Unusual Responsibility and of a Critical Nature (Navy)

Sea Duty, Career Sea Pay (CSP)

Special Pay for Medical Officer

Special Pay for Dental Officers

Special Pay for Pharmacy Officers, Optometrists, and Veterinarians

Special Pay for Nurse Corps Officers

Special Pay

DoDFMR Chapters 2 - 21Slide19

Special Duty Assignment Pay

Enlisted Members For performing duties designated as extremely difficult or involving an unusual degree of responsibility

Payment stops on the annual anniversary date unless recertified as eligible Paid on a 30-day month

Documentation required

SDAP Level Monthly Amount

SD-1 $75

SD-2 $150

SD-3 $225

SD-4 $300

SD-5 $375

SD-6 $450

Other Special Pays are covered in

DoDFMR Chapter 2 through Chapter 21

DoDFMR Table 8-1

19

*AR 614-200, Chapter 3 also covers SDAPSlide20

Hardship Duty Pay

(HDP) Payable for performing duty designated by the Secretary of Defense as hardship duty

Two types HDP– Mission (HDP-M) $150.00 per month regardless of grade

Payable at the full monthly rate, without prorating or reduction, for each month or portion of each month a member serves HDP- Location (HDP-L) (Designated Areas (DA) and Certain Places (CP)) – payment rates vary

20

DoDFMR Chapter

17Slide21

21

Incentive PayWhat is Incentive Pay?

A Military Service Member entitled to basic pay is, in addition, entitled to incentive pay for performing hazardous duties

under competent orders and otherwise meets the requirements included below

(full requirements listed in the DoDFMR Volume 7)

Duty involving

parachute jumping

as an essential part of military duty

Duty involving frequent and regular participation in

flight operation

on the flight deck of an aircraft carrier from which aircraft are launched

Duty involving the

demolition of explosives as a primary duty, including training for such duty

Duty involving

handling of chemical munitions

. Three types of Incentive Pay:Aerial FlightsParachute DutyHazardous Duty DoDFMR IndexSlide22

22Slide23

23

Allowances

What is an Allowance? An Allowance is a monetary amount paid to an individual in lieu of furnished quarters, subsistence, or the like. Some examples of Allowances are:

Basic Allowance for Subsistence (BAS) Basic Allowance for Housing (BAH)

Family Separation Allowance (FSA)

Cost of Living Allowance (COLA)

Overseas Housing Allowance (OHA)

Clothing Allowance

Temporary Lodging Allowance (TLA)

Family Subsistence Supplemental Allowance (FSSA)Slide24

Enlisted BAS – Two types

Standard Rate -

$369.39 per month

BAS II – for members assigned to single (unaccompanied) quarters without adequate food storage or preparation facilities and government mess is not available

Officer BAS

Automatic

Single monthly rate -

$254.39

Applies to all officers and never

terminates; however, is subject

to meal collections

(e.g. field duty)

Basic Allowance for Subsistence

(BAS)

Military Members

are not entitled to BAS under the following conditions: (1) When undergoing Basic Military Training(2) When in excess leave status(3) When in AWOL status in excess of 24 hours(4) When serving a court-martial sentence that includes confinementDoDFMR Chapter 2524BAS rates are as of 1 January 2018Slide25

25

Meal Collection Rates

Meal Collections

Military member receiving BAS

must pay

for all meals received from, or provided by, the government

(except when hospitalized)

Paid for with cash, collection/reduction of subsistence allowance or through pay account collection

(e.g., BAS collection for FTX)

Collection is made at the

“discount meal rate”

Pay account collections

will be at 25-percent of

the discount meal rate for the first and last day

of assignment in situations

requiring mandatory

collectionDoDFMR, Table 25-1Slide26

Missed Meals

Soldiers required to eat in the DFAC may be reimbursed at the discount rate for meals missed as a result of duty requirements

Missed meal are certified by the commander or designee on DD Form 1475 (Basic Allowance for Subsistence Certification)

26

ExampleSlide27

Family Subsistence

Supplemental Allowance (FSSA)

FSSA is a non-taxable supplemental subsistence allowance - not to exceed $1,100.00 per monthSoldiers on active duty (officer or enlisted) receiving full or partial BAS are eligible; however, FSSA is voluntary

Recertification is necessary every year; however, other factors may require this to be done sooner (i.e., PCS, promotion, household changes)

ACS will pre-screen and counsel potential applicants

FSSA must be certified by the chain of command upon receipt of documents

The application is web-based:

http://www.dmdc.osd.mil/fssa

DoDFMR,

Chapter

25

27Slide28

28

Housing AllowancesHousing Allowances are divided into

seven categories: Basic Allowance for Housing (BAH) Basic Allowance for Housing Differential (BAH-Diff)

Partial Housing Allowance (BAH-Partial)

Transit

Housing Allowance

(BAH-T)

Reserve Component Rate (BAH-RC)

Overseas Housing Allowance (OHA)

Family Separation Housing (FSH)

All Housing Allowances are covered in the

Joint

Travel

Regulation (JTR

)

, Volume 1, Chapter 10Slide29

FSA-R (Restricted). For members whose transportation of dependents is not authorized at government expense and dependents do not live in vicinity of member’s PDS

For members who elects an unaccompanied tour because dependent cannot accompany due to certified medical reasons

FSA-S (Ship). Assigned to a ship continuously away

from homeport more than 30 days

FSA-T (Temporary).

For members with dependents

who

are

TDY continuously for MORE than 30 days and dependents are not residing at or near the TDY station

Family Separation Allowance (FSA)

DD Form 1561 (Statement to Substantiate Payment of Family Separation Allowance) is used to request FSA.

DoDFMR Chapter

2729Slide30

Learning Objective

30

Action: Interpret Military Pay and AllowancesCondition

: Senior HR Leaders in a classroom environment working individually and as a member of a small group, using doctrinal and administrative publications, practical exercises, case studies, personal experience, handouts, and discussion with an awareness of the Operational Environment (OE) variables and actors.

Standard:

1. Communicate S-1 MILPAY functions, authorities, and responsibilities.

2. Determine proper entitlement to basic, special, and incentive pays.

3. Apply military pay policies.